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Position Title:
LEARNING AND PROFESSIONAL DEVELOPMENT (L&PD) MANAGER/WARM BASE
Position Number:
026
Project Worksite:
Central Office/AMD (1 position)
Deadline for submission: Friday, October 13, 2023, at 5:00pm Liberia Time
About PREVAIL:
PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health
Summary of Position:
The Learning and Professional Development (L&PD) Manager will be responsible for the development, implementation, and oversight of the training programs for clinical research staff involved in the PREVAIL project. This position requires knowledge and expertise in planning and facilitating training events, adult learning principles, and experience in instructional methods and learning processes.
Essential functions include but are not limited to, the following: Developing and implementing training programs related to aspects of clinical research best practices, professional development, and leadership development. Identify training requirements and resources; providing guidance to others in planning, developing, and implementing training events; coordinating onboarding programs at individual worksites, and providing quality training programs; collecting and reviewing training metrics for assessment of Learning and Professional Development (L&PD) program; and overseeing the maintenance of training records. This role also provides support to other trainers who are qualified to deliver training.
Description of Responsibilities:
 Key Responsibility #1: Oversee the management and administration of the L&PD functions. This could include the following tasks:
o Provide the necessary structure and arrangements for staff members to have access to appropriate training opportunities.
o Manage the activities of staff members who participate in L&PD roles, responsibilities, and functions.
o Provide L&PD leadership and support to worksite managers, this can include, but not be limited to strategies focused on team building, career development, and performance management.
o Identify and credential new trainers.
o Observe new trainers during practice sessions and their first training presentations.
o Maintain records of credentials for each Subject Matter Expert (SME) that delivers training.
o Collaborate with site management for the identification of training needs, identification of SMEs, and the development of trainings and training materials.
o Ensure the consistent documentation of training events and training records at all sites.
o Coordinate onboarding programs at PREVAIL work sites and collaborate with site managers Partnership for Research on Vaccines and Infectious Diseases in Liberia (PREVAIL) Liberia – U.S. Joint Clinical Research Partnership The Mitchell Group, Inc. (TMG)
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for consistent onboarding processes. o Promote staff development through various training and learning opportunities and mentoring and guidance.
 Key Responsibility #2: Maintain knowledge and understanding of regulations and compliance requirements related to L&PD. This could include the following tasks:
o Plan and facilitate training events that are designed with instructional methods and learning processes that incorporate adult learning principles.
o Utilize industry standards and established training techniques for professionals
(e.g., “Train the Trainer”, giving constructive feedback, coaching, etc.).
o Develop policies and procedures for L&PD functions.
o Ensure the overall quality of the L&PD program.
o Comply with requirements to attend annual training updates.
 Key Responsibility #3: Identify training requirements and resources. This could include the following tasks:
o Work with managers at various clinical sites to identify training requirements, training needs, and ongoing professional development needs.
o Maintain a list of training requirements by job position and/or job site.
o Work with managers at various clinical sites to identify internal and external training resources and SMEs.
o Provide support to SMEs to develop and present trainings.
o Assist with the production of training materials.
o Work with clinical site managers to identify and train on-site support staff.
 Key Responsibility #4: Provide training and instruction on topics identified by the managers at the clinical work sites. This could include the following tasks:
o Respond to training topic requests from managers at the clinical work sites.
o Provide knowledge, guidance, and expertise on core competency-related topics for staff development.
o Oversee webinar training opportunities (topic selection availability, scheduling, and budget).
o Provide oversight and coordination of training activities such as “Lunch ‘n Learn” events, monthly seminars, and staff retreats (selecting topics, securing speakers, scheduling activities, publicizing events, and evaluating outcomes).
o Approve/disapprove proposed training requirements and training materials, using established industry standards.
 Key Responsibility #5: Develop training materials. This could include the following tasks:
o Develop training materials and/or collaborate on the development of training materials with SMEs.
o Provide professional support to SMEs related to the development of training materials.
o Review training materials and assessment tools.
o Send training materials to site managers for review and approval before events.
o Prepare a training file for each training event offered. The training file must include a copy of the training presentation material used (e.g., PowerPoint slides, instructional manual), a copy of any handouts, a copy of the sign-in sheet, a summary of the training evaluations, and SME qualifications.
o Review and update training file information as needed before the reuse of each training.
o Establish and maintain a process for conducting periodic, scheduled reviews of training materials and resources to ensure the materials and resources are up to date.
 Key Responsibility #6: Collect, collate, and review training event quality and effectiveness metrics. This could include the following tasks:
o Provide a means for training events to be evaluated by the trainer and trainees.
o Provide a means to collect training evaluation data.
o Communicate training quality and effectiveness metrics data to appropriate site management,
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SME, and any specifically identified senior management.
 Key Responsibility #7: Document training events: This could include the following tasks:
o Develop a procedure for documentation of training events.
o Provide a mechanism to document and record training events.
o Establish a training file for each training event offered. (See Key Responsibility 5. 5 above)
 Key Responsibility #8: Maintain a collection of training resources in print and media formats for use by trainers. This could include the following tasks:
o Keep print and electronic files of training resource materials
o Maintain a process to ensure the resource materials remain up to date.
 Key Responsibility #9: Maintain responsibility for personal professional development. This could include the following tasks:
o Read professional journals and industry-related journals.
o Attend available online training, webinars, etc., on critical topics including leadership development, development of training materials, training needs assessments, etc.
 Key Responsibility #10: Participate in strategic planning for the development of L&PD.
 Key Responsibility #11: Identify the financial and administrative resources required for a successful learning program. This could include the following tasks:
o Oversee annual L&PD budget development.
o Provide budget estimates for the annual budget.
o Manage the training budget.
 Other duties as assigned
Skills:
 Excellent instructional design and presentation skills
 Adult learning strategy experience
 Ability to work independently and as a team member
 Strong collaborative skills with the ability to build relationships within multiple groups
 Ability to exercise sound judgment in planning, prioritizing, organizing, and accomplishing goals and multiple tasks or projects
 Strong customer service orientation
 Experience with training record management
 Strong proficiency with the Microsoft (MS) Office Applications (Windows, Word, Outlook, PowerPoint),
 Ability to manage multiple priorities
 Strategic positioning for L&PD function within the organization
 Strong management skills (task-based)
 Strong supervisory skills (coaching, feedback, accountability (self and team)
 Performance management
 Strong quality system management to ensure a high-quality, competency-based program
Leadership Competencies:
 Commitment to the Organization, its Mission, and Values
 Valuing Diversity
 Building and Managing Relationships
 Encourages Collaboration
 Promotes Staff Accountability
 Conflict Management
 Coaching and Mentoring
 Results Orientation
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 Commitment to Excellence
 Knowledge Sharing
 Continuous Learning
 Dealing with difficult people
 Managing difficult conversations
 Influencing without authority, managing up
Qualifications:
 Education: Bachelor’s degree in Education, Organization Development, Biomedical or Chemical Sciences, or other related fields.
 Preferred Job-related Experience: At least five (5) years of experience in the training field.
Application Instructions:
Click the apply button below