Deadline for submission: Friday, November 14, 2025, at 5:00 pm Liberia Time

About PREVAIL:

PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health.

Summary of Position:

Under the guidance and supervision of the Procurement & Contracts Administrator, the Procurement Clerk will support all contracting and procurement functions for PREVAIL. S/he will support a variety of activities within the department, including but not limited to supporting the execution of vendor agreements, administrative tasks, including filing, scanning, and conducting background checks on proposed vendors, and updating trackers. The Procurement Clerk is responsible for adhering to key templates and the development and implementation of functional projects focused on improving the effectiveness or efficiency of processes. S/he may also play a role in process improvement efforts related to standardization/streamlining of operations and enhancing the values of the company. S/he should also possess some level of software/systems expertise that can be applied for the benefit of the department/organization.

Description of Responsibilities:

• With guidance and support from the Procurement & Contracts Administrator, the Procurement Clerk is responsible for scanning and filing all Contracts & Procurement-related documents in TMG’s project storage folders.
• Keep track of all incoming Purchase Requisitions in the Purchase Requisition tracker, and keep the Purchase Requisition tracker updated regularly.
• Monitor the status of all Purchase Requisitions and engage with relevant staff to ensure the Purchase Requisitions are processed on time.
• Conduct security searches on all vendors.
• Gather invoices from respective vendors for onward submission to the Procurement & Contracts Administrator (PCA)
• Enter prices in the Quotation & Matrix for Procurement & Contracts Administrator (PCA) analysis.
• Serve as focal person for all Contracts & Procurement-related documents coming from the sites, keeping a record of all documents received.
• Ensure physical documents received from the sites are sorted and delivered to the PCA for action.
• Perform any other duty as may be assigned.

Skills:

• Ability to handle oral and written communications independently.
• Demonstrates ability to assume sole and independent responsibility for various assigned projects.
• Works on assignments that are typical for a Contracts & Procurement administrative office setting.
• Comfortable working in Microsoft software, including Word, Excel, and Outlook
• Strong organizational skills
• Escalates issues and navigates obstacles to deliver work promptly.
• May work on special and ad-hoc projects, if needed.
• Can recognize and suggest an improvement for situations that deviate from accepted practice; seeks managerial advice before taking an action.

Qualifications

Certificate or Diploma in a related field, or a combination of working experience.

Must have at least an Associate degree in a business-related field.

Preferred Job-related Experience: minimum of one (1) to two (2) years of experience in providing administrative, clerical, and/or Procurement support within a non-governmental institution.

Additional requirements: Effectively communicates in English, both verbally and in writing. Good working skills in MS Office Suite (Word, Outlook, Excel, PowerPoint). Comfortable working with cloud-based files, scanning huge quantities of documents, and performing administrative tasks. Proven background in technology software skills is preferred.

Application Instructions:

To apply, please download and complete an application form from TMG’s websiteLiberia PREVAIL Job Application Form – The Mitchell Group (the-mitchellgroup.com)and return completed application form with Resume/CV per below:

For all applicants, a completed application form and CV/Resume must be sent tojobs@prevailcr.org

This job description is not designed to cover or contain a comprehensive listing of tasks, duties, or responsibilities required by the employee. Duties, responsibilities, and activities may change, or new ones may be assigned with or without notice. The position is anticipated to be effective on or about December 1, 2025.

TMG is an Equal Opportunity Employer, and vacancies listed in the job announcement are open to employees currently working under the incumbent PREVAIL subcontract.