RFP No. LEAD-RFP-24-004.

USAID Local Empowerment for Accountability and Decentralization (LEAD)

REQUEST FOR PROPOSALS (RFP)

No. LEAD-RFP-2024-004

Selection of vendor for Provision of Audio-Visual material and services in Monrovia, Bassa, Bong and Nimba Counties , Liberia

Issue Date: December 4th,2024 (LEAD-RFP-2024-004)

WARNING: Prospective Offerors who have received this document from a source other than the (LEAD, 18th Street Sinkor , Monrovia and LGGAprocurement@dai.com e-mail address), should immediately contact (LGGAprocurementInbox@dai.com) and provide their name and mailing address in order that amendments to the RFP or other communications can be sent directly to them. Any prospective Offeror who fails to register their interest assumes complete responsibility in the event that they do not receive communications prior to the closing date. Any amendments to this solicitation will be issued and posted on the LiberiaHRJobs website “Offerors are encouraged to check this website periodically.”

DAI conducts business under the strictest ethical standards to assure fairness in competition, reasonable prices and successful performance or delivery of quality goods and equipment. DAI does not tolerate corruption, bribery, collusion or conflicts of interest. Any requests for payment or favors by DAI employees should be reported as soon as possible to ethics@dai.com or by visiting www.dai.ethicspoint.com. Further, any attempts by an offeror or subcontractor to offer inducements to a DAI employee to influence a decision will not be tolerated and will be grounds for disqualification, termination and possible debarment. See provision No. 9 for more details.

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RFP No. LEAD-RFP-24-004.

Request for Proposals – Provision of Audio-Visual material and services in Monrovia , Bassa, Bong and Nimba Counties , Liberia

LEAD is seeking Proposals from qualified vendors to Provision of Audio-Visual material and services in Monrovia , Bassa, Bong and Nimba Counties , Liberia

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RFP No. LEAD-RFP-24-004.

1. Introduction and Purpose

1.1 Purpose

DAI, the implementer of the USAID Local Empowerment for Accountability and Decentralization (LEAD) invites qualified offerors to submit proposals to Provide Audio-Visual material and services in Monrovia , Bassa, Bong and Nimba Counties , Liberia in support of program implementation. The USAID Liberia Local Empowerment for Accountability and Decentralization (LEAD) Activity was awarded to DAI Global LLC for a period of five years, from May 19, 2023 to May 18, 2028. LEAD Activity is being implemented in close collaboration with the Government of Liberia (GOL) to support the implementation of priority policy reforms including in domestic revenue mobilization (DRM) and decentralization, increasing financial transparency and accountability both in terms of revenue management and expenditures. The primary counterparts for LEAD Activity are ministries, agencies, and commissions as well as the partner counties and cities. The LEAD Activity will also work with active civil society and professional media institutions to provide effective oversight of government financial management and ensures proper use of revenues, which is critical to the success of proposed interventions.

1.2 Issuing Office

The Issuing Office and Contact Person noted in the above synopsis is the sole point of contact at DAI for purposes of this RFP. Any prospective offeror who fails to register their interest with this office assumes complete responsibility if they do not receive direct communications (amendments, answers to questions, etc.) prior to the closing date.

1.3 Type of Award Anticipated

DAI anticipates awarding A Firm Fixed Price Purchase Order is: An award for a total firm fixed price, for values less than $150,000, for the provision of specific services, goods, or deliverables and is not adjusted if the actual costs are higher or lower than the fixed price amount. Offerors are expected to include all costs, direct and indirect, into their total proposed price.

1.4 General Instructions

“Offeror”, “Subcontractor”, and/or “Bidder” means a firm proposing the work under this RFP. “Offer” and/or “Proposal” means the package of documents the firm submits to propose the work.

Offerors wishing to respond to this RFP must submit proposals, in English, in accordance with the following instructions. Offerors are required to review all instructions and specifications contained in this RFP. Failure to do so will be at the Offeror’s risk. If the solicitation is amended, then all terms and conditions not modified in the amendment shall remain unchanged.

Issuance of this RFP in no way obligates DAI to award a subcontract or purchase order. Offerors will not be reimbursed for any costs associated with the preparation or submission of their proposal. DAI shall in no case be responsible for liable for these costs.

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RFP No. LEAD-RFP-24-004.

Proposals are due no later than December 20th , 2024 at 14:00GMT , to be submitted to LGGAprocurementInbox@dai.com. Late offers will be rejected except under extraordinary circumstances at DAI’s discretion.

The submission to DAI of a proposal in response to this RFP will constitute an offer and indicates the Offeror’s agreement to the terms and conditions in this RFP and any attachments hereto. DAI reserves the right not to evaluate a non responsive or incomplete proposal.

1.5 Proposal Cover Letter

A cover letter shall be included with the proposal on the Offeror’s company letterhead with a duly authorized signature and company stamp/seal using Attachment B as a template for the format. The cover letter shall include the following items:

• The Offeror will certify a validity period of 90 calendar days for the prices provided.
• Acknowledge the solicitation amendments received.

1.6 Questions regarding the RFP

Each Offeror is responsible for reading and complying with the terms and conditions of this RFP. Requests for clarification or additional information must be submitted in writing via email or in writing to the Issuing Office as specified in the Synopsis above. No questions will be answered by phone. Any verbal information received from a DAI or (insert Project Acronym) employee or other entity shall not be considered as an official response to any question regarding this RFP.

Copies of questions and responses will be distributed in writing to all prospective bidders who are on record as having received this RFP after the submission date specified in the Synopsis above.

2. Instructions for the Preparation of Technical Proposals

Technical proposals shall be sealed in a separate envelope from cost/price proposals and shall be clearly labeled as “VOLUME I: TECHNICAL PROPOSAL”.

Technical proposals shall include the following contents.

1. Technical Approach – Description of the proposed services which meets or exceeds the stated technical specifications or scope of work. The proposal must show how the Offeror plans to complete the work and describe an approach that demonstrates the achievement of timely and acceptable performance of the work.
2. Management approach – Description of the Offeror’s staff assigned to the project. The proposal should describe how the proposed team members have the necessary experience and capabilities to carry out the Technical Approach.
3. Past Performance –Provide a list of at least three (3) recent awards of similar scope and duration. The information shall be supplied as a table, and shall include the legal name and address of the organization for which services were performed, a description of work performed, the duration of the work and the value of the contract, description of any problems encountered and how it was resolved, and a current contact phone

number of a responsible and knowledgeable representative of the organization. See Attachment F.

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RFP No. LEAD-RFP-24-004.

2.1 Services Specified

For this RFP, DAI is in need of the services described in Attachment A.

2.2 Technical Evaluation Criteria

Each proposal will be evaluated and scored against the evaluation criteria and evaluation sub-criteria, which are stated in the table below. Cost/Price proposals are not assigned points, but for overall evaluation purposes of this RFP, technical evaluation factors other than cost/price, when combined, are considered

3. Instructions for the Preparation of Cost/Price Proposals

3.1 Cost/Price Proposals

Cost/Price proposals shall be sealed in a separate envelope from technical proposals, and shall be clearly labeled as “VOLUME II: COST/PRICE PROPOSAL”.

Provided in Attachment C is a template for the Price Schedule, for firm-fixed price awards. For cost-reimbursable or time & material awards, the offeror shall provide a fully detailed budget. Offerors shall complete the template including as much detailed information as possible.

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RFP No. LEAD-RFP-24-004.

The Cost Proposal must be in US Dollars and excluding all applied taxes. DAI has received exemption from these taxes. Accordingly, costs proposed should be net of Taxes. The Subcontractor, however, is responsible for all applicable taxes and fees, as prescribed under the applicable laws for income, compensation, permits, licenses, and other taxes and fees due as required.

Period Offers are binding: Offeror’s are bound by their offers for 90 calendar days after the deadline for the submission of tenders.

4. Basis of Award

4.1 Best Value Determination

DAI will review all proposals, and make an award based on the technical and cost evaluation criteria stated above, and select the offeror whose proposal provides the best value to DAI. DAI may also exclude an offer from consideration if it determines that an Offeror is “not responsible”, i.e., that it does not have the management and financial capabilities required to perform the work required.

Evaluation points will not be awarded for cost. Cost will primarily be evaluated for realism and reasonableness. DAI may award to a higher priced offeror if a determination is made that the higher technical evaluation of that offeror merits the additional cost/price.

DAI may award to an Offeror without discussions. Therefore the initial offer must contain the Offeror’s best price and technical terms.

4.2 Responsibility Determination

DAI will not enter into any type of agreement with an Offeror prior to ensuring the Offeror’s responsibility. When assessing an Offeror’s responsibility, the following factors are taken into consideration:

1. Provide evidence of the required business registration and tax clearance to operate in Liberia.
2. Evidence of an Unique Entity ID (SAM) (explained below and instructions contained in Attachment D).
3. The source, origin and nationality of the products or services are not from a Prohibited Country (explained below).
4. Having adequate financial resources to finance and perform the work or deliver goods or the ability to obtain financial resources without receiving advance funds from DAI.
5. Ability to comply with required or proposed delivery or performance schedules. 6. Have a satisfactory past performance record.
6. Have a satisfactory record of integrity and business ethics.
7. Have the necessary organization, experience, accounting and operational controls and technical skills.
8. Have the necessary production, construction and technical equipment and facilities if applicable.
9. Be qualified and eligible to perform work under applicable laws and regulations.

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5. Anticipated post-award Deliverables

Upon award of a subcontract, the deliverables and deadlines detailed in below table will be submitted to DAI. The Offeror should detail proposed costs per deliverable in the Price Schedule. All of the deliverables must be submitted to and approved by DAI before payment will be processed.

6. Inspection & Acceptance

The designated DAI Project Manager will inspect from time to time the services being performed to determine whether the activities are being performed in a satisfactory manner, and that all equipment or supplies are of acceptable quality and standards. The subcontractor shall be responsible for any countermeasures or corrective action, within the scope of this RFP, which may be required by the DAI Chief of Party as a result of such inspection.

7. Compliance with Terms and Conditions

7.1 General Terms and Conditions

Offerors agree to comply with the general terms and conditions for an award resulting from this RFP.

7.2 Prohibited Technology

Bidders MUST NOT provide any goods and/or services that utilize telecommunications and video surveillance products from the following companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, or any subsidiary or affiliate thereof, in compliance with FAR 52.204-25.

8.3 Source and Nationality

Under the authorized Geographic Code 935: Goods and services maybe procure from any area or country including the cooperating country, but excluding Prohibited countries.

DAI must verify the source and nationality of goods and services and ensure (to the fullest extent possible) that DAI does not procure any goods or services from prohibited countries listed by the Office of Foreign Assets Control (OFAC) as sanctioned countries. OFAC

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sanctioned countries may be searched within the System for Award Management (SAM) at www.SAM.gov. The current list of countries under comprehensive sanctions include: Cuba, Iran, North Korea, Sudan, and Syria. Goods may not transit through or be assembled in comprehensive sanctioned origin or nationality countries nor can the vendor be owned or

controlled by a prohibited country. DAI is prohibited from facilitating any transaction by a third party if that transaction would be prohibited if performed by DAI.

By submitting a proposal in response to this RFP, Offerors confirm that they are not violating the Source and Nationality requirements of the goods or services being offered and that the goods and services comply with the Geographic Code and the exclusions for prohibited countries outlined above.

8.4 Unique Entity ID (SAM)

There is a mandatory requirement for your organization to provide an Unique Entity ID (SAM)to DAI. Without an Unique Entity ID (SAM), DAI cannot deem an Offeror “responsible” to conduct business with and therefore, DAI will not enter into a subcontract/purchase order or monetary agreement with any organization. The determination of a successful offeror/applicant resulting from this RFP/RFQ/RFA is contingent upon the winner providing an

Unique Entity ID (SAM)to DAI. Offerors who fail to provide Unique Entity ID (SAM)will not receive an award and DAI will select an alternate Offeror.

All U.S. and foreign organizations which receive first-tier subcontracts/ purchase orders with a value of $30,000 and above are required to obtain an Unique Entity ID (SAM)prior to signing of the agreement. Organizations are exempt from this requirement if the gross income received from all sources in the previous tax year was under $300,000. DAI requires that Offerors sign the self-certification statement if the Offeror claims exemption for this reason.

For those required to obtain an Unique Entity ID (SAM), see Attachment D – Instructions for Obtaining an Unique Entity ID (SAM)- DAI’S Vendors, Subcontractors

For those not required to obtain an Unique Entity ID (SAM), see Attachment E: Self Certification for Exemption from Unique Entity ID (SAM)Requirement

8. Anti-Corruption and Anti-Bribery Policy and Reporting Responsibilities

DAI conducts business under the strictest ethical standards to assure fairness in competition, reasonable prices and successful performance or delivery of quality goods and equipment. DAI does not tolerate the following acts of corruption:

• Any requests for a bribe, kickback, facilitation payment or gratuity in the form of payment, gift or special consideration by a DAI employee, Government official, or their representatives, to influence an award or approval decision.
• Any offer of a bribe, kickback, facilitation payment or gratuity in the form of payment, gift or special consideration by an offeror or subcontractor to influence an award or approval decision.
• Any fraud, such as mis-stating or withholding information to benefit the offeror or subcontractor.
• Any collusion or conflicts of interest in which a DAI employee, consultant, or representative has a business or personal relationship with a principal or owner of

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the offeror or subcontractor that may appear to unfairly favor the offeror or subcontractor. Subcontractors must also avoid collusion or conflicts of interest in their procurements from vendors. Any such relationship must be disclosed immediately to DAI management for review and appropriate action, including possible exclusion from award.

These acts of corruption are not tolerated and may result in serious consequences, including termination of the award and possible suspension and debarment by the U.S. Government, excluding the offeror or subcontractor from participating in future U.S. Government business.

Any attempted or actual corruption should be reported immediately by either the offeror, subcontractor or DAI staff to:

• Toll-free Ethics and Compliance Anonymous Hotline at (U.S.) +1-503-597-4328 • Hotline website – www.DAI.ethicspoint.com, or
• Email to Ethics@DAI.com
• USAID’s Office of the Inspector General Hotline at hotline@usaid.gov.

By signing this proposal, the offeror confirms adherence to this standard and ensures that no attempts shall be made to influence DAI or Government staff through bribes, gratuities, facilitation payments, kickbacks or fraud. The offeror also acknowledges that violation of this policy may result in termination, repayment of funds disallowed by the corrupt actions and possible suspension and debarment by the U.S. Government.

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9. Attachments

9.1 Attachment A: Scope of Work for Services or Technical Specifications

SCOPE OF WORK

USAID LIBERIA local empowerment for accountability and decentralization (lead) activity

DEVELOPMENT OF VAT VIDEOS AND JINGLE

STATEMENT OF WORK

1. Background

The United States Agency for International Development (USAID) awarded the Liberia Local Empowerment for Accountability and Decentralization (LEAD) Activity to DAI Global LLC for a duration of five years, spanning from May 19, 2023, to May 18, 2028. The primary aim of this initiative is to enhance the capacities of targeted Ministries, Agencies, and Commissions (MACs) and local governments. This is to be achieved by formulating and administering effective tax policies, improving budget transparency, advancing decentralization, and delivering quality services at the sub-national level through three main objectives:

• Objective 1: Improving Domestic Resource Mobilization (DRM),
• Objective 2: Enhancing Budget Transparency, consisting of three sub-objectives, and • Objective 3: Improving Local Development and Service Delivery.

In support of its mission, LEAD Activity along with the Ministry of Finance and Development Planning (MFDP) and Liberian Revenue Authority (LRA) have been carrying out multiple activities, to support to both institutions in implementing the VAT Implementation Roadmap in a timely manner. In line with this mandate, LEAD Activity will support MFDP and LRA in preparing a comprehensive VAT Operation Manual in different volumes. Besides, LEAD will assist the Government of Liberia in lunching an extensive nationwide VAT outreach program to educate potential taxpayers, consumers and Liberian people at large on various aspects of VAT.

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1. Objectives

The USAID LEAD Activity along with the MFDP and LRA will be launching an extensive nationwide VAT Education and Awareness Program in 2025. As a prat of this program, LEAD Activity plans to develop the following audiovisual products:

(a) VAT Operational Video of 30 minutes

(b) VAT Operational Video of 05.30 minutes, and

(c) VAT Jingle.

1. Specific Activities

Specific activities of the assignment under each of the audiovisual products are as follows: (i) Develop VAT Operational Video – 30 minutes.

This activity intends to develop a VAT Operational Video targeting businesses that will be required to register under the VAT. It illustrates the formalities to be completed by a VAT registered business. The contractor should develop a 30 minutes long video, divided into seven scenes as follows:

1. Prepare script/dialogue based on information provided by the LEAD Activity to develop the video
2. Coordinate with LEAD Activity Communication/Technical Advisor for:
3. strategic planning
4. branding based on USAID requirements.
5. strategic appointment with interviewees representing the listed institutions.

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1. Interview different stakeholders, mentioned in the table above
2. Shoot/develop/edit/finalize VAT Operation video

Deliverables

VAT Operation Video developed and approved by LEAD Activity.

(ii) Develop VAT Policy Oriented Video – 5.30 minutes The contractor should produce a 5.30 minutes long VAT Policy Oriented Video as follows: A. Prepare script/dialogue to develop video on the basis of the following:

Scene 1: Policy Maker/MFDP on the Government plan to introduce VAT in Liberia – One minute

• GOL is planning to replace the current outdated, narrow-based, inelastic and distortive GST by a modern, economically efficient, broad based, buoyant and revenue productive modern VAT.
• It is necessary to introduce VAT to rationalize the commodity tax system, to broaden the tax base and to generate much needed additional revenue for the overall development of Liberia.
• The introduction of VAT is also necessary to fulfil our regional commitments, as this tax has been chosen as a common tax for ECOWAS member states to encourage increased intra-community trade on a non-discriminatory basis. The Protocol Establishing Value Added Tax in ECOWAS Member States was signed by the heads of state and government of ECOWAS in July 1996. Liberia is a signatory of the Protocol.
• Subsequently, the ECOWAS Directive on Harmonization of the ECOWAS Member States’ Legislations on Value Added Tax was adopted in May 2009; it was later amended in December 2017. And a Memorandum of Understanding (MoU) between the ECOWAS Commission and the GOL regarding assistance for the implementation of VAT in Liberia was signed in August 2009. As all the members of ECOWAS, including our close neighbors, have already been reaping the benefits of VAT, Liberia cannot afford to delay the introduction of VAT further.
• It is also necessary to introduce VAT meet Liberia’s international commitment as most of the trading partners of Liberia have already chosen this type of tax and our international donor partners insist on the adoption of this internationally accepted business-growth friendly tax.

Scene 2: COP & Tax Expert – USAID LEAD Activity support and international experience with VAT – 1 minute seconds

• Support provided so far and planned activities.
• International VAT experience

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Scene 3: Tax Expert – WB – need to introduce VAT in Liberia – 30 seconds • The necessities for VAT.

Scene 4: Tax Administrator/LRA on the preparation for the introduction of VAT in Liberia – One minute

GOL has been making detailed preparation for the smooth and successful implementation of VAT. GOL has prepared a comprehensive VAT Implementation Roadmap which covers various areas including legislation, regulation, institutional mechanism, capacity building, taxpayer education, public awareness, and computerization.

VAT has been approved by the national legislature; VAT Regulations have been approved by the GOL. Development of Computer system has been progressing. Officials of the Ministry of Finance and Development Planning and Liberia Revenue Authority are being trained.

An extensive taxpayer education campaign will also be launched.

Scene 5: Opinion of a Tax practitioner 30 seconds

Scene 6: Opinion of the Chamber of Commerce 30 seconds

Scene 7: Opinion of the Businessman Association 30 seconds

Scene 8: Opinion of a Consumer 30 second

1. Coordinate with LEAD Activity Communication/Technical Advisor for: a. strategic planning
2. branding based on USAID requirements.
3. strategic appointment with interviewees representing the listed institutions for the above 8 scenes
4. Interview different stakeholders as sated above
5. Shoot/develop/edit/finalize VAT Policy oriented video

Deliverables

VAT Policy oriented Video developed.

(iii) Develop Audio VAT Jingle

1. Prepare script/dialogue to develop jingle covering the followings talking points:
2. The Government of Liberia needs to generate additional revenue to provide public goods and services to its citizens.
3. Value Added Tax is the most viable source of revenue to generate additional revenue in a most efficient and effective way.

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3. VAT will be introduced to broaden the tax base, make the tax system neutral and efficient, and mobilize much needed additional revenue.
4. VAT will solve the issues of under-valuation and smuggling, help generate more revenue from other taxes, including import duties, excises, and income tax. 5. VAT will also help fulfill Liberia’s regional and international commitments. 6. VAT is not an additional tax. It will be adopted in place of the current Goods and Services Tax that is narrow based, less elastic, less efficient and outdated. 7. As a result, it would not create an additional burden on common Liberians. 8. Besides, goods for basic needs, such as basic agricultural products, medical services, medical supplies, educational services, and housing will be exempt from VAT. 9. The additional revenue generated through VAT can be used to finance, among other things, social welfare programs for the poor and support Liberia’s development. 10. Small businesses with an annual turnover below the VAT registration threshold will not be required to register under VAT and fulfil any VAT formalities.
5. The Government of Liberia will introduce this tax only after making detailed preparation for the successful and smooth implementation of this tax.
6. Coordinate with LEAD Activity Communication/Technical Advisor for: a. strategic planning
7. branding based on USAID requirements.
8. strategic selection of participating voices for an effective audio outreach C. Interview different stakeholders
9. Shoot/develop/edit/finalize jingle

Deliverables

VAT Jingle prepared to be used on various radios country wide.

(iv) Facilitate booking of Airtime of the VAT jingle on National Radios

• The contractor shall prepare a list of most reputed national radio stations.
• The contractor shall provide LEAD Activity with various offers and airtime offered.
• The contractor shall finalize the process with guidance from LEAD Activity Communication/Technical advisor.
• The contractor should facilitate booking of radio for xx months as will be agreed.
• The contractor will monitor the jingle airtime on the various radio based on an agreed schedule and provide reports on outreach.

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(v) Provide Professional photographing service to: • Attend LEAD Activity events when required/requiring the presence of the photographer promptly.

• Take as many photos as possible professionally.
• Provide an organized folder for all photos taken during any said event within 5 days from date of event.

1. Duration and Work Schedule

The duration of this task is estimated for each deliverable as estimated above and the provision of photographic services to be available for one full year.

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9.2 Attachment B: Proposal Cover Letter

[On Firm’s Letterhead] <Insert date>

TO: Click here to enter text.

Development Alternatives, Inc.

We, the undersigned, provide the attached proposal in accordance with RFP Click here to enter text.–Click here to enter text. issued on Click here to enter text.. Our attached proposal is for the total price of <Sum in Words ($0.00 Sum in Figures) >.

I certify a validity period of Click here to enter text. days for the prices provided in the attached Price Schedule/Bill of Quantities. Our proposal shall be binding upon us subject to the modifications resulting from any discussions.

Offeror shall verify here the items specified in this RFP document.

We understand that DAI is not bound to accept any proposal it receives. Yours sincerely,

Authorized Signature:

Name and Title of Signatory: Click here to enter text.

Name of Firm: Click here to enter text.

Address: Click here to enter text.

Telephone: Click here to enter text.

Email: Click here to enter text.

Company Seal/Stamp:

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9.3 Attachment C: Price Schedule

*Item No. 5 shall be offered based on hour or day and will have only a unit price not to be included in the total price.

Delivery Period: Click here to enter text.

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9.4 Attachment D: Instructions for Obtaining an Unique Entity ID (SAM)Number – DAI’S Vendors, Subcontractors

ATTACHMENT A

INSTRUCTIONS FOR OBTAINING AN Unique Entity ID (SAM)

DAI’S VENDORS, SUBCONTRACTORS & GRANTEES

Note: There is a Mandatory Requirement for your Organization to Provide an Unique Entity ID (SAM) to DAI

1. SUBCONTRACTS/PURCHASE ORDERS: All domestic and foreign organizations which receive first-tier subcontracts/ purchase orders with a value of $30,000 and above are required to obtain an Unique Entity ID (SAM) prior to signing of the agreement. Your organization is exempt from this requirement if the gross income received from all sources in the previous tax year was under $300,000. Please see the self-certification form attached.
2. MONETARY GRANTS: All foreign entities receiving first-tier monetary grants (standard, simplified and FOGs) with a value equal to or over $25,000 and performing work outside the U.S. must obtain an Unique Entity ID (SAM) prior to signing of the grant. All U.S. organizations who are recipients of first-tier monetary grants of any value are required to obtain an Unique Entity ID (SAM); the exemption for under $25,000 applies to foreign organizations only.

NO SUBCONTRACTS/POs ($30,000 + above) or MONETARY GRANTS WILL BE SIGNED BY DAI WITHOUT PRIOR RECEIPT OF AN UNIQUE ENTITY ID (SAM).

Note: The determination of a successful offeror/applicant resulting from this RFP/RFQ/RFA is contingent upon the winner providing an Unique Entity ID (SAM)to DAI. Organizations who fail to provide an Unique Entity ID (SAM) will not receive an award and DAI will select an alternate vendor/subcontractor/grantee.

—————————————————————————————————————– ———

Background:

Summary of Current U.S. Government Requirements – Unique Entity ID (SAM) Effective April 4, 2022, entities doing business with the federal government will use the Unique Entity Identifier (SAM) created in SAM.gov. The Unique Entity ID (SAM) is a 12-character alphanumeric value managed, granted, and owned by the government. This allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government.

Entities are assigned an identifier during registration or one can be requested at SAM.gov without needing to register. Ernst and Young provides the validation services for the U.S. Government. The information required for getting an Unique Entity ID (SAM) without registration is minimal. It only validates your organization’s legal business name and address. It is a verification that your organization is what you say it is.

The Unique Entity ID (SAM) does not expire.

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Summary of Previous U.S. Government Requirements – DUNS

The Data Universal Numbering System (DUNS) is a system developed and managed by Dun and Bradstreet that assigns a unique nine-digit identifier to a business entity. It is a common standard world-wide and was previously used by the U.S. Government to assign unique entity identifiers. This system was retired by the U.S. Government on April 4, 2022 and replaced with the Unique Entity Identifier (SAM). After April 4, 2022 the federal government will have no requirements for the DUNS number.

If the entity was registered in SAM.gov (active or inactive registration), an Unique Entity ID (SAM) was assigned and viewable in the entity registration record in SAM.gov prior to the April 4, 2022 transition. The Unique Entity ID (SAM) can be found by signing into SAM.gov and selecting the Entity Management widget in your Workspace or by signing in and searching entity information.

Instructions detailing the process to be followed in order to obtain an Unique Entity ID (SAM) for your organization begin on the next page.

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9.5 Attachment E: Self Certification for Exemption from Unique Entity ID (SAM)Requirement

Self Certification for Exemption from Unique Entity ID (SAM)Requirement For Subcontractors and Vendors

Legal Business Name:

Physical Address:

Physical City:

Physical Foreign Province (if applicable):

[Translate: Legal Business Name:]

[Translate: Physical Address:]

[Translate: Physical City:]

[Translate: Physical Foreign Province (if applicable):]

Physical Country: [Translate: Physical Country:]

Signature of Certifier

Full Name of Certifier (Last Name, First/Middle Names):

Title of Certifier:

[Translate: Signature of Certifier]

[Translate: Full Name of Certifier (Last Name, First/Middle Names):]

[Translate: Title of Certifier:]

[Translate: Date of

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Date of

Certification

(mm/dd/yyyy):

The sub-contractor/vendor whose legal business name is provided herein, certifies that we are an organization exempt from obtaining an Unique Entity ID (SAM), as the gross income received from all sources in the previous tax year is under USD $300,000.

*By submitting this certification, the certifier attests to the accuracy of the representations and certifications contained herein. The certifier understands that s/he and/or the sub

contractor/vendor may be subject to penalties, if s/he misrepresents the sub contractor/vendor in any of the representations or certifications to the Prime

Contractor and/or the US Government. The sub-contractor/vendor agrees to allow the Prime Contractor and/or the US Government to verify the company name, physical address, or other information provided herein. Certification validity is for one year from the date of certification.

Certification

(mm/dd/yyyy):]

[Translate: The sub-contractor/vendor whose legal business name is provided herein, certifies that we are an organization exempt from obtaining an Unique Entity ID (SAM), as the gross income received from all sources in the previous tax year is under USD $300,000.

*By submitting this certification, the certifier attests to the accuracy of the representations and certifications contained herein. The certifier understands that s/he and/or the sub

contractor/vendor may be subject to penalties, if s/he misrepresents the sub contractor/vendor in any of the representations or certifications to the Prime

Contractor and/or the US Government. The sub-contractor/vendor agrees to allow the Prime Contractor and/or the US Government to verify the company name, physical address, or other information provided herein. Certification validity is for one year from the date of certification.]

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9.6 Attachment F: Past Performance Form

Include projects that best illustrate your work experience relevant to this RFP, sorted by decreasing order of completion date.

Projects should have been undertaken in the past three years. Projects undertaken in the past six years may be taken into consideration at the discretion of the evaluation committee.

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9.7 Attachment G: Representations and Certifications of Compliance

1. Federal Excluded Parties List – The Bidder Select is not presently debarred, suspended, or determined ineligible for an award of a contract by any Federal agency.
2. Executive Compensation Certification- FAR 52.204-10 requires DAI, as prime contractor of U.S. federal government contracts, to report compensation levels of the five most highly compensated subcontractor executives to the Federal Funding Accountability and Transparency Act Sub-Award Report System (FSRS)
3. Executive Order on Terrorism Financing– The Contractor is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Contractor/Recipient to ensure compliance with these Executive Orders and laws. Recipients may not engage with, or provide resources or support to, individuals and organizations associated with terrorism. No support or resources may be provided to individuals or entities that appear on the Specially Designated Nationals and Blocked persons List maintained by the US Treasury (online at www.SAM.gov) or the United Nations Security Designation List (online at: http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml). This provision must be included in all subcontracts/sub awards issued under this Contract.
4. Trafficking of Persons – The Contractor may not traffic in persons (as defined in the Protocol to Prevent, Suppress, and Punish Trafficking of persons, especially Women and Children, supplementing the UN Convention against Transnational Organized Crime), procure commercial sex, and use forced labor during the period of this award.
5. Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions – The Bidder certifies that it currently is and will remain in compliance with FAR 52.203-11, Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions.
6. Organizational Conflict of Interest – The Bidder certifies that will comply FAR Part 9.5, Organizational Conflict of Interest. The Bidder certifies that is not aware of any information bearing on the existence of any potential organizational conflict of interest. The Bidder further certifies that if the Bidder becomes aware of information bearing on whether a potential conflict may exist, that Bidder shall immediately provide DAII with a disclosure statement describing this information.
7. Prohibition of Segregated Facilities – The Bidder certifies that it is compliant with FAR 52.222-21, Prohibition of Segregated Facilities.

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8. Equal Opportunity – The Bidder certifies that it does not discriminate against any employee or applicant for employment because of age, sex, religion, handicap, race, creed, color or national origin.
9. Labor Laws – The Bidder certifies that it is in compliance with all labor laws.
10. Federal Acquisition Regulation (FAR) – The Bidder certifies that it is familiar with the Federal Acquisition Regulation (FAR) and is in not in violation of any certifications required in the applicable clauses of the FAR, including but not limited to certifications regarding lobbying, kickbacks, equal employment opportunity, affirmation action, and payments to influence Federal transactions.
11. Employee Compliance – The Bidder warrants that it will require all employees, entities and individuals providing services in connection with the performance of an DAI Purchase Order to comply with the provisions of the resulting Purchase Order and with all Federal, State, and local laws and regulations in connection with the work associated therein.

By submitting a proposal, offerors agree to fully comply with the terms and conditions above and all applicable U.S. federal government clauses included herein, and will be asked to sign these Representations and Certifications upon award.

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Attachment H: Proposal Checklist

Offeror:

______________________________________________________________________ ____

Have you?

Submitted your proposal to DAI in a sealed envelope to the address (electronic or mailing) as specified in General Instructions above?

Does your proposal include the following?

Signed Cover Letter (use template in Attachment B)

Separate Technical and Cost proposals individually sealed and labeled as Volume I and Volume II respectfully.

Proposal of the Product or Service that meets the technical requirements as per Attachment A

Response to each of the evaluation criteria

Documents use to determine Responsibility

Evidence of an Unique Entity ID (SAM)OR Self Certification for Exemption from Unique Entity ID (SAM)Requirement

Past Performance (use template in Attachment F)

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