Logistics Manager
- Location:
- Salary:negotiable
- Job type:Full time fix term
- Posted:2 years ago
- Category:Logistics
- Deadline:April 21, 2022
Department: Programmes
Responsible to: Programmes Logistics Lead
Location: Tubmanburg, Liberia
Contract length: Open
Our vision
That every child receives one daily meal in their place of education and that all those who have more than they need, share with those who lack even the most basic things.
Our mission
To enable people to offer their money, goods, skills, time, or prayer, and through this involvement, provide the most effective help to those suffering the effects of extreme poverty in the world’s poorest communities.
Our values
Confidence in the innate goodness of people – respect the dignity of every human being and family life – good stewardship of resources entrusted to us.
Job purpose
The purpose of the role is to ensure a properly coordinated integration of the supply chain network across all areas of operation of MML while ensuring compliance of logistics policies and procedures to ensure timely delivery of school feeding items.
Key activities
Fleet Management
- Coordination with Transport Manager on fleet utilization to ensure vehicles are available to conduct food deliveries on time
Contract and Supplier Management
- Ensure contract clauses are adhered to by implementing partners, and recommend necessary actions when there is a breach
- Follow on documentation for food contracts and ensure renewal is done on time • Ensure that provision of facilities (regular or one off) is backed by relevant service contracts
Asset and Facilities Management
- Ensure that MML property and its surrounding, and assets are maintained in line with MML health, safety and security standards and appropriate local legislation and regulations.
- Ensure construction projects are undertaken in line with local guidelines and relevant technical support
- Ensure proper adherence to MML’s policy and regulations in the management, tracking and disposal of assets
- Ensure proper accountability of MML’s assets
- Develop mechanisms to ensure proper care and maintenance of MML assets, buildings and premises
- Ensure MML buildings and surrounding are properly branded, including school feeding premises
- With support from Head of Finance and Operations, Programmes Logistics Lead and HQ IT team, ensure IT equipment, services and systems are functional and maintained in all sites.
- Provide basic IT support services to all staff whenever necessary
Property and Maintenance Management
- Overall responsible for the maintenance and structural repairs of the buildings and compound (repairs, construction, generators,)
- Supervision of compound and cleaning arrangements and structural property maintenance works
- Handle building-equipment repairs on an ongoing basis and serve as a liaison between MML employees and outside contractors called in to fix problems
Warehouse and Stores management
- Ensure compliance to warehouse manual guidelines and organisational policies and procedures
Job description: Logistics Manager, Liberia 2
- Keep abreast of the supply chain of Mary’s Meals food to prepare storage space and offloading the goods
- With the support of Programmes Logistics Lead, ensure accurate and timely receiving and delivery of stock
- Ensure all necessary paperwork is recorded for receipt and dispatch of goods entering and leaving the warehouse respectively
- Conduct warehouse daily/weekly/monthly spot checks
- Maintain an up-to-date inventory register for stock movement
- Establish stock optimal stock balances
- Always ensure availability of food stocks and flag to budget holders when stock comes below optimal levels
- Take periodic inventories and participate in monthly and end of year inventory stock take
Management Reports
- At least on a monthly, prepare management accounts that inform and evaluate the performance of all logistics functions
- Prepare monthly stock report and provide and address stock variances between physical stock take and monthly stock report
- Prepare damaged stock and loss report
- Adjust stock movement in the stock ledger
- Prepare a monthly distribution planner, mapping out schools per district and share with the program before start of any food deliveries.
Team Management and Development
- In consultation with the Programmes Logistics Lead, review logistics structures and functions where necessary
- Actively participate in the management team
- In consultation with the Programmes Logistics Lead represent Mary’s Meals in relevant internal and external logistics forums in Liberia.
- Develop, implement, review and monitor progress of agreed annual logistics plans to complement the country strategic plan
- Lead in budgeting and management of logistical resources 6. Capacity building of staff in logistics processes and procedures
- Ensure that incidents are reported in a timely and concise manner in line with MML policy
- In consultation with the Programmes Logistics Lead and HR Manager develop a high performing logistics team through mentorship, support, and performance management
- Ensure all logistical data is backed up in line with the organisational policy and process
- Conduct regular meetings with logistics team
Key relationships
Internal relationships:
Staff, SLT, ESLT, Finance and HR
Reports to:
Programmes
Logistics Lead
Direct reports: Logistics Officers and Maintenance Officer
External relationships: Customs Office, Clearing agents, Transporters, Ministry of Transport and Insurance Co.
| Qualifications, skills and experience | Essential | Desirable |
| BA/BSC in a relevant subject (e.g. Logistics, supply chain management, business administration or any other relevant disciplines) | ✓ | |
| At least 5 years of continuous relevant work experience in a senior position within an international organisation | ✓ | |
| Advanced working knowledge of Excel spreadsheets and Access databases | ✓ | |
| Good computer skills, including familiarity with management reporting tools and, Microsoft Word and Excel | ✓ | |
| Strong team leader, capable of managing a team in a dynamic environment. | ✓ | |
| A practical, solution oriented pragmatic person able to exercise initiative and sound judgement, who will work at every level to get the job done. | ✓ | |
| Experience of a flexible approach to managing and prioritising a high workload and multiple tasks in a fast paced environment with tight deadlines | ✓ | |
| Team management experience, including leading, engaging and motivating a dynamic team | ✓ | |
| 1. IOSH Health and Safety qualification | ✓ |
Job description: Logistics Manager, Liberia 4
| Working knowledge of management reporting tools | ✓ | |
| Significant experience of working in Africa, preferably West Africa | ✓ | |
| Experience of working in emergencies | ✓ |
Mary’s Meals International competencies
All Mary’s Meals Liberia employees approach their role in line with the 7S competency model.
| Self | • I build resilience • I lead by example • I’m authentic and true to my values • I develop myself and set stretching goals |
| Service | 1. I have a vocational attitude to my work 2. I inspire hope in others 3. I build belief that even difficult challenges can be solved 4. I am committed to serving and enabling all who want to be part of the global movement 5. I work to ensure our future will be better than our past |
| Simplicity | • I communicate effectively • I follow clear decision-making criteria • I create plans that are easy to follow and contribute to organisational goals • I embrace inclusivity and diversity • I focus on delivering results |
| Stewardship | • I pay attention to the things that matter most – (a) our physical resources; (b) our people • I nurture, develop and respect our relationships with external stakeholders • I deliver on my promises • I am happy to be held accountable and to hold others to account |
| Strategy | • I have a point of view about the future • I see our stakeholders and our priorities clearly • I help others to work in ways that have the greatest impact • I develop strategy and translate it into action |
| Strengthen | • I create a positive work environment • I increase the capabilities of my team • I help people manage their careers • I find and develop next-generation talent |
Job description: Logistics Manager, Liberia 5
| Success | • I ensure my team is technically competent and always developing • I build high performing teams • I ensure accountability • I am a catalyst for change |
How to apply for this role
To apply, please send your CV (maximum 3 pages) with details of three professional references (emails and cell numbers), a cover letter explaining why you are interested in the role and a valid up-to-date Police Clearance of good conduct (Liberian nationals) to Jobs.Liberia@marysmeals.org
Closing date: 21st April 2022, at 5pm. Only shortlisted candidates will be communicated to for interview.
Your covering letter should make a compelling case for why you feel motivated to work for Mary’s Meals Liberia in this role, as well as giving a concise overview of your most relevant skills and experience and should fill no more than two pages of A4.
While Mary’s Meals Liberia will endeavour to contact all candidates within a reasonable time, this may not always be possible due to limited resources. Therefore, if you have not heard from us within two weeks of the closing date, you can assume that your application has, on this occasion, been unsuccessful. Mary’s Meals Liberia is an equal opportunities employer.
All applicants will be judged strictly on the basis of merit.
Please note: A second interview stage may be required.
Mary’s Meals is a child friendly organisation committed to the protection of children.
Mary’s Meals is an equal opportunities employer, all who meet the criteria are encouraged to apply.