Request for Quotation for Consultants/Freelancers

External Auditors for Tearfund Liberia Country Office Financial year 2022/2023

Quotes should be submitted by email to the named contact above.

Any contract formed with a consultant/freelancer will be based on Tearfund’s standard terms and conditions.

Terms of Reference

Individuals/Parties the selected auditing firm will work with

The audit exercise will be conducted with the finance team of Tearfund Liberia notably the Finance Manager

Background to the work/situation/strategy

This exercise will be carried out at the Tearfund office located in the ELWA compound, RIA highway, Paynesville, Montserrado County, Republic of Liberia.

This audit exercise will focus on reviewing the appropriateness of the accounting procedures and records of the 2022/2023 financial year (April 1, 2022 to 31 March 2023). The exercise shall be performed in accordance with the generally accepted accounting principles and will be required to examine the books and records kept by Tearfund, whether or not they show a true and fair view of Tearfund’s operations.The strategy shall include vouching of records, examination of books and records, circularisation and substantive procedures among others to ensure correct, reliable and appropriate opinions.

Purpose

The aim of the assignment

The aim of the assignment is to express an opinion on the financial statements of Tearfund Liberia as to whether they show a true and fair view of Tearfund’s operations

Specific objectives

The specific objectives of the exercise are:

1.To examine the books and records of the Country Office and

2. To express an opinion on the truth and fairness of the financial statements Methodology

The methodology to employ should:

• Include Interviews, circularization, vouching and examination of records etc
• Outline how interviews and tests for transactions should be conducted to determine the financial records adequacies and appropriateness
• Examine and/or inspect evidence to ensure that controls have been consistently performed and properly documented.
• Determine whether an internal control framework is in place to ascertain the efficient use of resources at the organization

Suitability

This refers to the skills, experience, and qualifications required for the assignment.

• The auditing firm should be preferably based in Liberia and possess a valid license to operate legally in Liberia
• The auditing firm must have at least five(5) years of experience in successfully conducting financial & compliance audits for international non-governmental, non for profit making organizations.
• The firm should also have vast experience and understanding in conducting statutory and internal audits and be familiar with all requirements associated with conducting statutory audits
• The audit staff must be experienced and qualified from recognized professional bodies. The audit manager must be a member of one of the professional bodies in Liberia or overseas and is allowed to carry on such tasks in Liberia.

Scheduling

The audit is expected to take place over a period of one(1) month and it is expected to commence the 13th of March through the 12th of April, 2023. The details of activities expected to be executed by the auditing firm with supporting timelines should be specified in the response to this quotation.

Communications

Who will be the main contact at Tearfund for this project? Noorie E. Dudley Sam, Country Director- Tearfund

Who will assist with practical arrangements?

Hnede M. Tarwan Yekee, Finance Manager- Tearfund,+231770 135 299/ +231 886 843 876

How should communications take place? Via email for the submission of all applications.

Note: Phone calls are only necessary for questions related to the submission of quotations

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What to submit as part of your quotation

1. Basic information: Company name, contact name, email address, website, phone number(s)
2. Quality Criteria: Response to the following questions:

○ Please outline your experience by providing details of 3 similar contracts you have undertaken within the last 2 years.

○ Please provide details of your skills/experience/qualifications that are relevant to this assignment.

○ Please provide details of the methodology that you would use for this assignment including a timetable of activities.

○ Please outline the risks that could arise during this assignment and how you would mitigate these risks.

○ 3 professional references including names, email addresses, phone numbers, organizations worked for, type of contract, and value of the contract.

3. Budget (please develop an inclusive budget of all costs in a spreadsheet).
4. Confirmation that you can deliver the requirements set out in this Request for Quotation, including meeting the timetable.
5. Request for references.

• Submit only electronic application packages to:

liberia.recruitment@tearfund.org in a single folder on or before March 3, 2023 by 5:00PM. Please note that applications received after the stipulated deadline will not be considered.

We look forward to receiving your quotations.You can download the pdf version of this advert by clicking the apply button below.