About PREVAIL
PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health
Summary of Position
As the PREVAIL program moves to a sustainability mode, there has been an increase in the volume of different tasks and activities that need to be maintained and organized. There are competing activities that need a point of focus that should be managed by someone who will be responsible for ensuring that they are planned and implemented in an organized and timely manner. This position will be responsible to serve as the portfolio manager for the PREVAIL Operations Planning and Reporting; the PREVAIL Indicators; the Operation Management Team (OMT), and the Executive Committee (EC) activities. He/she will also provide direct support to the PREVAIL Network Director.
He/she will work closely with the Monitoring and Evaluation Coordinator in the planning and implementation of all programmatic activities.
Description of Responsibilities
OPERATIONAL PLAN
Plan annual review and update process
 Assist with preparing the Operational Plan status report and update template for the quarter and load it into SharePoint for reporting and updating.
 Notify Working Group Leads and Operational Plan Coordinators about the reporting and updating period.
 Develop the annual update process schedule and materials.
 Review the process schedule and materials with Working Group Leads and Operational Plan Representatives.
Conduct strategy review
 Assist in generating ideas on accomplishments, changes in the environment, and possible changes to strategy.
 Administer surveys to WG Leads, Operational Plan Reps, and PSSPC for input on the process. accomplishments, changes in the environment, and possible changes to strategy.
 Prepare a summary of accomplishments, changes in environment, and possible changes to strategy for EC.
Revise objectives and activities
 Assist in reviewing EC direction and prepare draft revised objectives yearly.
 Engage Working Group Leads and Ops Plan Representatives in reviewing objectives and identifying activities yearly.
 Assist in preparing yearly draft Operational Plan.
Finalize annual Operational Plan
 Distribute a draft Operational Plan yearly to Principal Investigators to review and refine activities on their studies.
 Review and refine the draft Operational Plan and recommend the final to Network Director for approval.
 Distribute Operational Plan to OMT, WG Leads, Ops Plan Reps, PIs, PSSPC.
EXECUTIVE COMMITTEE (EC) AND THE OPERATION MANAGEMENT TEAM (OMT) OPERATIONS
Agenda development & distribution
 Assist in facilitating the agenda development for EC quarterly and OMT weekly meetings
 Assist in developing and maintaining the list of agenda topics
 Assist in coordinating input to and feedback on agenda from PSSPC and OMT
 Coordinate input to and feedback on agenda from EC Chair and Vice Chair
 Collect feedback on the agenda from EC members
Pre-meeting and meeting materials coordination and preparation
 Assist in developing and maintaining a list of materials to send in advance of the meeting and to hand out at the meeting
 Assist in preparing quarterly reports of progress against indicators
 Collate pre-meeting materials and meeting handouts
 Distribute pre-meeting materials and meeting handouts to EC members
Participant coordination
 Send calendar invitations for meetings and track responses
 Prepare a list of invitees and later participants to attach to the agenda
 Ensure that decisions and actions are implemented, monitored, and reported to the EC/ OMT
 Review final agenda and meeting handouts with the EC Chair and Vice Chair
 Identify and arrange meeting room, including audio-visual equipment
CORE INDICATORS
 Maintain the core indicators, research collaboration and contribution trackers
 Assist with gathering updates on all core indicators quarterly
 Communicate and coordinate with focus persons responsible for updating the core indicators
 Prepare the quarterly report to the EC
SUPPORT TO THE PREVAIL Network Director
 Provide clerical support and keep custody of the calendar.
Skills
 Good communication and excellent organizational skills
 Scheduling of all activities with the use of a calendar
 Critical Thinking and Problem solving
 Analyze and evaluate problems and challenges to get the tasks done
 Task Management in tracking the status of activities
 Technology skills in the use of Microsoft Office, Microsoft Outlook, SharePoint, cloud sharing, etc.
 Project management software skills
 Organization and tracking information
 Excellent writing ability
Qualifications
 Education: Degree in Business Administration/Management, Project Management, Development Studies, Social Sciences, Public Policy, or other related fields.
 Preferred Job-related Experience: At least four (4) years of relevant experience of development in a governmental, corporate, multilateral or civil society organization in a multi-cultural setting.
 Additional Eligibility Qualifications: Minimum of two (2) years’ experience in managing staff in multiple levels of an organization, both management and individual contributor level staff.
Application Instructions
To apply, please download and complete an application form from TMG’s website https://the-mitchellgroup.com/liberia-prevail-job-application-form/ and return the completed application form with your Resume/CV per below:
For all other applicants, completed application form and CV/Resume must be sent to jobs@tmg-liberia.com
All applicants must take note of the email submission instructions in bold and italics above.
This job description is not designed to cover or contain a comprehensive listing of tasks, duties or responsibilities required by the employee. Duties, obligations, and activities may change, or new ones may be assigned with or without notice. The position is anticipated to be filled effective on or about Tuesday, October 1, 2024.