Concern Worldwide is an Irish-based non-governmental, international, humanitarian organization, dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern is currently recruiting the below post:
Job Code: 23-026-NH (You must quote this code on your application)
Job Title: Procurement Officer (x1)
Reporting To: Logistics Supervisor
Responsible For: N/A
Contract duration: Fixed-Term
Job Purpose: Fully responsible for the procurement of materials and services.
PROCUREMENT OF PROGRAM REQUIRES MATERIALS AND SERVICES:
Receive approved Supply Requests (SRs) and submit to Logistics Supervisor for technical review and approval before processing; record all SRs received in procurement tracker and update the tracker for all SRs directly managed; send RFQs to suppliers through the official procurement email address; inform the Store Keeper of all stock procurement in advance by providing them with a copy of the PO including all supporting documents to enable them plan storage and capture the prices of the items in the stock report; Ensure all procurement documents are scanned uploaded and filed on the server with sequential numbers for an easy access when required; participate or lead the tender or purchase committee process; liaise with the Store Keeper in receiving materials for quality verification; when an SR is received, check with the Store Keeper if the materials are already available in the store before proceeding with the procurement; support with the identification and establishment of Framework and Service Level Agreements to speed up procurement processing time; submit complete procurement files to the Logistics supervisor/Systems Director for review before proceeding to payment; update weekly work plan every Friday; initiate all tender processes and share related documents with the Logistics Supervisor for review; participant in
market survey and update the materials catalogue on an annual basis; label and arrange hardcopy procurement files on a regular basis; be willing to execute any other duties assign by your immediate supervisor
OTHER LOGISTICS DUTIES WHEN REQUIRED IN THE ABSENCE OF OTHE STAFF
Assist in the fuelling of vehicles & fleet planning in Monrovia; support in vehicle insurance and registration processes; participate in the weekly spot check and the yearly general stock count process
Experience & Qualification:
∙ Bachelor Degree required from any recognized University
∙ Diploma and or certificate in procurement from any recognized institution
∙ Must have demonstrated experience with Microsoft Office Suite in particular Word, Excel;
∙ Proficiency in oral and written English is required;
∙ Must demonstrate a fast, flexible, and efficient way of working and can-do attitude (Team Player)
∙ Minimum 5 years’ experience with INGO, UN Agency, Embassy, etc. serving in the similar position
How to apply:
By email to: firstname.lastname@example.org with the JOB CODE 23-026-NH Procurement Officer clearly in the SUBJECT LINE. By Hand to: HR Department, Concern Worldwide, Building Number-5 Andalucía’s Complex Compound Number-2, Between 6th & 7th Streets Sinkor Beachside, Behind Home City Furniture Store, Monrovia.
JOB CODE 23-026-NH Procurement Officer is clearly indicated on the envelope.
Applications must include the following:
∙ JOB CODE 23-026-NH Procurement Officer
∙ A letter of application stating why you believe you are the best suited for the position.
∙ A copy of your CV (maximum 4 pages) giving active daytime contacts.
∙ Names and addresses of two (2) work-related referees with professional e-mail addresses.
CLOSING DATE FOR APPLICATIONS IS 4:00 pm on Wednesday 6th December 2023.
FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Safeguarding at Concern: Code of Conduct and its Associated Policies
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do
everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.
Concern Worldwide is an equal opportunity employer. We welcome applications from all sections of society. While all applicants will be strictly assessed on their individual merit, qualified women are particularly encouraged to apply.