Project Objective:
The Mitchell Group, Inc. (hereinafter “TMG”), a corporation incorporated under the laws of the State of Washington, DC, United States of America is implementing the Partnership for Research on Vaccines and Infectious Diseases in Liberia (PREVAIL). The PREVAIL offices are located at A.M. Dogliotti College of Medicine Campus, Oldest Congo Town, Monrovia, Liberia.

Purpose of the RFQ:
The RFQ invites qualified bidders to submit quotations for assorted cleaning supplies to The Mitchell Group, PREVAIL project.

Anticipated Award Type: The Mitchell Group intends to award a Blanket Purchase Agreement (BPA) resulting from this solicitation to the responsible company (ies) that offer (s) the reasonable price the best value. The BPA process will establish specific pricing levels for ordering goods on an as-needed basis. The period of performance will be for 6 months. Goods will be requested from vendor based on specific needs to TMG. A Purchase Order will be issued before the goods are delivered.

Eligibility Requirements:

The Blanket Purchase Agreement will be made to eligible bidder whose bid is responsive in line with the terms and conditions of the RFQ. Bidders must submit all the required documents listed below to be qualified for evaluation. Prior to evaluating quotations, TMG will determine which vendor(s) submitted all the required documents to be qualified for evaluation.
Meeting the eligibility requirements does not obligate TMG to award BPA to a particular vendor. Documents required to be submitted by vendors are as follow:

1. Copy of valid business registration
2. Valid up-to-date tax clearance.
3. The source, origin and nationality of the goods/ services are not from a Prohibited Country.
4. Ability to comply with required or proposed delivery or performance schedules.
5. Have a satisfactory past performance record. Please provide at least three references.
6. Have a satisfactory record of integrity and business ethics.
7. Must follow all government regulations.
8. Requested items must be of the best quality.
No secondary specifications will be accepted.

Question Regarding the RFQ:
Each bidder is responsible for reading the terms and conditions of the RFQ. All communications including questions regarding this RFQ must be made solely through TMG Procurement email address below:
procurement@tmg-liberia.com

RFQ Process and Dates: Dates RFQ process Time
February 9, 2024 RFQ issue for public solicitation 10 am Liberia time
February 13, 2024 Deadline for submission of questions to TMG. Questions should be sent in writing by email to procurement@tmg-liberia.com
5 PM Liberia time
February 14, 2024 Estimated date for issuance of responses. Responses will be sent to all known prospective Offerors. 4 PM Liberia time
February 21, 2024 Deadline for submission of proposals via email to: procurement@tmg-liberia.com
5 PM Liberia time

Evaluation:

Issuing this RFQ does not obligate The Mitchell Group to award BPA to a vendor.
TMG may decide to issue multiple awards or procure selected items from a particular vendor.
Evaluation and award decisions will be based on the lowest price technically acceptable.

Past Performance and Reference Check:
The bidders must submit names, email addresses, telephone numbers and contact people at three organizations the bidder provided similar service or goods to. TMG may disqualify a bidder if a reference check demonstrates that the bidder has not been able to satisfactorily perform/deliver the goods or services.

Annex A: Specifications for Cleaning Materials
Item Name/Description UoM Qty Comment
1 Airfreshner 300/ 450 ml 12ea/case case 1
2 Clora 40004ml (about 0.14 oz) 4 gallons/case case 1 Anti-Bacterial kill 99.9%
3 Commode Brush each 1
4 Commode Plunger each 1
5 Disinfectants spray 500/1000 ml 12ea/case case 1 kills 99.9% of viruses & Bacteria
6 Disinfectants Wipe 80-150 wipes/pack 12packs/case case 1 kills 99.9% of viruses & Bacteria
7 Dustpan each 1
8 Flush 1070GR 12ea/case case 1
9 Glass Cleaner 12ea/case case 1
10 Hand liquid Soap 350/400 ml 12ea/case case 1
11 Hand Sanitizer 500/1000 ml 12ea/case case 1 kills 99.9% of viruses & Bacteria
12 Hard Broom each 1
13 Large Trash Bag 8pk/bundle bundle 1
14 Medium Trash Bag 12pks/case case 1
15 Floor Mop each 1
16 Floor Mop Bucket each 1
17 Nakpins 150 x2 ply /200/2 ply 40ea/case case 1 soft facial tissue with double or tripple ply
18 Paper towel 2 ply /150 – 200 sheets 20/24 packs per bundle case 1 20 /24 rolls /bundle
19 Plastic cup 24pks/case case 1 24pks /cases or 1000 pcs /case
20 Plastic Bucket each 1
21 Powder Soap 30%concentrated 25g/sachet 150ea/case case 1
22 Rexoguard 5 ltr 4 gallon/case case 1 contains not less than 1.2% chlorophenols
23 Small Towel 12ea/pack pack 1
24 Soft Broom each 1
25 Spri-gone Insect Spray 400ml / 500 ml 12ea/case case 1
26 Tissue 2 ply 40ea/bag /36 bags bag 1 40 /36 rools per bundle
27 Web remover each 1
28 Large Camphorball 200 gm x 12 pcs 24pk/case case 1