Procurement and Contract Officer (M/W)

Published on : 2026/06/11

Mission description

RESPONSIBILITIES AND SCOPE OF ACTION

Plan and optimize procurement procedures.Select and implement procurement and grant award procedures in accordance with Expertise France’s regulations on public procurement and grants.
Draft amending documents during execution (amendments, termination, rejection of services/deliverables, etc.).
Contribute to Support Services activities (reporting, advice, support).
Participate, when required, in workshops launched by projects and/or the Legal Affairs Department.
Implement procurement processes:

• Receive and process purchase requests from projects within the office’s portfolio.
• Carry out purchases in compliance with the validation rules and procedures established by Expertise France and donors.
• Participate in procurement – establishment of framework agreements for certain goods and services.
• Prepare tender files and upload to the e-procurement platform.
• Participate in the development of administrative and technical specifications in coordination with requesters.
• Define selection criteria in consultation with requesters.*
• Analyze offers together with the requesters.
• Negotiate offers in compliance with regulations.
• In coordination with the Support Functions Manager, ensure the drafting of various contracts and/or purchase orders for goods, services and works.
• Archive all procurement and contractual supporting documents online and offline.

Ensure execution monitoring and contractual compliance :

• Manage and monitor supplier relationship and communication.
• Receive and manage invoices in coordination with the Accounting & Treasury Officer.
• Ensure that the format and information of quotations and invoices are compliant.
• Manage verification operations, receipt of supplies or deliverables, submission of narrative and/or financial reports (etc.).
• Monitor price revisions.
• Draft amendments if necessary.

Participate in the development, monitoring and updating of procurement plans with the project management unit.
Conduct market monitoring of national and international suppliers (actors, products, prices, etc.).
Propose procurement strategies to requesters.
Identify cross-cutting and recurring procurement needs
Ensure the implementation of administrative procedures related to project procurement.

Project or context description

OVERALL OBJECTIVE

Under the supervision of the Support Functions Manager, the Procurement and Contract Officer ensures the compliant and efficient execution of all procurement and contract activities for the shared office and its projects, in line with Expertise France’s internal rules and donor regulations, while coordinating closely with headquarters legal services.

Required profile

REQUIRED QUALIFICATIONS

Education:

At least a bachelor’s degree in law, procurement and supply chain, business administration, public administration or a related field.

Experience:

At least 5 years of relevant experience in an NGO, international organization, or on development/humanitarian programs.
Proven experience in operational procurement, all types combined: supplies, services and works (grant management is an asset).
Proven experience in applying procurement levers (price negotiation, SWOT analysis of product families, supplier base, sourcing, etc.).

Specific experience:

Very good experience in procurement and contract management for development projects.
Experience in developing and implementing procurement plans and strategies.
Knowledge of EU procurement rules and procedures.
Experience in drafting and managing framework agreements, contracts, and amendments.
Proven experience in sourcing, supplier evaluation, and negotiation.
Familiarity with public procurement regulations and grant award procedures (asset).
Experience in monitoring contract execution and supplier performance.
Experience with multi-year and/or multi-country projects (asset).
Experience with EU-funded projects (asset).

TECHNICAL AND SOFT SKILLS

Mastery of donor procurement rules and procedures (EU, AFD, World Bank, etc.) for public procurement and grant award.
Knowledge of contract law, framework agreements, amendments, and risk management in procurement.
Expertise in sourcing, supplier evaluation, price negotiation, and performance monitoring.
Very good command of procurement software and e-procurement platforms (knowledge of ATLAS or similar ERP is an asset).
Strong analytical skills for bid analysis, supplier market assessment, and cost optimization.
Ability to work with minimal supervision and take initiative.
Problem-solving and corrective action skills in contract execution.
Organizational rigor and ability to manage multiple procurement streams simultaneously.
Good oral and written communication skills in English (French is an asset).
Ability to coach and build capacity of partner teams on procurement procedures.
Team player with strong interpersonal and negotiation skills.
Discipline, respect, diplomacy, and impartiality.

Additional information

SPECIAL CONDITIONS

Based in Monrovia, with possible travel within Liberia.

National fixed-term contract.

Salary according to Expertise France national salary scale.

Start date: 2026, September 1st

Deadline for application : 2026/07/10 23:55

Please apply share your CV, cover letter and references through this link : https://expertise-france.gestmax.fr/cv/upload/vacancy/15628/lang/en_US