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Position Title: OPERATIONS ASSISTANT/WARM BASE
Position Number: 071
Project Worksite: Central Office/AMD (1 position)
Deadline for submission: Friday, October 13, 2023, at 5:00pm Liberia Time
About PREVAIL:
PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research
partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health.
Summary of Position:
The Operations Assistant will support the Facility Manager/Coordinator and other facility staff members to
ensure that administrative and site operations tasks are fully completed as scheduled. The operations assistant
will in addition to general administrative duties, keep track of weekly fuel consumption records, file and
document facility records, handle booking of all facility meetings, take and notes and maintain records of facility
meetings minutes, raise Purchase Request (PR) for requested facility renovation and maintenance equipment or
materials and ensure materials or equipment procured are delivered an used for its intended purpose.
Essential functions include, but are not limited to, the following:
Description of Responsibilities:
 In collaboration with the Project Management Assistants (PMA), keeps weekly and daily track of generator
fuel consumption.
 Documents facility operations including, filing renovation contracts and project kickoff and completion
dates.
 Keeps track of site fuel sully and keeps slip and compile documents for financial transactions or payment
of vendor.
 Initiates procurement requests, requests petty cash, and makes sure renovation materials are delivered to
the site as scheduled.
 Acts on behalf of the facility manager and coordinator in their absence
 Assists the facility team with operational issues and solutions.
 Assists with ordering office supplies, renovation materials, and construction materials or equipment.
 Makes suggestions or recommends possible solutions for improvement in the department.
 At the Supervisor’s request, assists with inspecting and verifying completed works by contractors and
vendors and confirm payment.
 Assists with maintenance requests for repair of the project site and equipment.
Skills:
 Excellent written and verbal communication.
 Computer skills in Word, Excel, and PowerPoint.

Leadership Competencies:
Partnership for Research on Vaccines and Infectious Diseases in Liberia (PREVAIL)
Liberia – U.S. Joint Clinical Research Partnership
The Mitchell Group, Inc. (TMG)
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 Assist in the supervision of facility staff levels which includes Hygienists, Generator Attendants, and
Security guards.
Qualifications:
• Education: AA or Certificate in facility management or equivalent in Operations and project
management.
• Preferred Job-related Experience: Three years of proven and progressively responsible experience
with site operations.
 Additional Eligibility Qualifications: Good written, reporting, and communication skills.
 Previous work experience in a similar role.
 Data collection and analysis for decision-making.
Application Instructions:
Click the apply button below