1. Purpose of the Service

Concern Worldwide Liberia seeks to engage qualified service providers to deliver specialised technical support for the 2026 Concern Liberia at 30 Learning Series. This procurement aims to secure professional expertise in three core areas:

• Learning and Knowledge Curation
• Expertise Event Management and Coordination
• Master of Ceremonies (MC) and Think Tank-Facilitation Support

The selected provider(s) will help ensure that the three flagship events planned for April-October 2026 are professionally delivered, learning-driven, well-coordinated, and aligned with Concern’s strategic priorities.

2. Background

Concern Worldwide marks 30 years of programming in Liberia in 2026. To commemorate this milestone, a national learning series will be held across three events between April and October 2026. These events will highlight program lessons, showcase progress in hunger and nutrition, climate adaptation and locally led development, and consolidate new strategic commitments.

The three events include:

1. Support the organisation of the launch of the 2025 Global Hunger Index and Food Systems Dialogue (April 2026).
2. Lead the development and launch of Concern’s National Digital Learning Gallery and Dialogue Event (June 2026) support and organise the Digital Learning Gallery sub-national tour with Concern and Partners.
3. Lead on a second Learning Event and Strategic Commitments Launch (October 2026)

Each event requires strong technical, logistical and learning-focused support.

4. Scope of Work

The service covers three interconnected areas. Bidders must apply for all components.

1. Learning and Knowledge Curation Expertise

The service provider will:

• Working closely with a learning team in Concern synthesise 30 years of program learning into clear, accessible messages for national audiences.
• Support development of learning materials, briefs, presentations and talking points.
• Curate thematic content for a Concern National Digital Learning Gallery, covering areas such as:
• Gender equality
• Climate change adaptation
• Nutrition
• Locally led development
• WASH
• Market linkages and food systems
• Provide facilitation support to ensure evidence-based reflection across all events.

Deliverables:

• Curated learning briefs and talking points for all three events.
• Structured learning narratives for a digital gallery display. Note that for website and graphic design Concern Ireland will provide technical support, the focus of the consultancy is to provide coordination and insights, then support the event management.
• Technical inputs into panel discussions and event agendas

1. Event Management and Coordination

The service provider will be responsible for:

• End-to-end planning and logistical support for the three events.
• Venue preparation, technical set-up (sound , video, projection), staging and branding.
• Guest invitation management and onsite protocol support.
• Event run-of-show development and timekeeping.
• Coordination of travel and set-up for the digital national learning gallery across locations.

Deliverables:

• Detailed event management plans for all three events.
• Run-of-show scripts and coordination schedules.
• Mobilisation plan for the digital learning gallery.

1. Master of Ceremonies ( MC) and Think Tank-Style Facilitation

The service provider will:

• Provide a professional MC for each event, skilled in moderating technical, policy and learning-focused discussions.
• Facilitate panel engagements, expert dialogues and audience interactions in a neutral, learning-driven manner.
• Support framing of key learning questions and reflective discussions.

Deliverables:

• MC scripts for each event.
• Facilitated dialogue sessions with clear documentation.

5. Expected Qualifications

Bidders should demonstrate:

• Proven experience in national-level event management, learning facilitation, or knowledge curation. Ability to translate technical material into accessible messaging.
• Strong communication and coordination skills
• Experience producing learning materials and facilitating policy or technical dialogues
• Capacity to deliver high-quality services within tight timelines

6. Timeline of Services

The contract is expected to run from March to November 2026, covering preparation, delivery and post-event consolidation.

7. Submission Requirements

Interested service providers should submit:

• B Proposal outlining technical approach
• Organisational profile or CVs of key personnel
• Past performance demonstrating relevant experience
• Financial proposal with cost breakdown for the components

8. Evaluation Criteria

• Proposals will be assessed based on:
• Technical expertise and relevance 30%
• Clarity of proposed methodology 10%
• Demonstrated experience in similar assignments 30%
• Capacity to deliver within specified timelines- 10% °
• Cost effectiveness 20%

8.Submission Guidelines

All proposals must be submitted electronically in PDF format to procurement.liberia@concern.net and deadline for submission is 5pm on 18thMarch, 2026.

***Late submissions will not be considered***

9. Point of Contact for Clarifications – All inquiries related to this RFP should be directed in writing to liberia@concern.net
10. Ethical Standards and Confidentiality.

All information collected during the assignment must remain confidential and be used solely for the purposes of this study. The final outputs will become the property of Concern Worldwide Liberia. The service provider is expected to uphold ethical standards in engaging with participants and reporting findings.

11. Disclaimer

Concern Worldwide Liberia reserves the right to accept or reject any or all proposals, cancel the solicitation process, and modify the scope of work or timeline as needed.

Important information:

Concern has an organizational Code of Conduct with three Associated Policies : The Programme Participant Protection Policy, the Child Safeguarding Policy, and the Anti-Trafficking in Persons Policy accessible here. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organizations, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in their work, in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with adults and children are recruited by us for such roles. Consequently, working or volunteering with Concern may be subject to a range of vetting checks, including criminal background checking. During this Service Provider application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.