Title :Office Services Assistant

Department : Administration

Report To : HR/Admin Office

Opening Date : February 21, 2024

Closing Date : March 1, 2024 @ 5:00PM

Duty Station : Monrovia

Project Description:

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.

FHI 360 is seeking applications for the position of Driver to provide Driving Services for the Education System Strengthening Activity (ESSA) in Liberia. ESSA is a five-year Activity funded by the U.S. Agency for International Development (USAID), at its Liberia Office. The 5- year Liberia Education Systems Strengthening Activity works in partnership with the Ministry of Education (MOE) to address system-wide constraints and increase the MOE’s capacity to provide decentralized and inclusive education, monitor progress, and sustain improved learning outcomes for all children and youth. The activity will support the MOE to improve education data systems, resource management, and accountability across Montserrado, Margibi, Lofa, Nimba, Bong, and Grand Bassa counties. The activity will target education officials and professionals at the central, county, district, and school level with its capacity development interventions with the end goal of improving education outcomes for children and youth. This position will be based in Monrovia, Liberia with frequent travel to the counties.

Job Summary:

The office services/Assistant will perform a wide variety of clerical and administrative duties, which include providing office services to both Subcontract partners and FHI360 ESSA staff while consistently producing excellent work products.

Key Roles/Responsibilities:

• Provide clerical support, such as sorting and filing documents
• Taking and delivering messages
• Answering calls
• Be tidy at work always to receive partners, visitors and or vendors as may be required; • Assist with compiling materials and other documentation (eg. photocopying) for program activities;

P a g e | 1 of 2

• Identify and report any possible repair required.
• Sweep, dust, wipe and clean all offices.
• Empty trash from all bins.
• Ensure that water is always in the dispenser for drinking.
• Always ensure that dispenser is cleaned before inserting new bottle.
• Use properly applied detergents in bathrooms to keep area tidy.
• Clean window glasses, porches, tables, and chairs to assure cleanliness in workplace. • Must be willing to perform other duties as requested by the Supervisors.

Qualifications:

Requirements for the following knowledge, skills, and abilities:

• Good human relations and inter-personal skills
• Significant (2+ years) experience of working in an organization of similar or related nature or size and complexity.
• Minimum of 2 years of experience with a USAID -Funded Projects is preferred. • Knowledge of MS Office skills including Excel
• Skills in organizing resources and establishing priorities.
• Must be flexible and demonstrates the ability to work in a multicultural place. • Strong oral and written presentations in English
• Only Liberian nationals can apply.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

The position will be based in FHI 360’s ESSA office in Monrovia.

Interested applicants should submit a letter of interest and Curriculum Vitae (CV) with Subject: “Application for Office Services Assistant” to Liberia-ESSA-Recruitment@fhi360.org . Closing date is Friday, March 1, 2024, at 5.00 pm. Only shortlisted candidates will be contacted.

P a g e | 2 of 2