Project Objective:
The Mitchell Group, Inc. (hereinafter “TMG”), a corporation incorporated under the laws of the State of Washington, DC, United States of America is implementing the Partnership for Research on Vaccines and Infectious Diseases in Liberia (PREVAIL). The PREVAIL offices are located at A.M. Dogliotti College of Medicine Campus, Oldest Congo Town, Monrovia, Liberia.

Purpose of the RFQ:
The RFQ invites qualified offerors to submit quotations for assorted stationery to The Mitchell Group, PREVAIL project.

Anticipated Award Type: The Mitchell Group intends to award Blanket Purchase Agreements (BPA) resulting from this solicitation to the responsible company (ies) that offer (s) the reasonable price the best value. The BPA process will establish specific pricing levels for ordering goods on an as-needed basis. The period of performance will be for 6 months. Goods will be requested from vendors based on specific needs to TMG. A Purchase Order will be issued before goods are provided.

Eligibility Requirements:
The BPA will be made to eligible bidder whose bid is responsive in line with the terms and conditions of the RFQ. Bidders must submit all the required documents listed below to be qualified for evaluation. Prior to evaluating quotations, TMG will determine which vendor(s) submitted all the required documents to be qualified for evaluation.
Meeting the eligibility requirements does not obligate TMG to award BPA to a particular vendor. Documents required to be submitted by vendors are as follow:
1. Copy of valid business registration
2. Valid up to-date tax clearance.
3. Confirmation that the source, origin and nationality of the goods/ services are not from a Prohibited Country.
4. Ability to comply with required or proposed delivery or performance schedules.
5. Have a satisfactory past performance record. Please provide at least three references.
6. Have a satisfactory record of integrity and business ethics.
7. Must follow all government regulations.
8. Requested items must be of best quality.
9. No secondary specifications will be accepted.
Question Regarding the RFQ:
Each bidder is responsible for reading the terms and conditions of the RFQ. All communications including questions regarding this RFQ must be made solely through TMG Procurement email address below:
procurement@tmg-liberia.com

RFQ process and dates:

Dates RFQ process Time
February 9, 2024 RFQ issue for public solicitation 10 am Liberia time
February 13, 2024 Deadline for submission of questions to TMG. Questions should be sent in writing by email to procurement@tmg-liberia.com
5 PM Liberia time
February 14, 2024 Estimated date for issuance of responses. Responses will be sent to all known prospective Offerors. 4 PM Liberia time
February 21, 2024 Deadline for submission of proposals via email to: procurement@tmg-liberia.com
5 PM Liberia time

Evaluation:

Issuing this RFQ does not obligate The Mitchell Group to award BPA to a vendor.
TMG may decide to issue multiple awards or procure selected items from a particular vendor.
Evaluation and award decisions will be based on lowest price technically acceptable.

Past Performance and Reference Check:
Bidder must submit names, email addresses, telephone numbers and contact people at three organizations the bidder provided similar service or goods to. TMG may disqualify a bidder if a reference check demonstrates that the bidder has not been able to satisfactorily perform/deliver the goods or services.

Annex A: Specifications for Stationery Supplies

Item Name/Description Unit of Measure Quanty
1 A4 Legal Pad 10ea/pack pack 1
2 A4 Paper 8. 27″ X 11.69″ 5pks/case case 1
3 Ball Pen (Black) 50ea/pack pack 1
4 Ball Pen(Red) 50ea/pack pack 1
5 Battery 3V DL 2450 each 1
6 Battery 3V CR2032 each 1
7 Battery 9V each 1
8 Battery AAA 10pks/box box 1
9 Battery AA 10pks/box box 1
10 Binding Clips L/S pack 1
11 Binding Clips M/S pack 1
12 Binding Clips S/S pack 1
13 Box File 50ea/Case case 1
14 Brown Envelopes A3 pack 1
15 Brown Envelopes A4 20 pks/case case 1
16 Brown Evelopes A5 20pks/case case 1
17 Calculator each 1
18 Color Highlighter 4ea or 6ea/pack pack 1
19 Color Push Pins pack 1
20 Correction Fluid Pen 12ea/pack pack 1
21 Duct Tape 12ea/dozen dozen 1
22 Directional Sticker pack 1
23 Executive Shorthand Note Pad 10ea or 12ea/pack pack 1
24 File Fastener 10pks/Box pack 1
25 Ink Pad (Black) each 1
26 Key Tag/Holder 50ea/pack pack 1
27 Letter Paper 8.5″X 11″ 5pks/case case 1
28 Legal Paper 8.5″X 14″ 5pks/case case 1
29 Manila File Folders(Legal Size) 5pks/case case 1
30 Manila File Folders(Letter Size) 5pks/case case 1
31 Markers, Sharpie Industrial 12ea/pack pack 1
32 Micro Permanent Marker 12ea/pack pack 1
33 Manuscript Ledgers Book A4 30ea/case case 1
34 Paper Clips S/S 10pks/box box 1
35 Paper Clips L/S 10pks/box box 1
36 Paper Glue Stick 12ea/pack pack 1
37 Perforator 3hole each 1
38 Perforator 2hole each 1
39 Pencil 12ea/pack pack 1
40 Plastic File Folder pack 1
41 Presentation 3 Rings Binder 5 inches each 1
42 Ruler 12ea/pack each 1
43 Rubber Band pack 1
44 Scissor each 1
45 Scotch Tape S/S 10 rolls/pack pack 1
46 Scotch Tape L/S 6 rolls/pack pack 1
47 Sheet Protector 100ea/pack pack 1
48 Staples 10pks/box box 1
49 Heavy Duty Staples 23/17 10pks/box box 1
50 Staple Machine S/S each 1
51 Staple Machine (Heavy Duty) each 1
52 Staples Remover each 1
53 Stick On Pad 12ea/pack pack 1
54 Suspension File 5pks/case case 1
55 Tape Dispenser each 1
56 White Board Eraser each 1
57 White Board Marker 10ea/pack pack 1
58 White Board Spray each 1
59 White Envelope 50ea/pack pack 1
60 Invisible Tape each 1
61 Flip Chart each 1

Note: Hardware and Software (Note – the US Government prohibits procuring or obtaining covered telecommunications equipment, services, or systems produced by Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company or any subsidiary or affiliate of those companies. Any equipment proposed must comply with the US Government prohibition.