The vacancy is open to Internal and External candidates.

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion, or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.

Job Summary:

The position has the primary responsibility to support the implementation of the Sustainable, Targeted, Responsive approach to Optimize Nutrition and Growth (STRONG) project. The Project Assistant will be responsible to support project staff in the development, training, implementation, monitoring, and reporting of nutrition-related interventions under the STRONG project. The PA will support the project officer and National Catholic Health Council (NCHC) field staff in planning project activities. The position holder will be based in Monrovia with travel to project counties.

Roles and Key Responsibilities:

• Facilitate communication with all members of the project team, relevant staff in other departments/teams, and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.
• Provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
• Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).
• Compile data, perform data entry and data verification in relation to project administration processes (e.g. various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors’ welcome packages, etc.).
• Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.
• Support implementation of property management processes, such as property receipt and distribution, property labelling, physical counts, etc.

Basic Qualifications

• Professional Diploma/Certificate or a bachelor’s degree a plus.
• Experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO is a plus.
• Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
• Experience in MS Office packages (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.

Required Languages – English

Travel – Will be based in Monrovia, must be willing to travel to project counties 30%

Knowledge, Skills and Abilities

• Good time management skills with the ability to work on multiple tasks.
• Strong customer service orientation with good communication and interpersonal skills
• Proactive, resourceful, solutions-oriented and results-oriented

Agency REDI Competencies (for all CRS Staff):

Agency competencies clarify expected behaviours and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and are used by each staff member to fulfil his or her responsibilities and achieve the desired results.

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity – Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
• Builds and Maintains Trust – Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually look for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

Supervisory Responsibilities: None

Key Working Relationships:

Internal: Project Manager, Project Officer, MEAL Associate, and Interns

External: Local Implementing Partners, Government partners

Applications:

To apply for this position, please click on the Link to submit an online application by 31^st May 2023.

We thank all applicants for their interest in this opportunity; however, if you didn’t hear from us after two months of the vacancy deadline, kindly note that your application was not shortlisted.

Please note that only those shortlisted for interviews will be contacted.

CRS follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with a disability.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

CRS is an Equal Opportunity Employer