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PROGRAM COORDINATOR / WARM BASE

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full Time
  • Posted:
    2 months ago
  • Category:
    Programme Management
  • Deadline:
    December 22, 2023
Position Title:PROGRAM COORDINATOR / WARM BASE
Position Number:069
Project Worksite:Central Office/AMD (1 position)

 

Deadline for submission: Friday, December 22, 2023, at 5:00pm Liberia Time

 

About PREVAIL:

PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health.

Summary of Position:

The Program Coordinator will be responsible to serve as the portfolio manager for the PREVAIL Operations Planning and Reporting; the PREVAIL Indicators; and the Executive Committee activities. He/she will also provide direct support to the PREVAIL Director. He/she will work closely with the Assistant Director for External Partnerships in the planning and implementation of all activities as mentioned.

 

Description of Responsibilities:

OPERATIONAL PLAN

Plan annual review and update process

  • Assist with preparing the Operational Plan status report and update template for the quarter and load it into Box for reporting and updating
  • Notify Working Group Leads and Operation Plan Coordinators about reporting and updating period
  • Develop the annual update process schedule and materials
  • Review the process schedule and materials with Working Group Leads and Ops Plan Representatives

Conduct strategy review

  • Assist in generating ideas on accomplishments, changes in environment, and possible changes to strategy
  • Administer survey to WG Leads, Ops Plan Reps, and PSSPC for input on process, accomplishments, changes in environment, and possible changes to strategy
  • Prepare summary of accomplishments, changes in environment, and possible changes to strategy for EC

Revise objectives and activities

  • Assist in reviewing EC direction and prepare draft revised objectives yearly
  • Engage Working Group Leads and Ops Plan Representatives in reviewing objectives and identifying activities yearly
  • Assist in preparing yearly draft Operational Plan

Finalize annual Ops Plan

  • Distribute draft Operational Plan yearly to Principal Investigators to review and refine activities on their studies
  • Review and refine the draft Operational Plan and recommend final to the Director for approval
  • Distribute Operational Plan to OMT, WG Leads, Ops Plan Reps, PIs, PSSPC

 

EXECUTIVE COMMITTEE (EC) OPERATION

Agenda development & distribution

  • Assist in facilitating the agenda development for EC quarterly meetings
  • Assist in developing and maintaining list of agenda topics
  • Assist in coordinating input to and feedback on agenda from PSSPC and OMT
  • Coordinate input to and feedback on agenda from EC Chair and Vice Chair
  • Collect feedback on agenda from EC members

Pre-meeting and meeting materials coordination and preparation

  • Assist in developing and maintaining list of materials to send in advance of meeting and to hand out at meeting
  • Assist in preparing quarterly reports of progress against indicators
  • Collate pre-meeting materials and meeting handouts
  • Distribute pre-meeting materials and meeting handouts to EC members

Participant coordination

  • Send calendar invitation for meeting and track responses
  • Prepare list of invitees and later participants to attach to agenda
  • Ensure that decisions and actions are implemented, monitored, and reported to the EC
  • Review final agenda and meeting handouts with EC Chair and Vice Chair
  • Identify and arrange meeting room, including audio-visual equipment

 

CORE INDICATORS

  • Maintain the core indicators, research collaboration and contribution trackers
  • Assist with gathering updates on all core indicators quarterly
  • Communicate and coordinate with focus persons responsible for updating the core indicators
  • Prepare the quarterly report to the EC

 

SUPPORT TO THE PREVAIL DIRECTOR

  • Provide clerical support and keep custody of calendar

 

Skills:

  • Good communication and excellent organizational skills
  • Ability to maintain a scheduling of all activities in the use of calendar
  • Critical Thinking and Problem solving
  • Ability to analyze and evaluate problems and challenges to get the tasks done
  • Task Management in tracking status of activities
  • Technology skills in the use of Microsoft Office, Microsoft Outlook, Box and cloud sharing, etc.
  • Project management software skills
  • Organization and tracking information
  • Excellent writing ability

 

Qualifications:

  • Education: Degree in Business Administration/Management, Project Management, Development Studies, Social Sciences, Public Policy, or other related fields.
  • Preferred Job-related Experience: At least four (4) years of relevant experience of development in a governmental, corporate, multilateral or civil society organization in a multi-cultural setting.
  • Additional Eligibility Qualifications: Minimum of two (2) years’ experience in managing staff in multiple levels of an organization, both management and individual contributor level staff.

Application Instructions:

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