Deadline for submission: Friday, December 22, 2023, at 5:00pm Liberia Time

About PREVAIL:

PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health

Summary of Position:

The L&PD Training Coordinator is an administrative professional who will be responsible s the implementation and facilitation of the training, learning, and professional development programs for clinical research staff in the PREVAIL project. This position requires knowledge and expertise in planning and assisting with training events and professional development programs. The position will work under the guidance of the L&PD Manager.

Essential functions include but are not limited to, the following: Supporting training events, facilitating onboarding programs at individual worksites, collection of training metrics for assessment of Learning and Professional Development (L&PD) service quality, and the maintenance of training records.

Description of Responsibilities:

Key Responsibility #1: Coordinate L&PD functions. This could include the following tasks:

• Provide the necessary arrangements for staff members to have access to appropriate training opportunities.
• Maintain records of credentials for each Subject Matter Expert (SME) that gives training.
• Ensure the consistent documentation of training events and training records at all sites.
• Coordinate onboarding programs at PREVAIL work sites

Key Responsibility #2: Help identify training requirements and resources. This could include the following tasks:

• Maintain a list of training requirements by job position and/or job site.
• Assist with the production of training materials.
• Help identify and obtain existing training curricula and materials.

Key Responsibility #3: Provide support for training and learning events for PREVAIL staff. This could include the following tasks:

• Facilitate webinars and other online training opportunities (availability, scheduling).
• Facilitate coordination of training activities such as “Lunch ‘n Learn” events, monthly seminars,

and staff retreats (scheduling activities and publicizing events).

Key Responsibility #4: Support the development of training materials. This could include the following tasks:

• Send training materials to site managers for review and approval prior to events.
• Prepare a training file for each training event offered.
• Establish and maintain a process for conducting periodic, scheduled reviews of training materials and resources to ensure the materials and resources are up to date.
• Review and update training file information as needed prior to the reuse of each training curriculum or material.

Key Responsibility #5: Collect and collate training event quality and effectiveness metrics. This could include the following tasks:

• Provide a means for training events to be evaluated by the trainer and trainees.
• Provide a means to collect training evaluation data.

Key Responsibility #6: Document staff training completion and training events using a centralized training tracking system.

Key Responsibility #7: Maintain a collection of training resources in print and electronic media formats for use by trainers.

Key Responsibility #8: Maintain responsibility for personal and professional development. This could include the following tasks:

• Read industry-related journals.
• Attend available online training, webinars, etc., on critical topics including training record maintenance, training quality metrics, excellent customer service, assertive communication

Skills:

• Ability to work independently and as a team member
• Strong collaborative skills with the ability to build relationships within multiple groups
• Ability to exercise sound judgment in planning, prioritizing, organizing, and accomplishing goals and multiple tasks or projects
• Strong customer service orientation
• Experience with training record management
• Attention to detail
• Strong English communication skills Strong proficiency with the Microsoft (MS) Office applications (Windows, Word, Outlook, PowerPoint)
• Managing multiple priorities
• Flexibility
• Quality system implementation skills
• Technical implementation follow-through focus

Leadership Competencies:

• Commitment to the Organization, its Mission, and Values
• Valuing Diversity
• Building and Managing Relationships
• Conflict Management
• Results Orientation
• Commitment to Excellence
• Knowledge Sharing
• Continuous Learning
• Dealing with difficult people
• Managing difficult conversations
• Influencing without authority, managing up

Qualifications:

• Education: Completion of secondary school or higher.
• Preferred Job-related Experience: At least two years of relevant experience in administration.

Application Instructions:

Click the apply button below to download the application instructions.