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Position Title:
PROCUREMENT AND CONTRACTS ADMINISTRATOR/WARM BASE
Position Number:
043
Project Worksite:
Central Office/AMD (1 position)
Deadline for submission: Friday, October 13, 2023, at 5:00pm Liberia Tim
About PREVAIL:
PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health.
Summary of Position:
Oversees and manages the in-country PREVAIL-related contracting and procurement activities under the guidance and direction of the TMG Country Coordinator. The successful candidate will implement operational and business processes within the Contracts & Procurement Department; contribute to efforts to develop and improve department operations through use of efficient and effective integrated processes; implement common management platforms to leverage organization resources; and serve as the in-country PREVAIL department liaison with the PREVAIL in-country and headquarters leadership teams. The position must be conversant with USG Procurement regulations and must have the requisite experience in implementing and maintaining
Description of Responsibilities:
 Enter data into Contracts & Procurement information systems to enable timely and accurate reporting on contracts, subcontracts and vendor agreements.
 Produce ad hoc management reports on key PREVAIL-related program activities related to subcontractor/vendor agreements.
 Uploads and maintains content on the shared workspaces.
 Prepares, reviews, and submits for approval subawards and select procurement actions following established procedures and thresholds.
 Prepares, reviews, and issues modifications to subcontractors or vendors providing services to the PREVAIL program.
 Works in partnership with operations staff to monitor compliance with flow-down provisions contained in vendor agreements.
 Participates with department management on design/use of IT tools (e.g., department website, shared workspaces and others as identified).
 Critical thinking and strong analytical skills applied to successful completion of tasks.
 Increasingly effective/persuasive oral communication and business/technical writing skills.
 Demonstrable growth in technical expertise on regulatory matters, contract management systems, processes and computer software.
 Works on increasingly complex and problems of diverse scope requiring critical analysis and comprehensive evaluation of critical factors.
 Works closely with HQ department staff to collaborate / escalate issues as appropriate for timely resolution.
 Other duties as assigned. Partnership for Research on Vaccines and Infectious Diseases in Liberia (PREVAIL) Liberia – U.S. Joint Clinical Research Partnership The Mitchell Group, Inc. (TMG)
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Skills:
 Working knowledge of Liberian laws, rules and regulations related to the acquisition of products and services for use on the PREVAIL program.
 Applies knowledge of operational and administrative policies and procedures. Strong critical thinking and analytical skills applied for problem solving.
 Strong oral communication and business writing skills; effective interpersonal skills.
 Demonstrates proficiency in use of department management information systems, tools, processes and associated computer software.
 Demonstrates commitment to accomplishing high quality deliverables on schedule.
 Ability to plan, coordinate and supervise diverse administrative and/or operational support services.
 Ability to adapt to work environments in diverse cultural settings.
 Exercises judgment within defined procedures and practices to determine appropriate action and identify gaps.
 Escalates issues and navigates obstacles to deliver work products in a timely manner. Demonstrates ability to differentiate between situations which can be handled independently and those which require escalation.
 Demonstrates analytical thinking and considers impact of actions.
 Identifies potential process efficiencies and improvements.
 Gathers, reviews, and analyzes information of various factors to implement corrective actions.
 Completes tasks and addresses problems in accordance with priorities, policies, commitments, and departmental goals.
 Decisions or actions may affect or impact the ability to achieve results and delay departmental timelines.
Leadership Competencies:
 Commitment to the Organization, its Mission and Values
 Cultural Sensitivity / Valuing Diversity
 Building and Managing Relationships / Encourages Collaboration
 Performance Management / Promotes Staff Accountability
 Conflict Management / Coaching and Mentoring
 Results Orientation / Commitment to Excellence
 Knowledge Sharing / Continuous Learning
Qualifications:
 Education: Bachelor’s Degree in Business Administration, Legal Studies or related field.
 Preferred Job-related Experience: Typically requires four (4) years’ experience with concepts, practices and procedures of contract/operations and documentation management. Requires at least two (2) years in a contracting or related position. Demonstrated experience with organizational and project management procedures. Proficiency in Microsoft Office software and SharePoint, general acclimation towards information systems, and Internet capabilities. Must be able to read, write and speak fluent English.
 Additional Eligibility Qualifications: Prior experience with International development, healthcare, or consulting industry preferred. Prior work experience in planning and implementing administrative management processes.
Application Instructions:
Click the apply button below