Food and Agriculture Organization of the United Nations
CALL FOR EXPRESSIONS OF INTEREST – VACANCY ANNOUNCEMENT NO

Deadline For Application: 18 March,
2020
JOB TITLE: National Operations Assistant

TYPE OF CONTRACT: NPP
LOCATION: FAO REPRESENTATION IN LIBERIA DUTY STATION: Monrovia,
Liberia
ORGANIZATIONAL UNIT: FRLIR DURATION: 11 months
(with
possibility
of
extension
subject to
availability
of funds)
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

Qualified female applicants and qualified nationals are encouraged to apply.
Persons with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidence.

Organizational Setting
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies,
programmes and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and
forestry sectors, and to use their environmental and natural resources in a sustainable manner..
Reporting Lines
Under the overall supervision of the FAO Representative in Liberia, the direct supervision of the project coordinator, in collaboration
with the project team, the FAO Country Representation Operations/Admin Teams.
Technical Focus
Programme development, coordination and operational assistance Ensure the smooth functioning of projects operations, consistent
service delivery, and continuous evaluation and readjustment /improvement of the operational environment to reflect the FAOR’s
evolving needs.
Tasks and Responsibilities
 Assist the smooth operational, administrative, logistic, financial implementation of programme activities;
 Support the preparation of project proposals, Letter of Agreements (LoAs) and contracts according to FAO, United Nations
(UN), government and donor requirements and procedures; follow-up on submission of reports and payments to Service
Providers;
 Assist in the preparation of project documents, work plans, procurement plan, mid-term and final project reports from an
operational perspective, for technical clearance by FAO’s technical services;
 Assist in the implementation of subsequent stages of the project life cycle (recruitment, procurement, budget handling,
report writing, correspondence, special reports, evaluations and justifications as required);
 Assist in the implementation of efficient financial flow mechanisms and in ensuring timely availability of resources for the
smooth implementation of project activities including tracking of budget monitoring and field expenditures;
 Assist to maintain effective financial controls including reviewing, clearing and certifying for accuracy, appropriateness,
correctness and compliance with the approved budget & FAO Rules and Regulations, all administrative & financial
documents submitted to FAO Representative for approval and signature;
 Assist to maintain effective delivery follow-ups control tracking the delivery of goods and services;
 Make necessary arrangements for incoming & outgoing missions, including security clearances, entry visas, flights & hotel
bookings;
 Liaise with HR Section and assist in processing the recruitment of International & National consultants that will work on
project activities including processes in GRMS, ensuring that all necessary forms for each kind of contracts are completed
if required: PPF; BSITF/ASITF; Entry Medical Examination; Terms of References and visa requirements addressed;
monitor contract status for international and national consultants and inform to the responsible officer at least one month
in advance, of each consultant’s NTE for further extension or contract break;
 Maintain the document filing system both in hard and electronic copy, type correspondence and documents, receive and
screen correspondence, attach necessary background information and maintain records of the communications;

 Maintain a database for out of country travel for all projects, a database for all translated documents/legislation, and a
database for all international and national consultants; settlement requests: hard copy clearance, excel upload, cash
release;
 Perform other duties, as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
 University degree in Administration and Finance or a related field
 At least 2-3 years of relevant experience in Operations with competence in Finance and Administration
 Good Working knowledge in both spoken and written English;
 Candidates should be national of Liberia;
FAO Core Competencies
 Results Focus
 Teamwork
 Communication
 Building Effective Relationships
 Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
 Relevance and extent of experience in operations;
 Organizational & communication skills, computer literacy, fluency in written and spoken English, teamwork skills;
 Ability to establish and maintain working relationships with people of different national and cultural backgrounds;
 Past experience working in the UN and other international systems preferred;
 Concise and sound communication capacity;
Selection Criteria
 Knowledge in Finance and Administration
 Independent worker and excellent skills working as part of a team;
 Excellent reading, writing and communication skills in English
 Very high skills/knowledge of background related to the ToR’s Requirements

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and
Transparency.
ADDITIONAL INFORMATION
 All applications will be reviewed and qualified applicants will be contacted for interviews.
 FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
 Incomplete applications will not be considered. If you need help, or have queries, please contact: iRecruitment@fao.org
 Applications received after the closing date will not be accepted.
 Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations
(LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
 For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/

HOW TO APPLY
To apply, click the apply for job button below.
Candidates are requested to attach a letter of motivation to the online profile.
Vacancies will be removed from the recruitment portal at 23:59 Central European Time (CET) on the deadline for applications date.
We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: iRecruitment@fao.org