Welthungerhilfe was founded in 1962 as the National Committee of the
“Freedom from Hunger Campaign” set up by the United Nations’ Food and
Agricultural Organization (FAO). Today it is one of the largest nongovernmental organizations working in development cooperation and
humanitarian aid in Germany. Non-profit making, non-denominational and
politically independent, the organization is run by a board of honorary
members under the patronage of the German President.
Welthungerhilfe is working in 40 countries in Africa, Asia and Latin America
and campaigns publicly for fairer cooperation with developing countries.
Its work is funded by private donations from the population at large and public
grants including USAID/OFDA, ECHO (FPA P-partner), and works with funding
from BMZ, German Foreign Office, DEVCO/EuropeAid, DFID, KFW among many
others.
Welthungerhilfe has been in Liberia since 2003 with a focus on Agriculture/
Sustainable Food and Nutrition Security, Infrastructure and WASH.
Welthungerhilfe is well established in the Southeastern Liberia in the
counties: Grand Gedeh, Grand Kru, Maryland, and Rivercess, Sinoe,
meanwhile Welthungerhilfe is also active Northwestern Liberia in Bomi and
Montserrado counties.
As of 01 April 2019, Welthungerhilfe Liberia implements a KfW co-financed
Health System Strengthening project (–HSS), in the South East part of
Liberia with a duration of 4 years.
Project Profile The LBR 1061-18 KfW Health Systems Strengthening Project (HSS) in the Southeast of
Liberia is a development programme of the Republic of Liberia, co-financed by the
Federal Republic of Germany through the German Development Bank (KfW) and
implemented by Welthungerhilfe Liberia on behalf of the Government of Liberia in
collaboration with MoFDP, MoPW and MoH. It is within the scope of the programme
to construct, rehabilitate and or upgrade several health facilities (Clinics, Health
Centre and County Hospital) in the four project target counties of Grand Gedeh, River
Gee, Sinoe and Grand Kru. The objective of construction, rehabilitation and or
upgrading of the health facilities is to improve the structures of the prioritized and
selected health facilities thus contributing to the project overall objective of ensuring
that access and utilization of quality health care facilities has improved for the
population living in the four target counties of the South-East Region of Liberia.
The overall objective of the program is to improve and enhance sustainable use of
health facilities in the four counties Gran Kru, Sinoe, Grand Gedeh and River Gee.
The project will contribute to access and utilization of quality health care facilities to
strengthen resilience of the health system with expected outputs and activities to do
with:
• Project structure, staff, mechanisms and procedures
Job Vacancy: Logistics Officer – Warehouse
(1 person)
• Improvement of infrastructure of prioritized and selected health care facilities
• Equipping selected health care facilities
• Building capacities in health care facility management for staff of selected
health facilities
• Building capacities in biomedical equipment management for selected staff of
health facilities
• Improvement of nutrition security
• Improvement of staff and in-patient’s nutrition
Specifically, construction of new and rehabilitation of existing health facilities,
equipment supply, set up of a structure for maintenance and repair of health
facilities, set up of a structure for maintenance and repairs of biomedical equipment,
implementing LANN+ approach,
At least 150,000 persons will be benefitting directly from this project in the four
target counties (Sinoe, Grand Kru, Grand Gedeh and River Gee). The project will be
executed by Welthungerhilfe and its national implementing partners.
Hence, WHH want to recruit a qualified and competent professional for the abovementioned position to be part of the execution of this program.
Location: Zwedru City, Grand Gedeh County
Objective: Provides materials, equipment, and supplies by directing receiving, warehousing, and
distribution services, and supervising. Also ensuring an effective flow of goods in and
out of the warehouse and storeroom, with complete supporting documentation.
Responsible to: Senior Logistics Officer
Responsible for: Grand Gedeh Sites storekeeper
Main
Responsibilities:
Warehouse Management
• Responsible for proper warehousing and distribution operations by initiating,
coordinating, and enforcing program, operational, and procedures.
• Ensure compliance to the warehouse manual guideline and organizational
policies and procedures.
• Complies with Welthungerhilfe warehousing procedure, material handling,
and transporting requirements by studying existing and new regulations;
enforcing adherence to requirements; advising management on needed
actions.
• Ensure proper paperwork is recorded for receipt and dispatch of goods
entering and leaving the warehouse.
• Ensure incoming and outgoing delivery notes and waybills are checked and
filed correctly
• Ensure that Goods Received Notes are used
• Ensure bin cards are issued and filled correctly, recording all information.
• Ensure stock cards are updated and filled correctly, recording all information.
• Ensure off-loading is adequately supervised and accountable
• Ensure there is a floor plan used and goods stacked according to donor
regulations.
• Ensure that goods are stored correctly (mixing goods, pallets, stacking, etc.)
• Ensure only authorized personnel are allowed into the warehouse
• Ensure stores, pallets and tools are clean and in good condition
• Ensure the asset register for warehouse is up to date
• Ensure key holders are nominated and key security rules in place
Job Vacancy: Logistics Officer – Warehouse
(1 person)
• Ensure there is an official stamp and signature list in use and secure
• To check expiry dates of stock
• Ensure requisitions are used and authorized accordingly to release items
• Ensure stock is properly rotated
• Ensure loading is adequately supervised and accountable
• Ensure gate passes are used or other security systems implemented
• Ensure losses are accounted for and filed correctly
• Conduct daily spot checks.
• Maintain an up-to-date inventory register for stock movement.
• Establish optimal stock level balances.
• Ensure availability of valid stock always and flag to your line manager when
stock comes below optimal levels.
• Keep abreast of the supply chain of Welthungerhilfe to prepare storage space
and offloading goods.
• Safeguards warehouse operations and contents by establishing and
monitoring security procedures and protocols.
• Controls inventory levels by conducting physical counts; reconciling with data
storage system.
• Maintains physical condition of warehouse by planning and implementing
new design layouts; inspecting equipment; issuing work orders for repair and
requisitions for replacement.
• Ensure the timely supply of materials from the warehouse after receiving an
approved store release from program/support staff.
• Prepare monthly stock movement report, print and file for future reference.
• Ensure the filling of waybills of items received and sent to other field
locations.
• Initiate the printing of additional Stock and Bin cards when it is low.
• Mobilize daily hires for loading and unloading of huge volume of materials
received or to be sent into the field.
• Report within 24 hours any discrepancy noticed from items in stock, or
received from other field locations,
• Contributes to team effort by accomplishing related results as needed.
• All staff working at WHH are representatives of the organization and are
therefore required to conduct her/himself in a respectful and professional
manner in accordance with the WHH Code of Conduct.
Procurement responsibilities :
• Ensuring that all procurements are carried out in accordance to WHH and
donor-specific policies.
• Attend all the procurement committee meetings.
• Coordination with Finance, Admin and program departments to ensure
integrated internal controls, timely payment of vendors and full, auditable
support documentation.
• Ensuring that a transparent and responsive procurement process is
implemented and maintained.
• Routine communication, coordination and planning with the relevant
requesting staff / programs regarding the order and delivery of supplies.
• Ensuring that all Supplies, services and equipment required are delivered in
time.
• Establishment and maintenance of ethical, professional working relationships
Job Vacancy: Logistics Officer – Warehouse
(1 person)
with suppliers.
• Maintain supplier information for regularly purchased items and be informed
of current local market conditions.
• Support and provide the appropriate trainings for procurement and program
staff as required.
• Manage Procurement staff (Assistant etc).
• Advise the Head of Project or Designate of procurement-specific issues or
improvements.
• Source appropriate rental properties for viewing, as required. Maintain a
sense of market prices for property rental.
• Following up on the Project annual procurement plan, in coordination with
Program staff
• Managing the procurement tracking sheet, including in relation to assigning
progressive numbering to purchase requisitions, monitoring progress of each
procedure and flagging any issues/delays;
• Advising Programme colleagues and beneficiaries/partners on the
appropriate procedure to follow for a given procurement need;
• Managing the electronic dissemination of invitations to bid (including
requests for quotation, single quote procedures, etc.)
• Participating in the evaluation of received bids;
• Managing relations with suppliers/contractor/service providers during the
contract implementation period;
• Ensuring the correct closure of each procurement procedure by making sure
the relevant completion/handover certificate is filled out
• Managing procurement files in accordance with WHH RAC procedures and
requirements;
• Responsible for Due Diligence checks (supplier references, site visits,
historical data, anti-terrorism compliance) for Authorized Suppliers and
Contracted Suppliers.
• Conduct regular market surveys in key procurement categories to ensure that
WHH is receiving best value for money.
• Prepare Requests for Proposal and manage contract/tender processes.
• Any other duties or tasked delegated Area Head of Logistics
Logistics responsibilities:
• Ensuring all logistics-specific donor rules and policies are understood and
respected
• Monitoring availability of office and project supplies and ordering as
necessary
• Contributing to weekly project and other reports.
• Update as per WHH requirements, the Asset register, Asset inventory list and
expendable store inventory list and produce monthly reports. Ensure all
documentation is available and is properly filed which this include: fuel, rental
cars, vehicle maintenance, generator maintenance as well as copiers service
contract.
• Responsible for arranging and overseeing the transportation of goods in
accordance with WHH procedures and program and field priorities, including
customs issues, documentation, follow-up and filing.
• Undertake (documented) monthly and ad-hoc physical inventory checks.
• Provide on-time, standard monthly transport reports, including fuel
Job Vacancy: Logistics Officer – Warehouse
(1 person)
consumption report, maintenance report and any other reports requested by
Supervisor.
• Ensure that all vehicles are secure when not in use.
Equipment/Asset/Inventory management and Tracking responsibilities:
• Managing project vehicle fleet, with specific reference to monitoring need for
vehicle servicing and coordinating drivers/mechanics, coordinating minor
vehicle repairs / routine maintenance, monitoring correct use of vehicle log
books;
• Ensuring assets/equipment handover to beneficiaries/partners takes place in
accordance with WHH procedures and donor requirements;
• Implementing all instructions communicated by Head of Project or Designate.
• Responsible to understand, implement and maintain standard WHH asset
management policies and procedures.
• Maintain and update Asset Register, including details of asset transfer, asset
repairs, asset disposals, breakdowns and purchase of new assets creating files
for them
• Ensure all assets are tagged and relevant forms are signed before issued to
staff members
• Ensure all office and guesthouse furniture and inventory are accounted for
and have inventory numbers
• Compile monthly asset reports and submit to Head of Project and Area Head
of Logistics
• Advise on and manage assets and furniture disposal, when needed
• Perform monthly asset spot checks, report if any assets/inventory are broken,
lost or stolen on the Inventory Loss/Theft/Damage report.
• Responsible to perform a quarterly physical asset check with the Field
Logistics Assistant, print updated asset register, sign and file.
• Any other duties or tasked delegated by the Head of Project or Area Logistics
Head
Documentation and Reporting
• Update all stock daily transaction in the database before the end of each
working day. Follow up with relevant units, internal or external on, inventory
and delivery documents and ensure all records are complete and accessible.
• Ensure timely and accurate update of warehouse report; ensure production
of timely and accurate monthly vehicle and generator reports.
• Analyze all tools that will help to identify any abnormalities in terms of staff
workload, inventory levels.
• Provide timely and accurate input for warehouse and Assets Monthly Reports
to Senior Logistics Officer and Project Administrator.
Others:
• Perform other tasks as required by line manager
• A high degree of flexibility on the part of all staff is expected in order to
respond to the ever-involving situation.
• This job description may change based on the situation in the field during the
time of the contract.
Job Vacancy: Logistics Officer – Warehouse
(1 person)
Experience: At least 3 years relevant field experience in logistics and warehouse management, at
least one in similar capacity preferably with humanitarian or development
organization.
Education: Relevant university degree or technical diplomas.
Languages: Ability to fluently communicate both written and oral English language.
Computer skills: Proficiency in Microsoft Word, Excel using pivotable and power query, SPSS etc.
Social skills and
other attributes:
• Ability to write narrative and produce analytical spread sheet reports.
• Proven computer literacy in MS Word, MS Excel MS Outlook and related
programs required.
• Ability to work under pressure and to meet deadlines.
• Ability to work in a cross-functional environment
• Spoken and written fluency in English
• Willingness to put in extra hours as required.
• Able to work independently within a team environment
• Ability to pay support visits on the field in isolated areas.
• Demonstrate leadership and integrity.
• Ability to plan, prioritize, coordinate and perform multiple tasks
simultaneously
• Systems oriented individual
• Strong sense of personal integrity.
• Attention to detail.
• Strong supervisory skills.
• Ability to multi-task.
• Team spirit and problem-solving abilities.
• Interpersonal skills
• Excellent communications skills including report writing
• Ability to work under pressure
• Flexible in all sorts of cooperation and under all conditions
Starting date ASAP
Applications for this
Position should be
sent to:
Please send softcopies of a motivation letter and CV and any additional documents
you wish to submit (e.g. scans of certificates, letter of recommendation) to the
following email with the subject:
“Application for LBR 1061-Logistics Officer -Warehouse – Zwedru”
Email to: recruitment.liberia@Welthungerhilfe.de
Closing date: Monday, November 9, 2020 @ 5:00 PM
Note: After reviewing the applications received by the closing date, within two (2) weeks period
“if you don’t hear from us consider your application unsuccessful.” We encourage you to
apply again for posted and advertised positions in our Organization, for which you
qualify in the future.