PSI/Liberia VACANCY ANNOUNCEMENT –PROCUREMENT ASSISTANT Page 1
VACANCY ANNOUNCEMENT 07-19
RE-ADVERTISED
TITLE : PROCUREMENT ASSISTANT
DEPARTMENT : OPERATIONS DEPARTMENT
REPORTS TO
OPENING DATE
CLOSING DATE
: PROCUREMENT MANAGER
: OCTOBER 7, 2019
: OCTOBER 12, 2019
SUPERVISES : NONE
DUTY STATION
START DATE
: MONROVIA, LIBERIA
: TBD
Population Services International (PSI) is the world’s leading non-profit social marketing
organization, operating in more than 60 developing countries. PSI creates demand for essential
health products and services by using private sector marketing techniques and innovative
communications campaigns. On the supply side, PSI works with the commercial sector to increase
the availability of these products and services at prices that are affordable to low-income
populations. With a bottom-line orientation that is rare among non-profits, PSI markets products and
services for family planning, maternal and child health, and the prevention of AIDS, malaria and other
diseases.
PSI/Liberia implements social marketing and behaviour change communications programs across
Liberia, working with a growing donor portfolio, including the Global Fund, USAID, and UN agencies.
PSI has a long-term commitment to the people of Liberia and to maximizing its impact through
advocacy, networking, and collaboration with other organizations. PSI/Liberia’s activities are
consistent with and complementary to those of the government of Liberia.
SUMMARY OF POSITION:
The Procurement Assistant supports the Procurement Manager to ensure that procurements and
other related tasks ensuring implementation of and adherence to local Procurement policy &
procedures that are in line with PSI Global policies and best practices. A critical function of this role
is to ensure that procurement requests are attended to and the same are delivered to the vendors
in time. The Procurement Assistant will support the Procurement Manager in the purchase of the
highest quality merchandise at the best value for money, in correct amounts, in a fair and
transparent way, and in accordance with technical specifications and donor rules and guidelines.
S/he will support improvement of the procurement and admin functions of the platform by ensuring
PSI/Liberia VACANCY ANNOUNCEMENT –PROCUREMENT ASSISTANT Page 2
that all relevant policies and procedures are implemented, and by increasing the capacity of all staff
with respect to policy and procedural compliance. The successful candidate will conduct all business
with the highest degree of integrity, transparency and professional ethics in accordance with
organizational policy.
REPORTING STRUCTURE
The Procurement Assistant will report directly to the Procurement Manager.
DUTIES & RESPONSIBILITIES:
The scope of the assignment is to organize procurement process for PSI focusing on the
following:
• Assist the Procurement Manger to organize procurement process including preparation of
solicitation documents, solicitation of bids in full compliance with PSI Global rules and
regulations and proper functioning of a client- oriented procurement management system
• Develop and Maintain rosters of suppliers.
• Prepare and maintain necessary procurement tracking databases of preferred vendors;
• Ensure that the quotes are reasonable and reflect the best value for money;
• Support Procurement Manager to develop a procurement planning process for all of PSI
programs to improve efficiencies including assisting Program Manager to update the
procurement tracker tool;
• As and when requested review quotations according to the technical specifications and
evaluation criteria specified within the RFP/RFQ, in accordance with PSI/Liberia procedures,
policies and authority matrix. Ensure that vendor business registrations, tax clearance,
accounting string and BI are up to date and attached.
• Assist Procurement Manager to update QBE so that all relevant documents are uploaded in
time and deliver the role assigned for QBE.
• Liaise with the procurement committee to seek/obtain approval for procurements where
applicable;
• Raise and help to resolve procurement related issues proactively, including following up with
various unit heads to ensure that procurement process is on track.
• Assist Procurement Manager for import & export of goods and services (IMPEX); Assist in
routine administration activity of the office; and Any other duties as assigned from time to
time.
Outputs/Deliverables
• An efficient and effective procurement system
• Completed procurement of goods and services as per procurement Plan/PSI Liberia office
• Updated roster of suppliers
• Database on supplier evaluation post-contract completion
PSI/Liberia VACANCY ANNOUNCEMENT –PROCUREMENT ASSISTANT Page 3
• Proper filling and document management system
• Established structures and capacity for multiple procurements
• Timely procurement reports to senior management
SKILLS AND EXPERIENCE:
• Experience in procurement and administration.
• Strong skills in troubleshooting and problem-resolution/solving skills. Good timemanagement skills and able to prioritize projects Strong oral, written and computer skills.
• Willingness to travel within Liberia outside Montserrado Country
QUALIFICATIONS:
• University Degree or Diploma in Business or Public Administration. Specialized training in
procurement would be an added advantage.
• Associate degree in Procurement, Supply Chain Management, Business Management or
Administration or a relevant field experience.
• Minimum of 2 years of experience in procurement, including purchasing and logistics planning;
• Ability to perform broad range of specialized activities related to contract, asset and
procurement management.
• Excellent communication skills.
PSI/Liberia is an Equal Opportunity Employer and encourages applications from qualified
individuals regardless of race, religion, national origin, sexual orientation, or disability.
Hard Copies will not be considered. APPLY by e-mailing a resume, cover letter, names and
contact numbers and e-mail address (if available of not less than (3) professional references and
all relevant documentation(s) to jobs@psiliberia.org or apply through the system below