BRAC is the world’s largest, leading development organization dedicated to poverty alleviation
and empowerment of the poor. Initiated in Bangladesh in 1972, BRAC now operates in 11
countries across Asia, Africa and the Americas. To counter poverty and promote social
empowerment, BRAC strategically integrates development programs in microfinance, agriculture,
health, education, human rights and legal aid, community empowerment and more.
BRAC Liberia launched in 2008 with programs in Microfinance, Small Enterprise Development,
Agriculture, Food Security & Livestock, Health, Empowerment and Livelihood for Adolescents,
Ultra Poor Gradation Program now impacting the lives of over 560,000 Liberians. BRAC Liberia
is looking for competent, dynamic and self-motivated Liberians to fill the following regular position
Positions N0. Of Vacancies: One (1)
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Job Title : Procurement & Logistics Manager
Tenure : January to Dec 31, 2021
Salary : Negotiable
Reports to : Country Director
Duty Station : County Office
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Main Job/ Responsibilities:
1. BRAC Safeguarding: I commit to implement the BRAC Safeguarding policy and will work to:
a. Establish a safeguarding culture across all level of the Programme by implementing the
safeguarding policy. Act as a key source of support, guidance and expertise on safeguarding for
establishing a safe working environment.
b. Be responsible to ensure team members are appropriately trained, supported and have access to
resources regarding issues that are identified and actioned in accordance with the safeguarding
policy and procedure.
c. Follow the safeguarding reporting procedure in case any reportable incident takes place,
encourage others to do so.
2. Work with program teams and other relevant departments to prepare, review and approve
procurement plans ensuring that the delivery schedule meets program and partners plans
3. Ensure procurement of goods and services in a timely and effective manner. This includes,
monitoring procurement specification, lead time and procurement status
4. Develop and nurture partnership / MOUs with suppliers for the supply of quality goods and
services for program implementation and office services
5. Coordinates the drafting of project specific supply plans and annual logistic plan of the Country
Office in consultation with all stakeholders (department heads, CMT) and report about progress.
Provide feedback and advice on the Procurement Plans of the Programs and other Units in BRAC
Liberia
6. Draft procurement tenders for advertisement following the procurement guidelines, overseas,
open and close tender procedures and perform bid analysis together with the Procurement
Committee
7. Coordinate the supplier prequalification process with the Procurement Committee in line with
guidelines and ensure the supplier list is regularly updated to meet business demands
8. Frequently conduct market analysis to review the process of goods and services and to ensure
BRAC Liberia is continuously getting value for money from the pre-qualified suppliers
9. Manage competing priorities in order to ensure successful delivery of required inputs
10. Coordinate international procurement when necessary and manage the importation and customs
clearance of goods with the support from other relevant department/units
11. Developing supply options and contingency plans that support the organization’s plans
12. Supporting the organization’s needs for a diverse and global competitive supply
13. Prepare monthly and quarterly fuel purchase and consumption reports

LOGISTIC:
1. Provide technical and operational support to the country office and field office, as well
as advice on application of logistics management best practice, system and
procedures. Take initiative in management improvement for the logistics function
2. Assess existing logistics operations systems and advise on corrective measures to be
undertaken
3. Take responsibility for the office fixed asset and stock to ensure that they are kept in
status. The incumbent will also ensure that there is a record for all stock and asset
which should be regularly updated in consultation with the Operations Manual
4. Generate fixed assets on a monthly basis on the technical condition , maintenance
needs, lifetime/expiry (replacement, retirement), usage and returns of all physical
assets including vehicles, (rented) compounds, building and their technical
infrastructure
5. Under close supervision, the incumbent ensures that a country wide vehicle register is
maintained, oversees allocation within the country and monitor vehicle accidents and
ensure timely and accurate preparation of incident reports
6. Design, implement and manage contracts in forwarding, transport and warehousing
where necessary
7. Oversee the review of the vehicle daily/weekly/monthly logbook, trips, monitors,
utilization, and maintenance and fuel consumption. The incumbent reviews monthly
vehicle reports before submission to CMT
8. Participate in field – level planning formulation in areas of logistics. Participate in
program planning and advising on logistics consideration
9. Represent the organization interest at inter-agency logistics activities
10. Manage a local emergency stock pile and goods consolidation point in order to permit
the rapid movement of humanitarian supplies. Design and implement warehouse
management and commodity tracking system
11. Conduct special management reviews and or follow up on audit observations to assist
in the improvement of office procedures and practices related to logistics
Major Challenges:

• Need to prioritize competing demands from the different departments, taking into
consideration the timeliness and importance of certain assigned responsibilities.
• Need to strengthen accountability, planning, management, value for money, adherence to
policies and procedures
• Resolve a wide range of challenges which typically occurs in procurement, logistics and
supplier management including general office support. The post holder should demonstrate
the ability to resolve problems, think strategically while introducing innovation as needed to
meet the demands of a dynamic and sometimes unpredictable operating environment
• Thinking strategically – make decisions based on a range of internal and external factors and
long term impact, consults widely across disciplines
• Delivering results – Analyses objectives, considers options, plans and manages
appropriately; holds self and team accountable for achieving goals
• Dealing with vendors and partners with varied characteristics, behaviors and temperament.
The incumbent is expected to provide satisfactory services to all staff, vendors and partners
on a daily basis, based on the areas of responsibilities above
• Working under pressure and still remain focused on results, very patient and accommodating
as well as forgiving. S/he should be fair and honest to all staff
• This post also processes the business affairs of different vendors and service providers at
the office, who can sometimes be very disruptive. The post holder therefore has to be firm
yet very polite in handling external people at the office
Knowledge, Skills and Capacity
Knowledge
• Knowledge in procurement and logistics for an international organization
• Adept at supervising the procurement and logistics policy of an international
organization
• Experience in budgeting and budget control
• Computer literate ( Word, Excel, Internet and Photoshop)
• Excellent knowledge of the business environment: what goods and services are
available, at what cost and where; which are the credible businesses BRAC can deal
with
Skills
• Excellent Negotiation & communication skills both oral and written
• Demonstrated leadership and planning skills
• Communication skills with different vendors
• Procurement planning skills
• Very good report writing skills
• Strong Supply chain issues and how they link with Project Management
• Ability to work in a multicultural and multidisciplinary environment
• Skills to get value for money for BRAC
• Planning and organizational skills
Behaviours
• Instils customer care attitude in teams and BRAC Partners
• Promotes the development of effective systems and policies
• Promotes innovation and learning
• Clear and effective communication and models BRAC values
• Builds, motivated, proactive, effective and committed teams in all the support areas
• Ambitious, realistic and action oriented
• Receptive, polite and accommodating
• Calm and patient
• Respectful and honest

Education and Experience:
DEGREE
BSc/MA in Procurement & Logistics
or a Professional qualification and or
membership of recognized
purchasing and supplies institution
CONCENTRATION/MAJOR
– Procurement & Logistics
– Supply Chain Management
Application procedure
All qualified and interested applicants can submit a cover letter with their CVs with three
referees, one of which should be your current or most recent employer/line manager, along with
copy of your educational qualifications. Applications should be submitted to the email address
below with position title on the subject line. Recruitment.Liberia@brac.net
Deadline: December 15, 2020
Please note that only short listed applicants will be contacted. Females are strongly encouraged
to apply.
Liberia upholds the principle of Safeguarding. Everybody within the Organization is responsible
for safeguarding employees, participants and community members, everybody should intervene
to stop abuse wherever possible. Everybody should report abuse.