Job Vacancy

Location : Monrovia, 10th St., Sinkor

Report to : Administrative Manager/Procurement Committee Salary : Negotiable

Vacancy # : 1 Position

Opening Date : September 1, 2022 @9:00Am

Responsibilities

➢ Prepare and update the procurement plan in consultation with standards that aligned with SEGAL’Policy for the purchase of Goods and Services.

➢ Provide a strategic, efficient and flexible procurement service which will deliver optimum value for money, cost savings and best quality of service.

➢ Advise and support SEGAL staff in procurements and supplier relationships by helping to drive better procurement practice.

➢ Support the Company in procurement activities such as the tender process, grant requirements, supplier relationships and contract management for goods and services.

➢ Prepare,Review and manage the development of the internal procedures and documentation.

➢ Organize and assist SEGAL in managing commercial and reputational risks in its relations with external suppliers.

➢ Assist and coordinate filed office purchases and order enquiries

➢ Ensure purchases are properly approved in terms of SEGAL’s authority levels and purchases are raised using the electronic purchases-to-pay system

➢ Providing procurement support as directed by the Administrative Manager

➢ Assisting in and supervising the procurement of goods, services and other procurement activities as directed by the Administrative Manager and procurement committee.

➢ Administering supplier contracts

➢ Leading and monitoring supplier relationship ➢ Assisting in the implementation of supplier contracts ➢ Assisting in the development of internal procedures and documentation

➢ Communicating improved working ways and opportunities to achieve better value for money through Proper procurement practices

➢ Estimating and establishing cost parameters and budget for purchases

➢ Maintain accurate recores of purchases and procising

➢ Create and maintain good relationships and vendors/suppliers

➢ Making andMaintain purchases records of pricising, and other important data

➢ Review and analyze all vendors/suppliers, supply, and price options

➢ Develops plans for purchasing equipment, services and supplies

➢ Negotiate the best deal for pricing and supply contracts in line with acquiring high-qualities products.

➢ Ensure,create and maintain inventory of all incoming and current supplies

➢ Maintain and update list of suppliers and their qualifications, delivery times, and potential future development

➢ Working with team members and Administrative manager to complete duties as needed

➢ Performs any other procurement or buying requirements as requested by the work force in the SEGAL interest.

➢ Ensure effective quality control and continuous improvement in all aspects of the work and responsibilities attached to the post.

➢ Demonstrate professionalism towards sensitive and confidential information

➢ Be committed to professional self-development through participation in training and continuous professional development

➢ Undertake such other duties as commensurating with the grade of the post, as may be reasonably required at the initial place of work

➢ IT competence (Word, Excel, Internet)

➢ A degree of literacy, numeracy and computer literacy or Bachelor’s degree in Business Administration, Accounting, or related field preferred

➢ Experience in a procurement administration role or similar

➢ Experience of procurement led activities, i.e., tender process, supplier relationships, contract management, etc.

➢ Experience of tracking and dealing with enquiries and working to deadlines

➢ Experience of planning, organizing and prioritizing workload

➢ Ability to analyze problems and strategize for better solution

➢ Ability to negotiate, establish, and administer contracts

➢ Excellent verbal and written communications skills ➢ Ability to multitask prioritize, and manage time efficiently

➢ Accurate and precise attention to detail

➢ Ability to work well with management and staff at all levels

➢ Goal-oriented, organized team player

➢ Experience of managing internal and external relationships

➢ Comfortable interacting and developing effective working relationships with SEGAL staff at all levels, suppliers, other external organizations (clienteles) and all level within these groups.

➢ Comfortable leading supplier relationship meetings and in negotiating

➢ Flexibility and sensitivity to SEGAL’s corporate ethics and practies

➢ Capacity to learn and share learning with others ➢ Comfortable with change and can learn and adapt form previous experiences

➢ Capacity to problem solve and offer solutions to meet SEGAL requirements

➢ Self-motivated, able to work under pressure, meet deadlines and be resilient

➢ Ability to communicate clearly in English, verbally and in writing, face to face and over the telephone ➢ Understanding the importance of promoting equality and diversity within services and employment and the ability to challenge behavior and processes which may act as a barrier to this.

➢ Ability to analyze and interpret key data and formulate ideas and proposals

➢ Ability to undertake, justify and stand by difficult decisions

Applicants outside of Monrovia may use the following email address to sent in their applications: segalhr515@gmail.com These applications should include the position title: “PROCURMEENT OFFICER” in the subject line. SEGAL is an equal opportuntity employer; therefore FEMALE CANDIDATES ARE strongly

ENCOURAGED TO APPLY.

Applicants should submit salaries histories (Past/Current) within their CVs and attached thereto credential copies. ONLY SHORTLISTED APPLICANTS will be contacted. Applications may be sent through our offices in Buchanan, Grand Bassa County, Yekepa, Nimba County including our Regional offices in the Counties.