IFAD-Project Implementation Unit
Program Management Unit (PMU)
Ministry of Agriculture Annex
University of Liberia Campus, Fendell
Post Title: Procurement Assistant(1)
Reports to: Procurement Officer, IFAD-PIU Projects
Programme Management Unit (PMU),
Ministry of Agriculture
Primary Location: Monrovia
Start Date: December 1, 2019
Contract Period: One (1) year renewable
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Key results expected / major functional activities include:
Specifically, the Procurement Assistant will:
• Assist in the preparation of the Annual Procurement Plan for the project;
• Ensure a regular update of the procurement plan;
• Assist in the preparation of Standard bidding documents and related advertisement;
• Draft all request for quotation for procurement activities within the shopping thresholds;
• Draft purchase orders and peruse related supporting documentation in ensuring that procurement files are complete;
• Ensure all procurement related documentations and records are properly and completely file for ease of reference;
• Assist the procurement officer to organize bid opening, evaluation and section process;
• Take notes and prepare minutes during pre-bid conference and bid opening ceremony;
• Assist in the preparation of procurement contracts for signature;
• Assist in the preparation of periodic report on the status of procurement for the project;
• Assist in the coordination for local procurement (when necessary) at the field level;
• Maintain accurate and complete file for all No Objection requested and obtained from IFAD;
• Carry out any other activities that are assigned by the direct supervisor and/or Project Coordinator.
Competencies
• Strategic thinking and organizational development: Personal influence.
• Learning, sharing knowledge and innovating: Challenges, innovates and contributes to a learning culture.
• Focusing on clients: Contribute to a client-focused culture.
• Managing time, resources and information: Coordinates wider use of time, information and/or resources.
• Team Work: Fosters a cohesive team environment; able to foster and build team spirit, focus and engagement at
all levels.

• Communicating and negotiating: Acquires and uses a wide range of communication styles and skills.
• Building relationships and partnerships: Builds and maintains strategic partnerships internally and externally.
Technical/Functional competencies
• Effective Negotiator and Communicator with proven ability to build and nurture contacts among mainstream
media. Ability to work effectively with others to meet mutual goals; build networks, listen and communicate
effectively to engage others.
• Innovative Performer able to generate innovative solutions, assess risk, make decisions and accept consequences.
• Planner/organizer able to meet tight deadlines in a high-pressure and high-energy environment; flexible and able
to multi-task.
• Strong analytical skills.
Qualification and experience:
• Bachelor degree in, Economics, Management, Social Science, Logistics and Supply Chain Management, Finance,
Mathematics, or Statistics.
• Minimum of 3 years working experience in procurement within Government and/or donor-funded projects.
• Computer Literate with in depth knowledge Microsoft excel, experience in the use of procurement software is an added
advantage

All Interested and qualified applicants should address their applications including letter of interest along with Curriculum
Vitae and copies of relevant Diplomas/Certificate to the below address via email: Kindly indicate in the email subject,
the Title of the position you are applying for.
Recruitment Team
IFAD Projects PIU
Programme Management Unit Ministry of Agriculture Email: ifadrecruit@moa.gov.lr or apply through the system below
Deadline for submission of Applications: October 31, 2019 at 5PM GMT
QUALIFIED WOMEN ARE ENCOURAGED TO APPLY