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Logistics & Procurement Assistant

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full Time
  • Posted:
    1 month ago
  • Category:
    Logistics
  • Deadline:
    February 2, 2024

VACANCY ANNOUNCEMENT

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organization, dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern is currently recruiting the below post:

Job Code: 24-011-NH (You must quote this code on your application)

Job Title: Logistics & Procurement Assistant – (1X)

Location: Monrovia, Montserrado County

Reporting To: Logistics & Procurement Officer

Responsible For: N/A

Contract duration: Fixed Term

Job Purpose: Fully responsible to assist in the logistics & procurement activities execution & implementation

Main Responsibilities

Assist to receive approved Supply Requests (SRs) and submit to Logistics & Procurement Officer for technical review and approval before processing; Assist to record all SRs received in the procurement tracker and for update regularly; Assist to send out RFQs through official email as may be instructed by your supervisor; Received all supplies from suppliers in the warehouse & process all required documents; Issue or supply materials to requester based upon approved Release Request; Prepare warehouse items replenishment listing for review & approval based on need; Assist to ensure all procurement documents are scanned, uploaded & filed on the server with sequential numbers for an easy access when required; Participate in purchase or tender committee process when instructed you to do so; Submit procurement files to your supervisor for review before taking for payment process; Assist to participant in market survey when required on an annual basis; Assist to label and arrange hardcopy procurement files on a regular basis; Be willing to execute any other duties assign by your supervisor including travels

OTHER LOGISTICS DUTIES WHEN REQUIRED IN THE ABSENCE OTHE STAFF RESPONSIBLE:

Assist in the fuelling of vehicles & fleet planning in Monrovia; Support in vehicle insurance and registration services procurement; Participate in the weekly spot check and the yearly general stock count processed

Experience & Qualification:

A Diploma or undergraduate degree in relevant field

Previous experience with an INGO

Good organizational skills

Strong communication skills – both verbal and written

Strong interest in working in rural areas and sensitivity to the needs of the extreme poor

Dedicated to gender equality

Willingness to learn and a respectful attitude

Commitment to Concern’s work

How to apply:

By email to: liberia.hr@concern.net with the JOB CODE 24-011-NH Logistics & Procurement Assistant clearly in the SUBJECT LINE. By Hand to: HR Department, Concern Worldwide, Building Number-5 Andalucía’s Complex Compound Number-2, Between 6th & 7th Streets Sinkor Beachside, Behind Home City Furniture Store, Monrovia.

JOB CODE 24-011-NH Logistics & Procurement Assistant clearly indicated on the envelope.

Applications must include the following:

JOB CODE 24-011-NH Logistics & Procurement Assistant

A letter of application stating why you believe you are the best suited for the position.

A copy of your CV (maximum 4 pages) giving active daytime contacts.

Names and addresses of two (2) work-related referees with professional e-mail addresses.

CLOSING DATE FOR APPLICATIONS IS 5 pm on Friday 2nd February 2024.

FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the

day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Concern Worldwide is an equal opportunity employer. We welcome applications from all sections of society. While all applicants will be strictly assessed on their individual merit, qualified women are particularly encouraged to apply.

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