Logistics Manager

Liberia Nationals Only

Department: Programme Logistics

Responsible to: Programmes Operations Lead

Location: Tubmanburg, Bomi County, Liberia

Contract length: Permanent

Our vision

That every child receives one daily meal in their place of education and that all those who have more than they need, share with those who lack even the most basic things.

Our mission

To enable people to offer their money, goods, skills, time, or prayer, and through this involvement, provide the most effective help to those suffering the effects of extreme poverty in the world’s poorest communities.

Our values

Confidence in the innate goodness of people – respect the dignity of every human being and family life – good stewardship of resources entrusted to us.

Job purpose

Reporting to the Programme Operations Lead, the Logistics Manager will coordinate fleet management, spare parts, fuel and maintenance management in support to MM school feeding programme. The Logistics Manager will also support the Ops Lead in continuously improving our operations by providing inputs and innovative ideas based on direct observation and information collected from the team

The post is key to the successful delivery of the operations section and Mary’s Meals Liberia school feeding programme in general, with an emphasis on the provision of effective and efficient fleet management systems and processes.

Key activities

Work in a highly effective and collaborative manner in support to the Programme Operations in the following key areas:

Programmatic Excellence

• Support Programme Operations Lead in implementing logistics strategies, policies, procedures, tools, continuous improvement, and operational excellence
• Implement monitoring and reporting of key performance indicators for strategic areas of programme operations function
• Work with procurement to ensure strong cohesion between the teams with particular attention to vehicles and motorbikes spare-parts purchase and management.

Fleet Management

• Implement efficient and effective fleet management processes and procedures ensuring adequate controls are in place (e.g., vehicle and fuel usage, spare parts, maintenance costs, disposal, etc.) • Ensure vehicles are adequately tracked for operational and security purposes
• Review fleet key performance indicators and implement corrective actions
• Effectively use Fleet Management (FMS) and Vehicle Tracking Systems (VTS) to ensure operational controls are met
• Provide support and technical advice on the implementation of digital FMS and VTS • Produce weekly reports on the state of the fleet.

Compliance and Risk Management

• Ensure vehicle maintenance and driver safety by upholding operational standards and policies • Track driver hours, licences, permits
• Update records and liaise with security and risk team

People management

• Effectively manage and coordinate transport and warehouse team and measure performance • Communicate job expectations and coach employees, determining staffing levels and assigning workloads.
• Deliver capacity building to operations team and promote a strong culture of compliance and highly robust ethics.
• oversee several personnel – from drivers to Fleet maintenance officer, fleet monitoring officer, Mechanics.
• To maximise the potential of each employee, they must have good people management skills. • Work with the POL and the HR on leadership skills, as well to provide training and performance to their team members.

Operational Efficiency

Route Optimisation:

• Collaborate with your team to minimize unnecessary mileage.
• Leverage routing software and data analytics to identify the most efficient routes for each delivery run.

Resource Allocation:

• Oversee resource distribution, including vehicle loads and driver schedules, to ensure optimal use of available resources.

Reporting Requirements:

Weekly Reports:

• Fuel report and exception clearing.
• Safety scorecard.
• After-hours usage report.
• Maintenance report.
• GPS status report.

Monthly Reports:

• Master fuel report.
• Drivers’ behaviour report.
• GPS monthly status report.
• Administrative fleet report.
• Fleet staff responsibility and performance report

Other

• Support the Programmes Operations Lead in responding to internal and external audits conducted by MMI Risk & Assurance, in liaise with MMI Programme Delivery and Operations
• Any other duty as assigned from time to time.

The role will require to travel to locations in which Mary’s Meals programmes operate.

How to apply for this role

To apply, please send your CV (maximum 3 pages) with details of three professional references (emails and cell numbers), a cover letter explaining why you are interested in the role and a valid up to-date Police Clearance of good conduct (Liberian nationals) to Jobs.Liberia@marysmeals.org

Closing date: 17th November 2024, at 5pm. Only shortlisted candidates will be communicated to for interview.

Your covering letter should make a compelling case for why you feel motivated to work for Mary’s Meals Liberia in this role, as well as giving a concise overview of your most relevant skills and experience and should fill no more than two pages of A4.

While Mary’s Meals Liberia will endeavour to contact all candidates within a reasonable time, this may not always be possible due to limited resources. Therefore, if you have not heard from us within two weeks of the closing date, you can assume that your application has, on this occasion, been unsuccessful. Mary’s Meals Liberia is an equal opportunities employer.

All applicants will be judged strictly based on merit.

Please note: A second interview stage may be required.

Mary’s Meals is a child friendly organisation committed to the protection of children.

Mary’s Meals is an equal opportunities employer, all who meet the criteria are encouraged to apply.