Position Title:
PROCUREMENT CLERK/WARM BASE
Position Number:
000
Project Worksite:
Central Office/AMD – (1 position)
Deadline for submission: Friday, October 13, 2023, at 5:00pm Liberia Time
About PREVAIL:
PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health
Summary of Position:
Under the guidance and supervision of the Procurement & Contracts Administrator, the Procurement Clerk will support all contracting and procurement functions for PREVAIL. S/he will support a variety of activities within the department including but not limited to supporting the execution of vendor agreements, administrative tasks including filing, scanning, and conducting background checks on proposed vendors, and updating trackers. The Procurement Clerk is responsible for adhering to key templates and the development and implementation of functional projects focused on improving the effectiveness or efficiency of processes. S/he may also play a role in process improvement efforts related to standardization/streamlining of operations and enhancing the values of the company. S/he should also possess some level of software/systems expertise that can be applied for the benefit of the department/organization.
Description of Responsibilities:
 With support from the Procurement & Contracts Administrator, the Procurement Clerk is responsible for scanning and filing all Contracts & Procurement-related documents in TMG’s project storage folders.
 Keep track of all incoming Purchase Requisitions in the Purchase Requisition tracker
 Conduct security searches on vendors
 Receive invoices from assigned staff for onward submission to the Procurement & Contracts Administrator (PCA)
 Enter prices in the Quotation & Matrix for Procurement & Contracts Administrator (PCA) analysis.
 Serve as focal person for all Contracts & Procurement related documents coming from the sites, keeping a record of all documents received. Ensure physical documents received from the sites are sorted and delivered to the PCA for action.
 Perform any other duty as may be assigned.
Skills:
 Ability to handle oral and written communications independently.
 Demonstrates ability to assume sole and independent responsibility for various assigned projects.
 Works on assignments that are typical for a Contracts & Procurement administrative office setting.
 Comfortable working in Microsoft software, including Word, Excel and Outlook
 Strong organizational skills
 Escalates issues and navigates obstacles to deliver work in a timely manner.
 May work on special and ad-hoc projects, if needed. Partnership for Research on Vaccines and Infectious Diseases in Liberia (PREVAIL) Liberia – U.S. Joint Clinical Research Partnership The Mitchell Group, Inc. (TMG)

 Has the ability to recognize and suggest an improvement for situations that deviate from accepted practice; seeks managerial advice prior to taking an action.
Qualifications
 Certificate or Diploma in a related field or a combination of working experience.
 Must have at least an Associate degree in a business-related field.
 Preferred Job-related Experience: minimum of one (1) to two (2) years of experience in providing administrative clerical and/or Procurement support within a non-governmental institution.
 Additional requirements: Effectively communicates in English, both verbally and in writing. Good working skills in MS Office Suite (Word, Outlook, Excel, PowerPoint). Comfortable working with cloud-based files, scanning huge quantities of documents, and administrative tasks. Proven background in technology software skills is preferred.
Application Instructions:
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