Department: Finance & Operations

Responsible to: Head of Services (HoS)

Location: Tubmanburg, Bomi County

Contract length: One-year renewable

Our vision

That every child receives one daily meal in their place of education and that all those who have more than they need, share with those who lack even the most basic things.

Our mission

To enable people to offer their money, goods, skills, time, or prayer, and through this involvement, provide the most effective help to those suffering the effects of extreme poverty in the world’s poorest communities.

Our values

Confidence in the innate goodness of people – respect the dignity of every human being and family life – good stewardship of resources entrusted to us.

Job purpose

Reporting to the Head of Services, the Procurement Manager (PM) is responsible for managing and coordinating procurement officer(s), lead cost-effective purchasing processes, provide guidance on sourcing and procurement processes, and ensure that agreements are in-place to protect Mary’s Meals (MM). The PM will research, evaluate, and buy products for MM to use in their everyday operations. The PM will be responsible for ensuring all procurement activities are in-line with Mary’s Meals Liberia (MML) procurement and financial policies and will be secretary to the Liberia Internal Procurement Committee ensuring that its mandate is met. The PM will also work closely with the Mary’s Meals International Procurement Manager and contribute to the growth of the global procurement function.

Key activities

• Ensure efficient procurement of goods and services in a transparent and fully accountable manner, ensuring compliance with financial procedures, value for money and justifiable use of funds.
• Coordinate the Liberia Internal Procurement Committee (IPC) and ensure that the basis for all major procurement decisions is documented and transparent.
• Coordinate major tenders, ensuring key internal deadlines are met.
• Develop procurement documentation (e.g. contracts, tender documents, etc.) as and when required, ensuring adherence to their provisions, seeking support where necessary;
• Ensure all procurement is approved in-line with Mary’s Meals policies (e.g. purchase order, contract, service agreements);
• Provide input and recommend improvements to MML Procurement Policy and processes.
• Develop, coordinate, and regularly update annual procurement plans in collaboration with the Procurement Officer, Head of Services, and Mary’s Meals International (MMI).
• Prepare status reports for weekly and monthly procurement plans and provide updates as required.
• Liaise with the key budget holders and other staff to determine their product and service needs.
• Monitor trends and product availability to pay the best price for goods and services without sacrificing quality.
• Nurture relationships with suppliers, and for mid-level procurement, independently negotiate the best prices for goods and services on behalf of MM.
• To work with MMI Procurement Manager and the Liberia HoS to ensure international procurement processes for in-country supplies are followed and regularly reviewed.
• Ensure compliance with professional ethics, statutory regulations, and organizational policies and procedures.
• Identify gaps in supplier base, and Pro-actively research and identify potential new suppliers.
• Prepare and manage a list of prequalified suppliers.
• Research new products and services to meet Mary’s Meals’ goals.
• Perform risk management for supply contracts and agreements.
• Assess total costs of Mary’s Meals purchases.
• Develop and implement strategies for procurement, including robust follow-up on routine procurement activities.
• Develop the capacity of all appropriate staff in sound procurement practices.
• Any other reasonable duties as required from time to time.

Mary’s Meals International team member competencies

All Mary’s Meals International employees approach their role in line with the 7S competency model.

How to apply for this role, please send your CV (maximum 3 pages) with details of three professional references (emails and cell numbers), a cover letter explaining why you are interested in the role: Procurement Manager and a valid up-to-date Police Clearance of good conduct (Liberian nationals) to Jobs.Liberia@marysmeals.org

Closing date: July 8th 2022, at 5pm. Only shortlisted candidates will be communicated to for interview. Your covering letter should make a compelling case for why you feel motivated to work for Mary’s Meals Liberia in this role, as well as giving a concise overview of your most relevant skills and experience and should fill no more than two pages of A4.

While Mary’s Meals Liberia will endeavour to contact all candidates within a reasonable time, this may not always be possible due to limited resources.

Therefore, if you have not heard from us within two weeks of the closing date, you can assume that your application has, on this occasion, been unsuccessful.

Mary’s Meals is a child friendly organisation committed to the protection of children.