Procurement Intern

Position Description

Location: Monrovia Office

Position Status: Vacant

Salary Level: N/A

Current Team Member: N/A

About BRAC Liberia

BRAC is a global leader in developing and implementing cost-effective, evidence-based programs to empower the most marginalized in extremely poor, conflict-affected, and post-conflict states. Founded in Bangladesh in 1972, BRAC now works in more than 20 countries in Asia and Africa and takes a holistic approach to alleviating poverty, running programs in education, healthcare, microfinance, women and girls’ empowerment, agriculture and food security, and human and legal rights. Together, the initiative will result in systemic change that creates a positive and measurable impact for 1.2 million adolescent girls and young women, 1.9 million households, and 9.5 million people in 7 countries in Africa by 2027.

In 2022, the MasterCard Foundation in partnership with BRAC International (BI) will be announcing an initiative that will create a positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which has been further amplified by the global pandemic. Through this partnership, scalable economic development approaches will be delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

BRAC International will implement an integrated and holistic model to address the various life cycles of a young woman living in poverty, ensuring she can transition safely from adolescence to adulthood. She will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency and build a fulfilling and productive livelihood. In preparation for the launch of the program, BRAC International is seeking applications from competent, dynamic, and self-motivated individuals to fill the following position.

Essential Job Responsibilities

The specific duties and responsibilities of the Procurement Internship position include, but are not limited to, the following:

∙ Assist in Documentation and Record Keeping: Help maintain procurement files, contracts, purchase orders, and vendor records to ensure data accuracy and quick accessibility.

∙ Vendor Coordination and Communication: Follow up with vendors on quotations, order confirmations, and delivery schedules under supervision.

∙ Data Entry and Prepare Basic Procurement Reports: Compile data and assist in generating reports on open orders, pending requisitions, and order status to aid the team’s planning.

∙ Assist in Tender Processes: Support the team in the initial stages of tender processing, such as preparing tender documents, organizing bid documents, and scheduling meetings with bidders.

∙ Market Research and Price Analysis: Conduct basic market research and price analysis to compare supplier rates and compile information on available vendors and goods.

∙ Coordinate Internal Communications: Help communicate with internal departments regarding requisition statuses, delivery timelines, and any needed clarifications. ∙ Additional Support for Ad-Hoc Tasks: Provide support on any ad-hoc procurement or administrative tasks as needed.

Accountability to Beneficiaries

∙ BRAC team members are expected to support all efforts toward accountability, specifically

to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field projects.

∙ Team members are expected to conduct themselves professionally and respect local laws, customs, and BRAC’s policies, procedures, and values always and in all in-country venues.

Supervisory Responsibility

None.

Accountability

Reports Directly To: Procurement Officer

Works Directly with All BRAC Liberia Team (Monrovia)

. Knowledge and Experience

∙ A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but is not a requirement,

∙ 1 year (with bachelor’s degree) of relevant progressively responsible administrative experience is required at a national and international level.

∙ High-level experience with MS Office applications

∙ Excellent organizational and time-management skills

BRAC is committed to safeguarding children, young people, and vulnerable adults, and expects all employees and volunteers to share this commitment. Therefore, our hiring process includes extensive background checks and criminal records disclosure. BRAC is an equal opportunities employer. All qualified and interested applicants can submit a cover letter with their CVs with

three referees, one of which should be your current or most recent employer/line manager, along with a copy of your educational qualification. Applications should be submitted by email to: bracrecruitement@gmail.com , with the position title on the subject line. DEADLINE: November 8, 2024

PLEASE NOTE THAT ONLY SHORT-LISTED APPLICANTS WILL BE CONTACTED Preference will be given to qualified female candidates!