About Easy Solar

Easy Solar is a leading solar company in West Africa, distributing and financing high-quality solar products and appliances for those with limited or no access to the grid. Customers can finance their purchase over time by paying in weekly or monthly installments, with the option to pay via cash or mobile money. To date, Easy Solar has reached more than 500,000 users, distributed through its extensive network of agents and shops throughout Sierra Leone and Liberia.

The Position

Under the general supervision of the People & Culture Manager, the People & Culture Business Partner (P&CBP) will provide oversight of the P & C Assistant and support in the day to day employee relations activities for all Easy Solar employees ensuring compliance with our Staff Manual as well as Liberian Labor Laws. The successful applicant would participate in the development and administration of Human Resource policies, administer the annual performance appraisal process and provide support with staff development activities to ensure good working conditions.

General Duties and Responsibilities
Responsibilities and duties will include aligning staff to business objectives, recruiting the right talent, enhancing staff performance, supporting employee development, enhancing recruitment efforts, planning strategic HR initiatives, managing HR consultants, running orientation and onboarding processes, communicating role expectations, designing succession plans, maintaining staff relations, managing internships, updating policies and practices, and overseeing wellness and health initiatives. Your experience in human resources management will aid our organization in adding value to overall business objectives, providing HR solutions, resolving personnel grievances, retaining a talented workforce, and ensuring compliance with regulations. Your experience in human resources management will aid our organization in adding value to overall business objectives, providing HR solutions, resolving personnel grievances, retaining a talented workforce, and ensuring compliance with regulations.

Recruitment and Contract Administration

• Provide support for all national staff recruitment and contracting process
• Support the HR manager in the preparation of the vacancy advertisements, interviews and tests and by undertaking communication with candidates.
• Prepare contractual documentation for review by the HR manager including, but not limited:
• Contracts for new staff
• Amendments and renewals of contracts
• End of contract letters (termination, dismissal, resignation, retirement)
• Calculation of End of Service benefits
• Provide regular feedback on staff inductions/orientation programs to effectively onboard new employees.
• Ensure the new hires receive all relevant starter documentation (including policies and procedures), equipment, stationery and email account, if needed.
• Ensure that each new hire’s personnel file is created, personal data form are completed and details are accurately set up in all staff related systems.(Bamboo HR and filing cabinet)
• Anticipate end of contracts/ end of probationary periods within an appropriate timeframe and inform the relevant people of action to be taken
• Support the Human Resources Officer with monthly payroll changes
• Working directly with Ministry of Labour and immigration in the processing of Work and resident Permit and all other relevant documentation
• Proper tracking of staff medical with the Medical Service Provider
• Support the Human Resources Officer in the arrangement of the end of month Happy Hour and quarterly dinner

Training

• Participate in the development and maintenance of an effective staff development training plan to increase employee professional capacity and productivity

Leave and Performance management

• Maintain staff leave records and help to ensure staff take the required/accrued leave days
• Compile monthly leave report and submit to HR Manager for review
• Manage the administration of exceptional leave days, referring for validation when required
• Ensuring that staff leave allowance and other allowances are paid with a good tracking records

Required Skills, Education, and Experience

• BSc/BA degree in Human Resource Management or Business Administration
• Proven experience as HR officer or Admin officer for at least 4-5 years.
• Understanding of labor laws and disciplinary procedures
• Outstanding organizational and time management abilities
• Excellent communication and interpersonal skills

Additional Skills

• Able to create and modify spreadsheets and relational databases
• Problem Solving and decision making aptitude
• Conflict resolution of personnel grievances,
• Strong leadership skills.
• Excellent communication skills.
• Analytical skills
• Proactive nature
• Excellent interpersonal skills
• Meticulous attention to details
• Highly organized
• Good people skills