Electronic quotations are hereby invited for the Supply and Delivery of TVET Materials (Tailoring, Catering, Cosmetology (Hairdressing & Beauty Care), Pastry, Decoration, Computer and Driving), under the terms and conditions mentioned below on their Letterhead Pads.

1. Terms & Conditions:

1. Quotations must be submitted by September 29, 2025
2. The total price of the quotation must be specified in USD. The bidder must provide two offers, one for the price without duty-free and the other price with import duties and taxes. The cost of each accessory must be itemized in the price quotation.
3. Taxes and discounts should be separated from the price
4. Prices shall be valid for one (1) month
5. Quotations should be sent by: Email to bidsubmission.liberia@brac.net

1. The following documents are to be submitted and filled out (if the vendor is not enlisted):

1. Copy of valid business registration
2. Up-to-date copy of Tax Clearance
3. Vendor’s Prequalification Form – BRAC Liberia International Liberia

Vendor’s Prequalification Form – BRAC International Liberia

1. Location for Delivery: BRAC Liberia Country Office, 16th Street, Gardner Avenue, Sinkor, Beachside, Monrovia, Liberia
2. Due Date for Delivery/Completion: Two weeks (14 Business Days)
3. Warranty/ Guarantee: Manufacturer/Vendor
4. Inspection: Under any Purchase Order awarded in response to this RFQ, BRAC may inspect and test the Vehicles to determine whether such Vehicle conforms to the terms of the purchase order and its attachments. Unless otherwise agreed to in writing by BRAC, BRAC shall have the right to inspect Vehicles for conformity before payment or acceptance of such Vehicle, by BRAC’s procurement policy. Payment for the vehicle made before inspection for conformity shall not constitute an acceptance of such commodity or impair BRAC’s right to inspect such vehicles or any of BRAC’s remedies under the Procurement policy. Vehicle rejected or commodity over the quantity ordered may be returned to the selected offeror at the selected offeror’s expense.
5. Sample: N/A
6. Offer Validity: 30 days from the date of submission.
7. Other Terms & Conditions:

1. Income tax will be deducted from the source per applicable government rules.
2. Payment will be transferred to your company bank account or a written check within 30 days after satisfactory delivery and a notation on the delivery challan by the recipient (with name, designation & date). The supplier must mention their A/C Name, Account No., Bank Name, Branch Name and email address in the Invoice / Bill through a seal.
3. Partial Payment against partial delivery is allowed.
4. Alternative Offer: The Alternative offer will not be accepted
5. Only one organisation can participate in the bidding process under the same proprietorship or family. If more than one bidder meets under above condition, both bidders will be termed as non-responsive.
6. The liquidated damage should be 0.5% per week or part thereof delay until actual delivery, up to a maximum deduction of 5% the purchase order price.
7. [Optional: if in the opinion of CoPD a performance security would be beneficial, then it may be requested for an amount of up to 5% of the Purchase Order value]: x% of the total amount will have to be deposited by successful bidders as performance security.
8. The Supplier must guarantee that it complies with all applicable Anti-Terrorism Laws and does not engage in or conspire to engage in any transaction that evades or avoids, or has the purpose of evading or avoiding, or attempts to violate, any of the prohibitions outlined in any Anti-Terrorism Law. “Anti-Terrorism Laws” shall mean any laws relating to terrorism or money laundering, including the Anti-Terrorism Act of the respective country (as may from time to time be amended, renewed, extended, or replaced) and any international conventions related to terrorism and counter-terrorism.
9. BRAC International reserves the right to accept or reject any or all tenders without assigning any reason.
10. For any further clarification, any bidder may contact the below:

Name: Sumo JALLAH

Mobile No. +231 (0) 777513756

Email: bidsubmission.liberia@brac.net

1. BRAC Liberia reserves the right to accept or reject any or all tenders without assigning any reason.

Yours sincerely,

For BRAC International

1. By signing this attachment, the bidder confirms he completely understands the specifications and fully intends to deliver items that comply with the attached specifications.

LOT #1 – Schedule of Items and Priced Quotation (Computer & Others)

LOT #2 – Schedule of Items and Priced Quotation (Catering Materials)

LOT #3 – Schedule of Items and Priced Quotation (Cosmetology)

LOT #4 – Schedule of Items and Priced Quotation (Decoration)

LOT #5 – Schedule of Items and Priced Quotation (Driving Materials)

LOT #6 – Schedule of Items and Priced Quotation (Pastry)

LOT #7 – Schedule of Items and Priced Quotation (Tailoring Materials)

In signing this quotation, we confirm that we comply with all applicable Anti-Terrorism Laws (as hereinafter defined) and do not engage in or conspire to engage in any transaction that evades or avoids, or has the purpose of evading or avoiding, or attempts to violate, any of the prohibitions outlined in any Anti-Terrorism Law. “Anti-Terrorism Laws” shall mean any laws relating to terrorism or money laundering, including the Anti-Terrorism Act of the Respected Country (as may from time to time be amended, renewed, extended, or replaced) and any international conventions related to terrorism and counterterrorism.

Documentation Required and Other Terms and Conditions

• Documentation Required with the Submission of the Quotation

The Supplier shall attach the following documents to its quotation.

1. A duly completed and signed priced offer as per the Schedule of Items and the Priced Quotation. Note that all prices shall be quoted in US$.
2. Copy of valid business registration.
3. Up-to-date copy of Tax Clearance
4. Technical Specification for the service delivery; and
5. Purchase Order samples for at least two (2) sales for similar vehicles supplied by the Supplier during the last two (2) years.

• Terms and Conditions for the Supply of Goods or Services and Payment.

The Conditions attached hereinafter may only be varied with the written agreement of the Purchaser, and no terms and conditions put forward at any time by the Supplier shall form any part of the Purchase Order.

1. There is no mandatory requirement of tender security or performance security because of the nature of procurement. [However, if in the opinion of CoPD a performance security would be necessary, it may be requested for an amount of up to 5% of the estimated value of the procurement, and the text of this Clause shall be changed accordingly].
2. The performance of the supply and delivery shall be completed by the due date specified in item 2(e) of the Request for Quote [if required, the period for delivery of goods may be adjusted; adjustment shall in that case be made consistently in all applicable documents];
3. after delivery of goods, the supplier shall submit an original Invoice and copies to the Purchaser. The invoice shall show the cost of the goods and /Taxes separately.
4. payment of the Invoice shall be arranged by the Purchaser, within thirty (30) days from the date of issue of the delivery receipt, but only against the actual goods delivered as listed in the Purchase Order.
5. payments against Taxes and other impositions shown in the Supplier’s invoice shall either:
6. be made as per Govt. procedure, at the time of settlement of the Invoice; or

1. be made in advance by the Supplier, who shall then submit the Treasury Challan, which has been paid through the Country Bank.

1. The Purchaser may, by written notice sent to the Supplier, terminate the Purchase Order in whole or in part at any time for its convenience:
2. if the Supplier fails to deliver any or all the goods within the period (s) specified in the Purchase Order, or
3. if the Supplier fails to perform any other obligation(s) under the Purchase Order, or
4. if the Supplier, in either of the above circumstances, does not cure its failure within a period of (3) three calendar days after receipt of a notice of default from the Purchaser specifying the nature of the default(s), or
5. if the Supplier, in the judgment of the Purchaser, has engaged in any corrupt, fraudulent, collusive or coercive practices in competing for or in executing the tasks under this Contract; and
6. The Supplier shall provide the warranty, as stipulated in the Quotation document, for the goods to be supplied and confirm that if any faults are detected within the Warranty period in the supplied goods, the Supplier shall be bound to rectify the fault or replace the service