Job Announcement

Project Assistant

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion, or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.

Catholic Relief Services (CRS) began working in Liberia in 1957, with a permanent Country Program Office opening in 1990, supporting relief and development operations in the country. CRS Liberia has proudly maintained a strong reputation and relationship with partners and the communities we serve in the country by implementing a multi-sector program portfolio. CRS’ relief and development work is accomplished through programs of emergency response, health, agriculture, education, livelihoods, peacebuilding, and WASH.

Job Summary:

The Project Assistant will provide critical administrative, logistical, data management, and operational support to the LWEP Project team. The successful candidate will ensure seamless compliance with CRS standard operating procedures and policies to support timely planning and delivery of all project activities.

Title: Project Assistant

Location: Monrovia

Type of Role: Fixed-Term Contract

Reports to: Project Manager

Roles and Key Responsibilities:

Administrative and project Support

• Maintain comprehensive project activity implementation tracking system.
• Manage the scheduling for key project activities and organize and support meetings, workshops, consultations, field visits, and other engagement events, including preparing agendas, invitations, meeting materials, and minutes.
• Assist in collecting, compiling, and organizing project data and information required for monitoring, reporting, and donor compliance
• Support onboarding and coordination of newly hired project staff, consultants and visitors, including logistical and administrative arrangements.

Logistics

• Support in the development of Travel and Accommodation Requests (TAR) for team members and follow up on approval and hotel arrangements for field level travel.
• Maintain inventory records of LWEP assets, equipment, and supplies, ensuring proper tracking, utilization, and safeguarding.
• Organize and file records of Project related procurement, travel, inventory, and other operational documentation for audit and compliance purposes.
• Coordinate the distribution and movement of project materials, equipment, and supplies to field locations and project sites.
• Provide logistical support during project events and field missions to ensure smooth and efficient implementation of activities.

Payment Request Processing

• Timely Initiate and raise all LWEP payment requests using CRS standard templates
• Review payment requests to ensure completeness, accuracy, and compliance with CRS financial policies
• Attach all supporting documentations to payment requests and submit to finance for processing
• Follow up regularly with Finance and operations to ensure timely processing and disbursement of payments.
• Maintain proper filing systems to support project accountability, compliance, and reporting requirements
• Communicate payment status updates to relevant project team members and stakeholders as needed

Stakeholder Engagement

• Support the development and maintenance of positive working relationships with LWEP consortium partners, the Ministry of Gender and Social Protection and local authorities, community representatives, and other relevant actors.
• Facilitate communication and coordination between project teams and stakeholders to ensure timely sharing of information, feedback, and updates on project activities.
• Maintain stakeholder contact databases and communication records to support effective engagement and follow-up actions with stakeholders.
• Promote effective collaboration and partnerships that contribute to the successful implementation and visibility of the LWEP project.

Basic Qualifications

• High School Diploma or Professional certificate in a relevant field
• Minimum of 2-3 years of relevant experience in project administration, operations, logistics, finance, grants management, or program support, preferably within an NGO, development, or humanitarian organization
• Experience supporting donor-funded projects
• Experience processing payment requests, organizing events, coordinating logistics, and maintaining project documentation.
• Experience working with government institutions, community stakeholders, and implementing partners

Required Languages – English

Travel – This position is based in Monrovia with frequent travel to the project counties of implementation.

Knowledge, Skills and Abilities

• Strong administrative, organizational, and time management skills with the ability to manage multiple tasks and competing priorities.
• Good written and verbal communication skills, including report writing and correspondence management.
• Strong interpersonal skills and ability to work effectively with diverse stakeholders, including government officials, partners, community representatives, and project staff.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and Teams.
• Attention to detail and ability to ensure accuracy in financial, logistical, and administrative documentation.
• Understanding of procurement, logistics, travel coordination, and payment processing procedures.

Preferred Qualifications

• Bachelor’s degree in agriculture, Agribusiness, Rural Development, Development Studies, Environmental Science, Project Management, Business Administration, or a related field preferred
• A minimum of 5 years of relevant experience in project administration, operations, logistics, finance, grants management, or program support, preferably within an NGO, development, or humanitarian organization
• Experience working on livelihoods, agriculture, resilience, climate adaptation, natural resource management, or community development projects.
• Familiarity with donor compliance requirements and project implementation procedures

Supervisory Responsibilities: None

Key Working Relationships:

Internal: Program Director – Agriculture, Livelihoods and Landscapes, LSP Manager, Lead Gender Specialist, Lead Livelihood Specialist, Lead Climate Change Specialist, County Coordinator, Livelihood Officer, M&E Officer, BFM/CE Officer, Operations Officer, Finance Officer.

External: Ministry of Gender and Social Protection, Ministry of Agriculture, Cooperative Development Authority (CDA).The World Bank Group, Implementing Partners, Local Government and Project community leadership

Applications:

If you recognize yourself in this profile, we welcome you to apply directly via the link: LWEP Project Assistant. The application deadline is 21^st August 2026.

We thank all applicants for their interest in this opportunity; however, if you don’t hear from us within two months of the vacancy deadline, kindly note that your application was not successful. Applications will be reviewed and assessed on a rolling basis until the position is filled.

CRS follows an equal opportunity policy and actively encourages diversity, welcoming applications from all, especially women and people living with a disability.

All applications will be treated with the strictest confidence. CRS provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. CRS does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Disclaimer: This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people – especially children and vulnerable adults – to live free from abuse and harm.