Activity Overview

The Liberia Foundational Skills Activity (LFSA) is a United States Agency for International Development (USAID) funded program implemented by Chemonics International in Liberia. The project will work to increase the percentage of Liberian children accessing primary school and meeting government of Liberia learning standards.

Principal Duties and Responsibilities

The Procurement and Logistics Assistant will support the LFSA project in the implementation of activities in accordance with USAID and Chemonics rules and procedures. He/She will directly support the Procurement and Logistics department with all tasks.
As the Procurement and Logistics Assistant for the Liberia Foundational Skills Activity, the employee is responsible for the following principal duties and responsibilities:
• Respond in a timely manner to procurement requests from program staff
• Assist in the preparation of solicitations and requests for proposals/quotations to obtain bids or work directly with local vendors to obtain quotations and initiate procurements
• Supporting the drafting of subawards and purchase orders
• Ensure that procurement activities are carried out in accordance with US government regulations
• Coordinate bid evaluation and prepare summary reports for review and approval
• Monitor subawards and purchase orders issued to vendors and follow-up as necessary to ensure compliance with terms and conditions
• Assist with the preparation of requests for approvals and/or waivers
• Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file
• Maintain the project’s inventory and tracking system
• Assist in developing and maintaining procurement-related documentation
• Provide procurement status reports and inventory summaries as requested
• Assist in logistical support for office activities, both technical and administrative, functions as needed
• Coordinate fleet, trips, and drivers;
• Contribute to the maintenance vehicles records such as log sheets, registration, insurance, fuel, and maintenance vouchers;
• Support the day-to-day field tasks in areas relating to administrative needs of the office and the programs transportation plan;
• Any other task assigned by the supervisor.

Qualifications

• Bachelors degree in public administration, business administration, procurement, management or similar field is preferred
• Experience in procurement and inventory management or relevant field required.
• Experience working with donor-funded projects preferred, in particular USAID funded programs preferred
• Knowledge and understanding of USAID regulations, including U.S. government regulations for procurement and compliance preferred
• Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision on work progress, and make significant contribution to end results
• Demonstrated ability to communicate clearly and concisely both orally and in writing in English, and deliver presentations, training, and facilitate meetings effectively
• Demonstrated experience with Microsoft Office Suite in particular: Word, Excel, and Power Point
• Excellent interpersonal and communications skills
• Demonstrated leadership, versatility, and integrity.
• Ability to speak and write fluently in English.

Level of Effort and Location

This long-term position will be based out of Monrovia, Montserrado County, Liberia.

Supervision and Reporting

The Procurement and Logistics Assistant will report to and be supervised by the LFSA Procurement and Logistics Specialist.

Application Instructions

Please complete this form (https://app.smartsheet.com/b/form/67955cefe60846e99854c43fa5f26fb9) no later than June 14, 2024, No telephone inquiries, please. Chemonics will contact finalists.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

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