JOB OPPORTUNITY

BRAC is the world’s largest, leading development organization dedicated to poverty alleviation and empowerment of the poor. Initiated in Bangladesh in 1972, BRAC now operates in 11 countries across Asia, Africa and the Americas. To counter poverty and promote social empowerment, BRAC strategically integrates development programs in microfinance, agriculture, health, education, human rights and legal aid, community empowerment and more.

BRAC Liberia launched in 2008 with programs in Microfinance, Small Enterprise Development, Agriculture, Livestock and Poultry, Health, Empowerment and Livelihood for Adolescent Girls, Psychosocial and Survival Support now impacting the lives of over 560,000 Liberians. BRAC Liberia is looking for competent, dynamic and self-motivated Liberians to fill the following regular position.

No. of Vacancies: 1

Job Title : Procurement Officer

Staff Category : National

Tenure : 1 year

Salary : Negotiable

Reports to : Head of Procurement & Logistics

Duty Station : Country Office

Safeguarding Job Responsibilities

1. Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve BRAC’s goals on safeguarding.
2. Act as a resource of support and expertise on safeguarding for establishing a safe working environment.
3. Practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
4. Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage other to do so.

Job Summary

The job holder will be responsible for assessing products, services and suppliers and negotiating contracts with preferred vendors. The Procurement Officer is also responsible for ensuring that approved purchases are of a sufficient quality and are cost-efficient.

Key Duties:

• Establishes a preferred vendor database for the Monrovia office and all the county offices.
• Performs procurement functions including soliciting quotations, negotiating prices, after-sale services with vendors, raising purchase orders/contracts, and verifying business registration and tax clearance certificates of vendors/suppliers for validity.
• Generates Basis for Vendor Selection (BVS) and ensure that they are fully approved.
• Ensures that completed purchase orders are forwarded to Finance Team for goods receipt and payment purposes and Logistics Officer for inventory management purposes.
• Ensures that invoices for vendors are submitted to Finance Team for timely payment.
• Assists in the clearance of shipments from customs or any other government body in collaboration with appropriate staff.
• Works with Logistics Officer to ensure that documentation related to donation/hand over of supplies or equipment to facilities supported by BLMCL is properly kept.
• Works with Logistics Officer, Head of Procurement & Logistics and Finance Manager in ensuring that all office equipment is captured in the inventory as soon as such have been delivered to BRAC-Liberia Microfinance Company.
• Provides support to the annual inventory counts as appropriate. • Maintains and updates procurement records and ensure that copies are properly filed. Implements the procurements policies/procedures as outlined in BRAC-Liberia Procurement Manual.
• Monitors open POs and advice on their status.
• Does monthly reports on open POs
• Performs other duty that may be assigned from time to time.
• Safeguarding Responsibilities

○ Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programmer’s goals on safeguarding implementation.

○ Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.

○ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

○ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do the same.

Required Skills / Capacity:

• Good computer Skills preferably MS excel and MS word.
• Strong Communication skills both oral and written.
• Ability to work under pressure and meet deadlines.
• Knowledge of internationally accepted Procurement processes
• Demonstrated Integrity
• Outstanding teamwork spirit and patience
• Problem solving and mathematical skills; good decision-making ability. • Organizational and management skills

Experience & Experience Requirements:

• Degree in Procurement or Administration,
• Experience in procurement, stock, inventory management and Fleet Management
• At least 4 years of experience in Administration and Procurement.

BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share this commitment. Therefore, our hiring process includes extensive background checks and criminal records disclosure. BRAC is an equal opportunities employer.

All qualified and interested applicants can submit a cover letter with their CVs with three referees, one of which should be your current or most recent employer/line manager, along with copy of your educational qualification. Applications should be submitted by email to: recruitment.Liberia@brac.net, with the position title on the subject line.

DEADLINE: August 30, 2024.