Position Title: | PROGRAM COORDINATOR / WARM BASE |
Position Number: | 069 |
Project Worksite: | Central Office/AMD (1 position) |
Deadline for submission: Friday, December 22, 2023, at 5:00pm Liberia Time
About PREVAIL:
PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health.
Summary of Position:
The Program Coordinator will be responsible to serve as the portfolio manager for the PREVAIL Operations Planning and Reporting; the PREVAIL Indicators; and the Executive Committee activities. He/she will also provide direct support to the PREVAIL Director. He/she will work closely with the Assistant Director for External Partnerships in the planning and implementation of all activities as mentioned.
Description of Responsibilities:
OPERATIONAL PLAN
Plan annual review and update process
- Assist with preparing the Operational Plan status report and update template for the quarter and load it into Box for reporting and updating
- Notify Working Group Leads and Operation Plan Coordinators about reporting and updating period
- Develop the annual update process schedule and materials
- Review the process schedule and materials with Working Group Leads and Ops Plan Representatives
Conduct strategy review
- Assist in generating ideas on accomplishments, changes in environment, and possible changes to strategy
- Administer survey to WG Leads, Ops Plan Reps, and PSSPC for input on process, accomplishments, changes in environment, and possible changes to strategy
- Prepare summary of accomplishments, changes in environment, and possible changes to strategy for EC
Revise objectives and activities
- Assist in reviewing EC direction and prepare draft revised objectives yearly
- Engage Working Group Leads and Ops Plan Representatives in reviewing objectives and identifying activities yearly
- Assist in preparing yearly draft Operational Plan
Finalize annual Ops Plan
- Distribute draft Operational Plan yearly to Principal Investigators to review and refine activities on their studies
- Review and refine the draft Operational Plan and recommend final to the Director for approval
- Distribute Operational Plan to OMT, WG Leads, Ops Plan Reps, PIs, PSSPC
EXECUTIVE COMMITTEE (EC) OPERATION
Agenda development & distribution
- Assist in facilitating the agenda development for EC quarterly meetings
- Assist in developing and maintaining list of agenda topics
- Assist in coordinating input to and feedback on agenda from PSSPC and OMT
- Coordinate input to and feedback on agenda from EC Chair and Vice Chair
- Collect feedback on agenda from EC members
Pre-meeting and meeting materials coordination and preparation
- Assist in developing and maintaining list of materials to send in advance of meeting and to hand out at meeting
- Assist in preparing quarterly reports of progress against indicators
- Collate pre-meeting materials and meeting handouts
- Distribute pre-meeting materials and meeting handouts to EC members
Participant coordination
- Send calendar invitation for meeting and track responses
- Prepare list of invitees and later participants to attach to agenda
- Ensure that decisions and actions are implemented, monitored, and reported to the EC
- Review final agenda and meeting handouts with EC Chair and Vice Chair
- Identify and arrange meeting room, including audio-visual equipment
CORE INDICATORS
- Maintain the core indicators, research collaboration and contribution trackers
- Assist with gathering updates on all core indicators quarterly
- Communicate and coordinate with focus persons responsible for updating the core indicators
- Prepare the quarterly report to the EC
SUPPORT TO THE PREVAIL DIRECTOR
- Provide clerical support and keep custody of calendar
Skills:
- Good communication and excellent organizational skills
- Ability to maintain a scheduling of all activities in the use of calendar
- Critical Thinking and Problem solving
- Ability to analyze and evaluate problems and challenges to get the tasks done
- Task Management in tracking status of activities
- Technology skills in the use of Microsoft Office, Microsoft Outlook, Box and cloud sharing, etc.
- Project management software skills
- Organization and tracking information
- Excellent writing ability
Qualifications:
- Education: Degree in Business Administration/Management, Project Management, Development Studies, Social Sciences, Public Policy, or other related fields.
- Preferred Job-related Experience: At least four (4) years of relevant experience of development in a governmental, corporate, multilateral or civil society organization in a multi-cultural setting.
- Additional Eligibility Qualifications: Minimum of two (2) years’ experience in managing staff in multiple levels of an organization, both management and individual contributor level staff.
Application Instructions:
Click the apply button below to download the application instructions.