Request for Proposals – Supply and delivery of two vehicles, SUV 4*4 Type

Overview: DAI Global LLC, a legally registered company in Liberia and implementer of the USAID-funded Local Empowerment for Accountability and Decentralization in Liberia (LEAD) Project aims to improve the capacities of targeted ministries, agencies, and commissions (MACs), to formulate and administer sound tax policies, improve budget transparency, deepen decentralization, and deliver much-needed quality services at the sub-national level.

LEAD is seeking Proposals from qualified vendors to provide two (2) SUV 4*4 type vehicles for its project in Liberia. The vehicle must be reliable for Off-road vehicles suitable for harsh environments, and swampy, unpaved roads.

Attachment A:

Technical Specifications and Requirements

1. Overview

DAI Global LLC, DAI is requesting qualified vendors to supply and deliver two (2) SUV 4*4 type vehicles for its office based in Monrovia, Liberia. The vehicle must be new and shall not have been modified or repaired in any way, must be in perfect working order, and ready for use. The body part must be new, and original, without any impact. The vendor will have the responsibility to take care of all customs processes including vehicle technical inspection, registration, and license plate.

The vehicle must be reliable for Off-road vehicles suitable for harsh environments, and swampy, unpaved roads.

1. Technical requirements and terms

1) Criteria and vehicle specifications

The Selection of the Vendor will be based on the below criteria:

• Mandatory Criteria

The Vendor’s Offer will be rejected and will not be further evaluated if its Offer does not demonstrate that it meets the following mandatory minimum criteria:

• Technical specifications

2) Vendor’s responsibility determination

The vendor must submit along with his offer:

• Company profile
• The manufacturer authorization;
• The manufacturer’s vehicle data specifications;
• Documentation proving the existence of an after-sales service on the Liberia territory, in and outside of Monrovia;
• Documentation on vehicle maintenance planning ;
• List of spare parts kit.

3) Equipment

The vehicle shall be delivered with the following equipment:

• Standard toolbox
• Vehicle Jack
• Tire spanner
• Spare wheel
• Warning triangle
• Fire extinguisher
• Jumper cable
• First aid kit

4) Warranty period

The vendor shall provide an unrestricted warranty of at least 100,000 km of operation or at least 3 years from the entry into service of the vehicles, whichever comes first.

5) Place of delivery

The vehicle shall be delivered at DAI office in Juba to the following address: 18th Street and Warner Avenue, Sinkor, Apt 2A & 2B, Monrovia, Liberia.

6) Exemption

DAI is exempted from Customs and VAT in Liberia under its prime Contract with USAID. DAI will provide all necessary documents required by the vendor to supply and deliver the vehicle at DAI’s office according to Liberia local law.

Note that the time required for DAI to provide tax and customs exemption certificates is not included in the delivery period. This time excluded from the delivery time begins from the provision by the vendor of the invoice for the transfer of the vehicle to the submission by DAI of the required certificates.

7) Delivery period

The vehicle must be delivered latest, thirty (30) days from the date of award.

8) Documents to provide after delivery

The documents to be provided after delivery will include:

• A user manual;
• A data sheet specifying the make, type, serial number and any other information used to identify the equipment and its assemblies;
• A spare part catalogs.

9) Equipment testing

At the time of receiving the furniture, DAI will ensure of the following:

• The vehicle is delivered in good condition;
• The vehicle delivered is new;
• The vehicle delivered meets the technical specifications of the Purchase Order;

10) Payment terms

The Vendor will be paid in full by wire transfer after delivery completion within 30 days upon receipt of an invoice and proof delivery.

ATTACHMENT B:

COVER LETTER

Instruction: submit on company letterhead

Dear DAI/LEAD:

We, the undersigned, provide the attached quotation in accordance with LEAD-RFQ-2023-001 dated [Insert full date]. Our attached quote complies with the price schedule template provided as Attachment D in the subject RFQ and the prices provided are VAT exclusive. Our quote shall be binding upon us subject to the modifications.

I certify a validity period of 60 days for the rates provided in the attached quotation. I have read and understood fully the instructions provided in the subject RFQ and its Attachment F, which I intend to fully comply.

We understand that DAI is not bound to accept any quotation it receives, and that DAI will not reimburse any costs associated with the preparation of this quotation.

Name and Title of Signatory:

Name of Firm:

Address:

Telephone:

Email:

___________________________________ ____________________

Authorized Signature Company Seal/Stamp

ATTACHMENT C:

Vendor technical Offer

Table 1

Table 2

Name and Title of Signatory:

___________________________________ ____________________

Authorized Signature Company Seal/Stamp

Attachment D:

Price Schedule

Instruction: Please Date, Sign, and Stamp Price Schedule on the Company Letterhead

Name and Title of Signatory:

___________________________________ ____________________

Authorized Signature Company Seal/Stamp

Attachment E:

Past Performance Reference

Client # 1

Client # 2

Client # 3

Name and Title of Signatory:

___________________________________ ____________________

Authorized Signature Company Seal/Stamp

Attachment F:

Representations and Certifications of Compliance

1. Federal Excluded Parties List – The Bidder Select is not presently debarred, suspended, or determined ineligible for an award of a contract by any Federal agency.

1. Executive Compensation Certification- FAR 52.204-10 requires DAI, as prime contractor of U.S. federal government contracts, to report compensation levels of the five most highly compensated subcontractor executives to the Federal Funding Accountability and Transparency Act Sub-Award Report System (FSRS)

1. Executive Order on Terrorism Financing– The Contractor is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Contractor/Recipient to ensure compliance with these Executive Orders and laws. Recipients may not engage with, or provide resources or support to, individuals and organizations associated with terrorism. No support or resources may be provided to individuals or entities that appear on the Specially Designated Nationals and Blocked persons List maintained by the US Treasury (online at www.SAM.gov) or the United Nations Security Designation List (online at: http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml). This provision must be included in all subcontracts/sub awards issued under this Contract.

1. Trafficking of Persons – The Contractor may not traffic in persons (as defined in the Protocol to Prevent, Suppress, and Punish Trafficking of persons, especially Women and Children, supplementing the UN Convention against Transnational Organized Crime), procure commercial sex, and use forced labor during the period of this award.

1. Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions – The Bidder certifies that it currently is and will remain in compliance with FAR 52.203-11, Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions.

1. Organizational Conflict of Interest – The Bidder certifies that will comply FAR Part 9.5, Organizational Conflict of Interest. The Bidder certifies that is not aware of any information bearing on the existence of any potential organizational conflict of interest. The Bidder further certifies that if the Bidder becomes aware of information bearing on whether a potential conflict may exist, that Bidder shall immediately provide DAII with a disclosure statement describing this information.

1. Prohibition of Segregated Facilities – The Bidder certifies that it is compliant with FAR 52.222-21, Prohibition of Segregated Facilities.

1. Equal Opportunity – The Bidder certifies that it does not discriminate against any employee or applicant for employment because of age, sex, religion, handicap, race, creed, color or national origin.

1. Labor Laws – The Bidder certifies that it is in compliance with all labor laws.

1. Federal Acquisition Regulation (FAR) – The Bidder certifies that it is familiar with the Federal Acquisition Regulation (FAR) and is in not in violation of any certifications required in the applicable clauses of the FAR, including but not limited to certifications regarding lobbying, kickbacks, equal employment opportunity, affirmation action, and payments to influence Federal transactions.

1. Employee Compliance – The Bidder warrants that it will require all employees, entities and individuals providing services in connection with the performance of an DAI Purchase Order to comply with the provisions of the resulting Purchase Order and with all Federal, State, and local laws and regulations in connection with the work associated therein.

By submitting a quote, bidders agree to fully comply with the terms and conditions above and all applicable U.S. federal government clauses included herein and will be asked to sign these Representations and Certifications upon award.

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