Job Title : Procurement Officer
Base Station : Secure Car Rental Thinkers Village Office, Paynesville
Job Type : Full Time
Reports To : The General Manager, Fleet Operations

Company Overview

About Secure Car Rental
Secure Car Rental is a leading transportation company dedicated to providing efficient
and reliable service to our clients. With a commitment to innovation, safety, and
operational excellence, we are looking for a dynamic Vehicle Maintenance Planner to
lead our fleet operations.

We operate in partnership with the Security Expert Guard Agency of Liberia (SEGAL) to
provide vehicles for both patrol and deployment purposes, manage them to meet the
transportation needs of its guard personnel under the ArcelorMittal Liberia (AML)
contract in Grand Bassa, Bong and Nimba Counties where AML carries on open-pit
mining of iron ore from its sites in the Nimba mountains, located near Yekepa and
Tokadeh. In addition, Secure trucks are involved with transporting food supplies,
uniforms and accessories for SEGAL to its areas of operation under the SEGAL/AML
contract for the provision of security services.

Position Overview
Secure is seeking a detail-oriented, thorough, and organized Procurement Officer to
oversee purchases and develop new contracts. In this position, incumbent will play a key
role in procuring high-quality and cost-efficient supplies for our Company. The post
holder will follow procurement procedures, maintain an updated list of inventory and
incoming purchases and supplies, and be responsible for approving purchases.

Description of Main Purpose:
The Procurement Officer will help deliver optimum value for money across Secure by:
• Providing procurement and administrative support to Management

Main Duties and Responsibilities:
The specific objectives for the role are to:
• Provide a strategic, efficient and flexible procurement service which will deliver
optimum value for money, cost savings and best quality of service
• Advise and support Secure staff in procurements and supplier relationships by
helping to drive better procurement practice
• Support Management in procurement activities such as the tender process, grant
requirements, supplier relationships and contract management for goods and
services
• Assist in the development of internal procedures and documentation
• Assist Secure in managing commercial and reputational risks in its relations with
external suppliers
• Assist and coordinate field office purchases and order enquiries
• Ensure purchases are properly approved in terms of Secure’s authority levels and
purchases are raised using the electronic purchase-to-pay system

Key Responsibilities:
• Providing procurement support as directed by Management
• Assisting in and supervising the procurement of goods, services and other
procurement activities as directed by Management
• Administering supplier contracts
• Leading and monitoring supplier relationships
• Assisting in the implementation of supplier contracts
• Assisting in the development of internal procedures and documentation
• Feeding back departmental sourcing requirements to Management to help
identify where aggregated spending might offer better value for money
• Communicating opportunities to achieve better value for money through better
procurement practices
• Communicating improved ways of working
• Estimating and establishing cost parameters and budgets for purchases
• Maintain accurate records of purchases and pricing
• Create and maintain good relationships with vendors/suppliers
• Making professional decisions in a fast-paced environment
• Maintain records of purchases, pricing, and other important data
• Review and analyse all vendors/suppliers, supply, and price options
• Develops plans for purchasing equipment, services and supplies
• Negotiate the best deal for pricing and supply contracts
• Ensure that the products and supplies are of high quality
• Create and maintain inventory of all incoming and current supplies
• Maintain and update list of suppliers and their qualifications, delivery times, and
potential future development
• Working with team members and Management to complete duties as needed
• Performs Any other procurement or buying requirements as requested by
Management

Expectations of Job Holder
• Ensure the policy for equality of opportunities is adhered to and promoted in all
aspects of the post holder’s work
• Ensure effective quality control and continuous improvement in all aspects of the
work and responsibilities attached to the post
• Demonstrate professionalism towards sensitive and confidential information
• Be committed to professional self-development through participation in
• training and continuous professional development
• Undertake such other duties as are commensurate with the grade of the post, as
may be reasonably required at the initial place of work.

Knowledge and Experience

Essential:
• IT competence (Word, Excel, Internet)
• A degree of literacy, numeracy and computer literacy or bachelor’s degree in
business administration, Accounting, or related field preferred
• Experience in a procurement administration role or similar
• Experience of procurement led activities, i.e., sourcing, tender process, supplier
relationships, contract management, etc.
• Experience of tracking and dealing with inquiries and working to deadlines
• Experience of planning, organizing and prioritizing workload
• Ability to analyse problems and strategize for better solutions
• Ability to negotiate, establish, and administer contracts
• Excellent verbal and written communication skills
• Ability to multitask, prioritize, and manage time efficiently
• Accurate and precise attention to detail
• Ability to work well with Management and staff at all levels
• Goal-oriented, organized team player

Desirable:
• Experience in the use of IT business systems and tools
• Experience of overseas procurement processes and understanding SEGAL
procurement procedures
• Experience of managing internal and external relationships
• Experience of providing an internal support service, ideally procurement-related

Interpersonal Skills

Essential:
• Comfortable interacting and developing effective working relationships with
SEGAL staff at all levels, suppliers, other external organizations (clienteles) and all
levels within these groups.
• Comfortable leading supplier relationship meetings and in negotiating
• Flexibility and sensitivity to Secure’s corporate ethics and practices
• Capacity to learn and share learning with others
• Comfortable with change and can learn and adapt from previous experiences
• Capacity to problem solve and offer solutions to meet Secure requirements
• Self-motivated, able to work under pressure, meet deadlines and be resilient
• Ability to recognize and suggest improved ways of working
• Ability to communicate clearly in English, verbally and in writing, face to face and
over the telephone
• Understand the importance of promoting equality and diversity within services
and employment and the ability to challenge behaviour and processes which may
act as a barrier to this

Communication:
• The role has a heavy emphasis on communicating with all members of the
logistics team that undertakes procurement activities and developing strategies
and relationships to deliver procurement improvements within the Procurement
organization.

Liaison
• There will be considerable liaison with the Administrative Manager, other
• departmental staff including Operations across SEGAL, SEGAL suppliers,
contractors and service providers.

Mental Demands
• Judgement and Decision Making
• Ability to analyse and interpret key data and formulate ideas and proposals
• Ability to undertake, justify and stand by difficult decisions

Original Thought and Problem Solving
• Can provide knowledge-based advice on procurement issues within the
department

Concentration
• Periods of concentration will be required when reviewing procurement
requirements and identifying best value options.

Flexibility
• The nature of the role will require flexibility to change priorities in order to meet the
operational needs of a busy, customer facing organization.
.
Working Conditions
• We have a non-smoking working environment

How to apply:
If you have a passion for strategic planning and a background in vehicle maintenance, we
invite you to apply. Please submit your resume and a cover letter detailing your relevant
experience to info@segalsecurityliberia.org or segal_2006@yahoo.com

All Applications are to be submitted via email and addressed to:
The Human Resource Manager
Security Expert Guard Agency of Liberia
10th Street Sinkor, Beachside of Gardiner Avenue
Monrovia, Liberia

Deadline for the submission of applications with accompanied CV, credentials is 10th
October 2025 at 1700 hours.
Unsuitable applications will not be acknowledged.
Late Applications will not be considered