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Operation Officer

  • Location:
  • Salary:
  • Job type:
    Full time fix term
  • Posted:
    1 year ago
  • Category:
  • Deadline:
    February 9, 2023

About Easy Solar

Easy Solar is a West African company transforming the way households who are underserved by the grid live, work and play by making high-quality energy services affordable and accessible. Easy Solar distributes a range of solar products, appliances and complementary lifestyle products, while providing customers with consumer-financing solutions through mobile technology. Thus customers make small payments over time until they own the product outright. Sales are done through our ever-expanding network of agents and shops across the country.

Easy Solar is currently operational in Sierra Leone and Liberia, and our products and services have reached over 720,000 people since launching operations in 2016.


  1. About the Role

Easy Solar Liberia is looking for an Operations Officer to perform a multitude of cross functional tasks to facilitate and drive forward the Operations, Sales and Business Development goals and targets of Easy Solar (Liberia), whilst displaying high levels of commitment, integrity, and ability to produce results. We are looking for a self-starter who can efficiently and effectively multi-task, possess great time management skills, be able to work at a fast pace, is flexible with their work schedule, and has extensive knowledge of the various counties within Liberia.

  1. Responsibilities

Inventory and Warehousing

  • Receive shipments of stock.
  • Process and ensure stock requests are managed and distributed in a timely and accurate manner.
  • Perform periodic stock counts.
  • Ensure all products leaving the warehouse are scanned into the end user’s account before dispatch.
  • Collaborate with the Operations Manager to ensure all shop inventory matches those in their respective Angaza account.
  • Ensure the warehouse has sufficient space for incoming deliveries.
  • Monitor and manage inventory control.
  • Integrate best practices in handling inventory and warehouse materials.
  • Keep the warehouse clean and organized daily.
  • Supervise warehouse staff and systems

Logistics and Shipments (Inbound & Outbound)

  • Assist the operations Manager in the handling all process relating to incoming and outgoing shipments of products (inbound and outbound)
  • Support the operations manager in liaising with RREA and other authorities regarding shipments, clearing and handling.
  • Order, track, and report inventory and deliveries.
  • Maintain necessary supplies of materials, as per department.
  • Manage paper and electronic files of requests and materials.
  • Develop, maintain and be custodian of the asset register of the company.
  • Ensure all assets are properly numbered and tagged.
  • Collect and send invoices to the appropriate department.
  • Prepare and complete order forms for delivery or pick up according to schedule.
  • Assist the Operations Manager in fuel uplift with Total.
  • Organize files both manually and electronically.
  • Manage warehouse security.
  • Any other duties assigned.

Office Management

  • Ensure that office is cleaned daily
  • Maintain logbook and electronic template for electricity and fuel consumption ensuring that office always has LEC credits and/or fuel for operations
  • Perform weekly checks of the building and with various departments for maintenance needs
  • Ensure that office security has the tools and supplies needed for their roles and responsibilities
  • Collect and electronically file visitor log and reports from security
  • Ensure that the office building is maintained and has proper security at all times
  • Ensure regular servicing of the office generator


  • Collect proforma invoices in line with SOP and send to the various departments
  • Track and report on procurement status.
  • Process and ensure that Purchase requests are treated in a timely and accurate manner.
  • Perform general office administrative and clerical duties including sourcing quotes, following up on pending work/deliveries from suppliers/contractors.
  • Store, file, and retrieve corporate & Procurement documents and reports as and when needed (paper and electronic).
  • Ensure all assets are properly tagged and numbered
  • Update asset registry
  1. Desired Skills and Experience
  • Degree in Operations/Inventory Management, supply Chain or related field
  • 5 years of work experience in Operations/Inventory Management, supply Chain or related field
  • Must be able to meet deadlines in a fast-paced and quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Proven field knowledge and experience, with flexibility to travel on short notice
  • Ability to work flexible shifts and to adapt to changing work schedules
  • Strong mindset for continuous improvement and meeting or exceeding expectations and able to demonstrate complete discretion and confidentiality
  • Business driven, people focused, with exceptional influencing skills; Excellent organizational, multi-tasking, and time-management skills


  1. What We Offer
  • A very attractive, performance-based, remuneration with benefits
  • Plenty of opportunities to grow within the company and take management positions
  • The opportunity to take part in Liberia’s most exciting entrepreneurial companies that has a strong commitment to outstanding customer service, user-friendly, high-quality life-changing devices and environmental sustainability
  • Frequent coaching and training
  • The opportunity to work closely with a young, international, tech-driven team of renewable energy enthusiasts

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