Vacancy Announcement

Position Title: Procurement & Logistics Officer

Reports to: Executive Director

Work schedule: Mondays-Saturdays (48 hours)

Duty Station: Montserrado, with frequent travels to counties of operation

Opening date: October 3, 2022

Closing date: October 10, 2022

Send applications to: info@keeplib.org or keepliberia@gmail.com

Background on KEEP: KEEP is a registered and accredited national Non-profit Organization that works at the grassroots level in 4 counties in Liberia (Grand Gedeh, Gbarpolu, Rivercess & Montserrado) and focuses on providing various support in the education sector, particularly at the primary school level. KEEP also engages in women & girls’ empowerment, economic livelihood, access to justice, promotion of rights in schools, strengthening youth education through computer and reading literacy programmes, child sponsorship and advocacy.

Job Summary:

With supervision of the Executive Director, the Procurement & Logistics Officer has oversight responsibilities of the Procurement & Logistics unit of the organization. This role entails oversight of managing and tracking of KEEP’s assets and various inventories and supplies.

Main Duties And Responsibilities

• Manage the organization’s assets and keeps an up to date database on assets across the various County offices.
• Leads on the procurement of goods and services of the organization, keeping in accordance with internal policies and best practices.
• Provide supervision of the Logistics Assistant and oversight supervision of the chauffeurs.
• Ensure updated tracking of vehicle logs, storeroom reports, and registration/insurance renewals.
• Develop and maintain an updated vendors listing and advice management on cost saving measures.
• Provide monthly procurement reports.
• Conduct annual preferred vendor database assessment and evaluations.
• rack of the procurement budget and promote a long-term procurement cost-cutting mentality.

• review existing contracts with vendors and suppliers to ensure their continued viability
• monitor supplier performance and ensure contractual obligations are met.
• Manage the vehicle and equipment fleet of the organization.
• Perform any other duty as may be required.

Requirements

• High school diploma.
• Must have a certificate in Procurement management from a recognized institution.
• Must have at least 2 years’ working experience in procurement and logistics.
• Good working knowledge of Microsoft Office particularly Word & Excel.
• Must know how to drive a vehicle (standard) and ride a motorcycle.
• Good communication skills. Both written and spoken.
• Ability to multitask and deal with stressful situations and problem solve.
• Ability to work in a fast pace environment and a team setting.
• Available to work at flexible schedule that includes evenings and sometimes weekends and or holidays.