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Position Title: PROGRAM COORDINATOR / WARM BASE
Position Number: 069
Project Worksite: Central Office/AMD (1 position)
Deadline for submission: Friday, October 13, 2023, at 5:00pm Liberia Time
About PREVAIL:
PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research
partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health.
Summary of Position:
The Program Coordinator will be responsible to serve as the portfolio manager for the PREVAIL Operations
Planning and Reporting; the PREVAIL Indicators; and the Executive Committee activities. He/she will also
provide direct support to the PREVAIL Director. He/she will work closely with the Assistant Director for
External Partnerships in the planning and implementation of all activities as mentioned.
Description of Responsibilities:
OPERATIONAL PLAN
Plan annual review and update process
 Assist with preparing the Operational Plan status report and update template for the quarter and load
it into Box for reporting and updating
 Notify Working Group Leads and Operation Plan Coordinators about reporting and updating period
 Develop the annual update process schedule and materials
 Review the process schedule and materials with Working Group Leads and Ops Plan Representatives
Conduct strategy review
 Assist in generating ideas on accomplishments, changes in environment, and possible changes to
strategy
 Administer survey to WG Leads, Ops Plan Reps, and PSSPC for input on process, accomplishments,
changes in environment, and possible changes to strategy
 Prepare summary of accomplishments, changes in environment, and possible changes to strategy for
EC
Revise objectives and activities
 Assist in reviewing EC direction and prepare draft revised objectives yearly
 Engage Working Group Leads and Ops Plan Representatives in reviewing objectives and identifying
activities yearly
 Assist in preparing yearly draft Operational Plan
Finalize annual Ops Plan
 Distribute draft Operational Plan yearly to Principal Investigators to review and refine activities on
their studies
 Review and refine the draft Operational Plan and recommend final to the Director for approval
 Distribute Operational Plan to OMT, WG Leads, Ops Plan Reps, PIs, PSSPC
Partnership for Research on Vaccines and Infectious Diseases in Liberia (PREVAIL)
Liberia – U.S. Joint Clinical Research Partnership
The Mitchell Group, Inc. (TMG)
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EXECUTIVE COMMITTEE (EC) OPERATION
Agenda development & distribution
 Assist in facilitating the agenda development for EC quarterly meetings
 Assist in developing and maintaining list of agenda topics
 Assist in coordinating input to and feedback on agenda from PSSPC and OMT
 Coordinate input to and feedback on agenda from EC Chair and Vice Chair
 Collect feedback on agenda from EC members
Pre-meeting and meeting materials coordination and preparation
 Assist in developing and maintaining list of materials to send in advance of meeting and to hand out
at meeting
 Assist in preparing quarterly reports of progress against indicators
 Collate pre-meeting materials and meeting handouts
 Distribute pre-meeting materials and meeting handouts to EC members
Participant coordination
 Send calendar invitation for meeting and track responses
 Prepare list of invitees and later participants to attach to agenda
 Ensure that decisions and actions are implemented, monitored, and reported to the EC
 Review final agenda and meeting handouts with EC Chair and Vice Chair
 Identify and arrange meeting room, including audio-visual equipment
CORE INDICATORS
 Maintain the core indicators, research collaboration and contribution trackers
 Assist with gathering updates on all core indicators quarterly
 Communicate and coordinate with focus persons responsible for updating the core indicators
 Prepare the quarterly report to the EC
SUPPORT TO THE PREVAIL DIRECTOR
 Provide clerical support and keep custody of calendar
Skills:
 Good communication and excellent organizational skills
 Ability to maintain a scheduling of all activities in the use of calendar
 Critical Thinking and Problem solving
 Ability to analyze and evaluate problems and challenges to get the tasks done
 Task Management in tracking status of activities
 Technology skills in the use of Microsoft Office, Microsoft Outlook, Box and cloud sharing, etc.
 Project management software skills
 Organization and tracking information
 Excellent writing ability
Qualifications:
 Education: Degree in Business Administration/Management, Project Management, Development
Studies, Social Sciences, Public Policy, or other related fields.
 Preferred Job-related Experience: At least four (4) years of relevant experience of development in
a governmental, corporate, multilateral or civil society organization in a multi-cultural setting.
 Additional Eligibility Qualifications: Minimum of two (2) years’ experience in managing staff in
multiple levels of an organization, both management and individual contributor level staff.
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Application Instructions:
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