RFQ Number: LFSA-2025-010

Issuance Date: January 14, 2025

Deadline for Offers: January 27, 2025

Description: The Liberia Foundational Skills Activity (LFSA) is a United States for International Development (USAID) funded program implemented by Chemonics International in Liberia.
The project will work to increase the percentage of Liberian children accessing private primary school and meeting government of Liberia learning standards.
The LFSA will enter into a contractual agreement with the successful service provider for a period of one (1) year from the date of appointment.

For: USAID- Liberia Foundational Skills Activity (LFSA)
Chemonics International

Funded By: United States Agency for International Development (USAID),
Cooperative Agreement No. 72066924CA00001

Implemented By: Chemonics International Inc. Liberia Foundational Skills Activity

Point of Contact: liberiafsaprocurement@liberiafsa.org

***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****

Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at https://www.chemonics.com/our-approach/standards-business-conduct/

Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.

Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, Chemonics will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business.

Offerors responding to this RFQ must include the following as part of the proposal submission:
• Disclose any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.
• Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.
• Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
• Certify that all information in the proposal and all supporting documentation are authentic and accurate.
• Certify understanding and agreement to Chemonics’ prohibitions against fraud, bribery and kickbacks.

Please contact businessconduct@chemonics.com with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to Chemonics’ Headquarters office through the contact information listed on the website found at the hyperlink above

Section 1: Instructions to Offerors

1. Introduction: The Liberia Foundational Skills Activity Project is a USAID program implemented by Chemonics International Inc. in Liberia. The goal of the LFSA is to increase the percentage of Liberian children accessing public primary school and meeting government of Liberia learning standards.
The LFSA has offices in Margibi, Bong, Grand Bassa, Lofa, and Nimba counties. These county offices are located at the administrative/provisional capital of each county. It is therefore, against this background that the LFSA wants to hire a suitable service provider for the provision of security.

As part of project activities, the LFSA requires the provision of security guard services. Security guards are to be stationed at the premises in Margibi, Bong, Grand Bassa, Lofa, and Nimba counties. The security services must be provided 24 hours a day, 7 days a week, including holidays and weekends, on a 3-shift per 24-hour basis.
The purpose of this RFQ is to solicit quotations for these security guard services.

Offerors are responsible for ensuring that their offers are received by Chemonics in accordance with the instructions, terms, and conditions described in this RFQ. Failure to adhere with instructions described in this RFQ may lead to disqualification of an offer from consideration.

Offerors are responsible for ensuring that their offers are received by Chemonics in accordance with the instructions, terms, and conditions described in this RFQ. Failure to adhere with instructions described in this RFQ may lead to disqualification of an offer from consideration.

2.Offer Deadline and Protocol: Offers must be received no later than 5:00PM local Monrovia time on Monday, January 27, 2025, email: liberiafsaprocurement@liberiafsa.org
or by hard copy delivery to the Chemonics International – LFSA Liberia office. Any email offers must be emailed to liberiafsaprocurement@liberiafsa.org. Any hard copy deliveries must be stamped and signed by the offeror’s authorized representative and delivered to the Chemonics International – LFSA Liberia office located at 16th Street (landside), Coleman Avenue, Monrovia, Liberia.
Please reference the RFQ number in any response to this RFQ. Offers received after the specified time and date will be considered late and will be considered only at the discretion of Chemonics.

3. Questions: Questions regarding the technical or administrative requirements of this RFQ may be submitted no later than 1:00 PM local Monrovia time on 21st January 2025 by email to liberiafsaprocurement@liberiafsa.org

Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification—and the responses thereto—that Chemonics believes may be of interest to other offerors will be circulated to all RFQ recipients who have indicated an interest in bidding.

Only the written answers issued by Chemonics will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of Chemonics, or any other entity should not be considered as an official response to any questions regarding this RFQ.

4. Scope of Work: Section 3 contains the Scope of Work for the required work for the services that might be ordered under this RFQ and the technical qualifications that the selected offeror must possess.

4. Quotations: Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive basis, including delivery and all other costs. Prices must be inclusive of the following costs: salaries, fringe, overhead costs, equipment maintenance, fee, and insurance (including worker’s compensation insurance mandated by U.S. Defense Base Act (DBA insurance)).
Pricing must be presented in US Dollars. Offers must remain valid for not less than thirty (30) calendar days after the offer deadline. Offerors are requested to provide quotations on their official quotation format or letterhead; in the event this is not possible, offerors may complete the table in Section 3(B).

In addition, offerors responding to this RFQ are requested to submit the following:
• Organizations responding to this RFQ are requested to submit a copy of their official registration or business license.
• Cover letter, signed by an authorized representative of the offeror (see Section 4 for template)
• Copy of required licenses and official registration to operate a security firm within Liberia.
• Copy of offeror’s registration or business license if separate and different from registration in Liberia
• Three (3) past performance references for the delivery of services similar to the type contemplated in this solicitation, including a description of the services provided and contact information with telephone and email address. The past performance references must include contact information with telephone and email.
• Communications Protocol – Description of the communication’s protocol between the guard force and operations room that provides oversight/supervision/support to guards, outlining the offeror’s response capabilities in the event of an emergency, including 1) speed of response (where stationed, distance from facilities) and 2) how offeror would respond (number of people, if response force is armed, etc.).
• Proof of training and/or certifications associated with providing security services.
• Signed certification stating the offeror’s detailed current level of insurance coverage which should include but is not limited to Defense Based Act (DBA) worker’s compensation, Comprehensive General Liability, Automobile Liability, and Umbrella insurances.
• Official quotation, including any cost notes (see Section 3 for requirements)
• CVs for all proposed security guards and other personnel
• The price quotation be submitted separately from above documents. All other parts of this quotation must not make reference to pricing data in order that the technical evaluation may be made strictly on the basis of technical merit.

5. Delivery time frame: As part of its response to this RFQ, each offeror is expected to provide an estimate (in calendar days) of the delivery timeframe (after receipt of order). The delivery estimate presented in an offer in response to this RFQ must be upheld in the performance of any resulting contract.

6. Source/Nationality/Manufacture: All goods and services offered in response to this RFQ or supplied under any resulting award must meet USAID Geographic Code 937 in accordance with the United States Code of Federal Regulations (CFR), 22 CFR §228. The cooperating country for this RFQ is Liberia.

Offerors may not offer or supply any commodities or services that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Cuba, Iran, North Korea, and Syria.

Any and all items that are made by Huawei Technology Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, Dahua Technology Company will not be accepted. If quotes include items from these entities, please note that they will be deemed not technically responsive and excluded from competition.

7. Taxes and VAT:
The agreement under which this procurement is financed and does not permit the financing of any taxes, VAT, tariffs, duties, or other levies imposed by any laws in effect in the Cooperating Country. No such Cooperating Country taxes, VAT, charges, tariffs, duties or levies will be paid under an order resulting from this RFQ.

8. Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. Chemonics will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.

9. UEI Number: Companies or organizations, whether for-profit or non-profit, shall be requested to provide a Unique Entity Identifier (UEI) number if selected to receive an award in response to this RFQ valued greater than or equal to USD $30,000 (or equivalent in other currency). If the Offeror does not have a UEI number and is unable to obtain one before RFQ submission deadline, Offeror shall include a statement noting their intention to obtain a UEI number should it be selected as the successful offeror or explaining why obtaining a UEI number is not possible. Contact sam.gov to obtain a number. Guidance on obtaining a UEI number is available from Chemonics upon request

10. Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. Chemonics will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government

11. Evaluation and Award:
An award will be made to the offeror whose proposal is determined to be responsive to this solicitation document, meets the eligibility criteria stated in this RFQ, meets the technical, management/personnel, and corporate capability requirements, and is determined to represent the best value to Chemonics. Best value will be decided using the tradeoff process.

This RFQ will use the tradeoff process to determine best value as set forth in FAR 15.101-1. That means that each proposal will be evaluated and scored against the evaluation criteria and evaluation sub-criteria, which are stated in the table below. Chemonics will award a subcontract to the offeror whose proposal represents the best value to Chemonics and LFSA project. Chemonics may award to a higher priced offeror if a determination is made that the higher technical evaluation of that offeror merits the additional cost/price. Evaluation points will not be awarded for cost only, but for overall evaluation purposes of this RFQ, technical evaluation factors other than cost, when combined, are considered significantly more important than cost factors. Cost will primarily be evaluated for realism and reasonableness. If technical scores are determined to be nearly equal, cost will become the determining factor.

Technical – 25 points: Responsiveness to the technical specifications and requirements.
Management – 15 points: Key Personnel, and Staffing Plan and with well trained personnel
Corporate Capabilities – 20 points: Experience, and Past Performance in the sector
Price – 40 points: The overall cost presented in the offer.
In evaluating proposals, Chemonics will use the following evaluation criteria and sub-criteria:

Evaluation Criteria Evaluation Sub-criteria Maximum Points
Technical Approach, Methodology, and Detailed Work Plan
Technical know-how – Chemonics will assess whether the quotation clearly explain, understand and respond to the objectives of the project as stated in the Scope of Work? 25 points
Subtotal Points – Technical Approach 25 points

Management, Key Personnel, and Staffing Plan
Personnel Qualifications – Chemonics will evaluate Whether the proposed team members have necessary experience and capabilities to carry out the scope of work? 15 points
Subtotal Points – Management 15 points
Corporate Capabilities, Experience, and Past Performance
Chemonics will assess the past performance of the Offerors by contacting three references who may indicate the Offeror’s past performance for projects of similar size and scope. Offerors must include [insert number, e.g., 3 or 5] past performance references of similar work (under contracts or subcontracts) previously implemented as well as contact information for the companies for which such work was completed. Contact information must include at a minimum: name of point of contact who can speak to the offeror’s performance, name and address of the company for which the work was performed, and email and phone number of the point of contact 20 points
Subtotal Points – Corporate Capabilities 20 points
Price, the Overall Cost Presented in the Offer

40 points
Subtotal Points – 40 points
Total Points 100 points

Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration. Chemonics reserves the right to waive immaterial deficiencies at its discretion.

Best-offer quotations are requested. It is anticipated that award will be made solely on the basis of these original quotations. However, Chemonics reserves the right to conduct any of the following:
• Chemonics may conduct negotiations with and/or request clarifications from any offeror prior to award.
• While preference will be given to offerors who can address the full technical requirements of this RFQ, Chemonics may issue a partial award or split the award among various suppliers, if in the best interest of the LFSA Project.
• Chemonics may cancel this RFQ at any time.
• Chemonics may reject all offers, if such action is considered to be in the best interest of Chemonics.

12. Privity: Please note that in submitting a response to this RFQ, the offeror understands that USAID is not a party to this solicitation and the offeror agrees that any protest hereunder must be presented—in writing with full explanations—to the LFSA for consideration, as USAID will not consider protests regarding procurements carried out by implementing partners. Chemonics, at its sole discretion, will make a final decision on the protest for this procurement.

13. Terms and Conditions: This is a RFQ only. Issuance of this RFQ does not in any way obligate Chemonics, the LFSA Project, or USAID to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer.

This solicitation is subject to Chemonics’ standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note the following terms and conditions will apply:
(a) Chemonics’ standard payment terms are net 30 days after receipt and acceptance of any commodities or deliverables. Payment will only be issued to the entity submitting the offer in response to this RFQ and identified in the resulting award; payment will not be issued to a third party.
(b) Any award resulting from this RFQ will be firm fixed price, in the form of a purchase order.
(c) Purchase orders may not be assigned, sub-contracted, or delegated, in whole or in part, by the Supplier without the written consent of Chemonics; in the absence of such written consent, any assignment to a third party is void.
(d) No services or commodities may be supplied that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Cuba, Iran, North Korea, Syria
(e) Any international air or ocean transportation or shipping carried out under any award resulting from this RFQ must take place on U.S.-flag carriers/vessels.
(f) United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFQ must ensure compliance with these laws.

Section 2: Offer Checklist

To assist offerors in preparation of proposals, the following checklist summarizes the documentation to include an offer in response to this RFQ:

□ Cover letter, signed by an authorized representative of the offeror (see Section 4 for template)
□Copy of required licenses and official registration to operate a security firm within Liberia.
□ Copy of offeror’s registration or business license if separate and different from registration in [enter Country]
□ Proof of registration and/or certifications associated with providing security services and/or maintaining and using weapons.
□ Signed certification stating the offeror’s detailed current level of insurance coverage which should include but is not limited to Defense Based Act (DBA) worker’s compensation, Comprehensive General Liability, Automobile Liability, and Umbrella insurances.
□ Three (3) past performance references for the delivery of services similar to the type contemplated in this solicitation, including a description of the services provided and contact information with telephone and email address. The past performance references must include contact information with telephone and email
□ Company policies governing duty of care and/or that restrict services being offered to include policies on usage of force policy.
□ Evidence of Responsibility Form (see Annex 3).
□ Communications Protocol – Description of the communication’s protocol between the guard force and operations room that provides oversight/supervision/support to guards, outlining the offeror’s response capabilities in the event of an emergency, including 1) speed of response (where stationed, distance from facilities) and 2) how offeror would respond (number of people, if response force is armed, etc.).
□ Company policies/regimen related to staff training. The training regimen shall include initial training and qualifications as well as regularly scheduled sustainment training.
□ Official quotation, including any cost notes (see Section 3 for requirements)
□ CVs for all proposed Security managers and guard commanders if applicable to SOW.

Section 3: Scope of Work and Pricing Schedule

Section 3.A (1): Scope of Work:

The Offeror shall provide security services to support the safety and security of the LFSA Office in Liberia, securing the general safety of the compounds including staff, visitors, vehicles, generators and other premise assets. The sole function of the security services and security personnel provided by the Offeror is to minimize the risk of loss or damage by fire, theft, burglary, vandalism, terrorism, natural disaster, riot, or civil commotion. The Offeror will use its best endeavors to minimize or prevent loss or damage to the Chemonics property. The Offeror shall complete the following tasks:

Tasks:

Guards must be qualified to provide unarmed static security services, to which include the duties of securing facility entry points, conducting perimeter patrols of the premises, reporting suspicious activities and other potential safety and security threats, monitoring receiving and dispatch processes, and responding to security incidents in accordance with designated standard operating procedures (SOPs). Tasks may include, but will not be limited to:

• Ensuring staff and visitors’ entry into the premises is subject to verification. All visitors must be accompanied to the offices.
• The security guards/officers are required to conduct access control of all visitors on to the property. A logbook detailing the full name, contact information, Identity number and reason for the visit to the property must be logged in the logbook with the accompanying signature of the visitor.
• The security company is required to conduct hourly surveillance of the yard and log the inspections in a logbook of which copies of the logged details must be submitted to the security specialist/ the county manager by the 25th day of each month.
• The service provider submits an invoice each month including an attendance report, which will be verified before payment takes effect.
• All invoices must be accompanied by the required reports. Failure to submit the reports will result in no payment being affected
• Ensuring that all vehicles (cars and motorcycles) are logged out and logged back in to the compound. The log will include the time that the vehicle exited or entered the site and the name of the driver.
• Ensuring that staff or visitors entering the premises, either on foot or in vehicles, do not bring in any unauthorized items such as explosive/ non-explosive weapons, sharp objects or dangerous weapons and flammable/corrosive/explosive chemical materials.
• Routinely conducting perimeter patrols of the site, monitoring its surroundings for any potential security or safety concerns.
• Promptly report any suspicious activity or encountered incidents within or immediately outside of the premises to the security specialist and an incident report for any security incidents within the same day of occurrence. Such reports must include, at a minimum, (a) date, time and place of the location, (b) description of the events, (c) injuries to personnel or damage/loss of property, (d) witnesses, (e) current security assessment, and (f) other relevant information. Providing incident response and management in accordance with guard training and standard operating procedures. Assigned guards should be supported by periodic mobile patrols for back up during all shifts.
• It is expected that the service provider provides due diligence and commitment to the security services applied. Professionalism is always expected
• The premises must be guarded 24 hours per day, morning, afternoon and night shift rotation.
• The security company must always be alerted to respond to fire hazards that might occur within the premises of the compound.
• The security company must be able to train its officers on how to use fire extinguishers.
• The Security Company must possess the baton, torch, and all other equipment which may assist the security guard on duty to protect the property and self.
• Guards should be trained and always have refresher training to keep them alert.
• Good working knowledge of visitor’s access
• Good working knowledge of Facility look up
• Knowledgeable to incident reporting in time
• Knowledgeable to office threat, (fire and electrical hazard)
• Securing the general safety of the compounds including staff, visitors, vehicles, generators and other premise assets
• Always denying/delaying unauthorized personnel into LFSA compound
• The safety of the security personnel is the sole responsibility of the service provider.
• LFSA will not be held accountable for any injuries and/or death which may occur as of a result of any accident and/or incident while on duty.

Guards must meet the following minimum service standards:

• Have at least 3 years of previous experience as a security guard in Liberia protecting staff, materials, and structures against common risks (as evidenced by resume / work history)
• Have proficiency in English; including the ability to read and write and maintain the security logbooks in each post.
• Trained in static guard operations including security tactics, access control, and personnel and vehicle searches (Offeror shall be able to provide details of completed guard training as requested by Chemonics)
• Fully vetted to ensure a clean criminal record, no dependence on drugs or alcohol, and positive reference checks (Offeror shall be able to provide evidence of vetting process as requested by Chemonics)
• Physically fit to perform all job functions to include lift, move, and carry objects weighing 25kg unimpeded and without assistance; standing for long periods of time, walk, run, jump, and climb unimpeded and without assistance; ability to distinguish basic colors, distinguish depth, and see clearly at night and in lowlight (Offeror shall ensure that personnel are medically fit to perform the functions of the job)
• In possession of National Identity Cards issued by the Government of Liberia (Offeror shall be able to provide personnel identification as requested by Chemonics)

Equipment:
Guards shall be equipped and supplied, at a minimum, with the following individual equipment:
• Work uniform(s) sufficient to maintain professional dress and appearance for all guards
• Work boots
• Wet/cold weather jacket
• Baton/nightstick
• Whistle
• Handcuffs
• Flashlight and spare batteries
• First aid kit
• Mobile/cellular telephone (including airtime / phone credit)

Rotations:
Offeror should propose the appropriate number of guard shifts to provide guards for a 24-hour service, 7 days per week (three 8-hours shifts). If the guards will rotate shifts, please provide required information for all staff who will provide security services. Offeror shall ensure that staff does not work more than a 8 hour shift during a 24 hour period and no more than 48 hours during a seven day period. Please refer to the section 3.B (two security guards deployed for the morning and afternoon shifts, three security guards deployed for evening shift).
Adjustments: Upon Chemonics request, the Offeror must be able to increase or decrease the number of guards on duty within 48 hours of the request being ordered by Chemonics in writing through the changes clause described in the future subcontract.

Policy on Use of Deadly Force: The Offeror’s security procedures shall comply with local law.

In-extremis Response: Guards shall be managed 24/7 by a designated control room capable of deploying an immediate response team in the event of activation by the guards. Immediate response teams must be able to respond to the distress call in under 30 minutes in accordance with a proven rapid response protocol. Immediate response teams must further be trained in incident management and emergency response, to include training in managing a range of site security incidents.

Oversight of Offeror Services
Oversight. Technical and management oversight of Offeror services shall be provided by Chemonics. Oversight of the general security policy and approach for the LFSA Office and this subcontract will be provided collaboratively with the Chemonics Security Management Unit, the Offeror, and the LFSA office management team.

Management. Security personnel shall be managed by the Offeror. The Offeror shall ensure security personnel presence at the LFSA offices, including all required monitoring and oversight to ensure that guards are at their posts and performing their duties as required. Security personnel shall maintain adequate records of operations on site. The Offeror shall produce a Security Service Monthly Report that will at a minimum contain: the names of the personnel who worked and their specific shift rotations date and time), any observations made by their personnel, and any issues or observations that were reported. Chemonics shall in return provide the Offeror monthly feedback on guard performance or any other items of note. Security personnel must comply with the instructions of the LFSA Office management team and must always exhibit courtesy and the highest levels of professionalism in the performance of their duties. Chemonics will notify the Offeror verbally and, either before or after verbal notification, also in writing of any conduct problems concerning the Offeror’s employees or agents about the services as soon as possible after Chemonics becomes aware of them. The Offeror shall substitute any of the security guards within 2 days of written notice by Chemonics if any such guard is negligent in the performance of his/her duties or if s/he repeatedly refuses to follow the instructions of Chemonics. Chemonics emphasizes the importance of information for the proactive management of security. To support the provision of security services, the Offeror shall ensure security personnel liaise regularly with other security stakeholders around the LFSA compounds to remain apprised of potential threats or relevant incidents. Any information which may have an impact on the security of staff and operations at the LFSA, offices will be communicated to Chemonics in writing (and verbally if appropriate). The Offeror shall further provide real-time updates on immediate security issues and threats around operations such as demonstrations, riots, police operations, criminal activity, road closures, and heavy traffic. These should be provided to the designated personnel via email or phone depending on the immediacy of the situation.

Reporting. The Offeror shall provide Chemonics in writing with any observations and recommendations pertaining to the safety and security of the location, and the security measures implemented on site. Chemonics emphasizes the importance of information for the proactive management of security. Any information which may have an impact on the security of project staff and operations will be communicated to Chemonics either in writing or verbally as appropriate. The Subcontractor shall further provide real-time updates on immediate security issues and threats in the area of operations such as demonstrations, riots, police operations, criminal activity, road closures, and heavy traffic. These should be provided to the designated personnel via phone or email depending on the immediacy of the situation. The Subcontractor shall produce monthly service reports that will at a minimum contain: the names of the personnel who worked and their specific shift rotations (dates and times), any observations made by their personnel, and any issues or observations that were reported.

The Offeror shall further provide baseline Standard Operating Procedures (SOP) for security personnel and assist in the development of site-specific SOPs including, but not limited to, access control and incident response. The Offeror shall provide a guard post and relief log, detailing when guards are posted and relieved, when supervisors make rounds, and any incidents or other information of note.

Offeror Performance Clause

The Offeror is required to ensure that all guards follow prescribed issue resolution standard operating procedures. Failure to notify appropriate personnel in the event of an alarm at the LFSA office could be considered a breach of the contract and result in the loss of the security contract with Chemonics. Additionally, it is the responsibility of the Offeror to identify any gaps in the existing alarm response protocol and notify all appropriate Chemonics leadership with recommendations to resolve said gap.

Training

The Offeror shall have an established training regimen for all security personnel appropriate to job requirements. The training regimen shall include initial training and qualifications as well as regularly scheduled sustainment training. All training must be in accordance with the local law. The subcontractor shall provide documentation for individual training covering rules for the use of force including whether defense of others is consistent with local law.

Mobilization
The Contractor, when selected must have capacity to mobilize personnel and resources within 48 hours or maximum of two calendar days after award of a contract/ Purchase order.

Section 3 (B): Pricing Schedule:

Offerors are requested to provide quotations containing the information below in response to the Section 3 (A) Scope of Work, on official letterhead or official quotation format. In the event this is not possible, offerors may complete this Section 3(B) and submit a signed/stamped version to Chemonics. The table below only requests the unit price for the guard that meets the specifications defined in the previous section. At the time of the award the Offeror will state the total number of guards Chemonics will require in each of the office locations and will apply the unit cost to calculate the total amount of the subcontract

Line Item Description and Requirements *
Qty Monthly Cost
Unit Price
Currency (USD) Total Price Currency
(USD)
1 Personnel assigned: Day shift (First) 2
2 Personnel assigned: Afternoon shift (Second) 2
3 Personnel assigned: Night shift (Third) 3
Subtotal:
Other Costs (Describe: ______________________) :
GRAND TOTAL (USD) :

* Guards on 1st shift -7:00AM -3:00PM
Guards on 2nd shift -3:00PM -11:00PM
Guards on 3rd shift -11:00PM -7AM:00AM

Section 4: Offer Cover Letter

The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the offeror:

To: USAID-Liberia Foundational Skills Activity
Chemonics International
Coleman Avenue, 16th Street-Sinkor
Monrovia

Reference: RFQ No. LFSA-2025-010
To Whom It May Concern:

We, the undersigned, hereby provide the attached offer to perform all work required to complete the activities and requirements as described in the above-referenced RFQ. Please find our offer attached.

We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFQ. We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFQ—are eligible to participate in this procurement under the terms of this solicitation and under USAID regulations.

Furthermore, we hereby certify that, to the best of our knowledge and belief:
• We have no close, familial, or financial relationships with Chemonics or any project implemented in Liberia by Chemonics project staff members.
• We have no close, familial, or financial relationships with any other offerors submitting proposals in response to the above-referenced RFQ; and
• The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
• All information in our proposal and all supporting documentation is authentic and accurate.
• We understand and agree to Chemonics’ prohibitions against fraud, bribery, and kickbacks.

We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete.

Authorized Signature:

Name and Title of Signatory:

Date:

Company Name:

Company Address:

Company Telephone and Website:

Company Registration or Taxpayer ID Number:

Company UEI Number:

Does the company have an active bank account (Yes/No)?

Official name associated with bank account (for payment):
Section 5: Federal Funding Accountability and Transparency Act (FFATA) Subaward Reporting Questionnaire

If the offeror is selected for an award valued at $30,000 or above and is not exempted based on a positive response to paragraph (a) below, any first-tier subaward to the organization may be reported and made public through FSRS.gov in accordance with The Transparency Acts of 2006 and 2008. Further, in accordance with FAR 52.204-10 and 2 CFR Part 170, if the offeror positively certifies below in paragraph (b) and negatively certifies in paragraphs (c) and (d), the offeror will be required to disclose to Chemonics for reporting in accordance with the regulations, the names and total compensation of the organization’s five most highly compensated executives. By submitting this offer, the offeror agrees to comply with this requirement as applicable if selected for a subaward.

Liberia Foundational Skills Activity
Cooperative Agreement No. 72066924CA00001

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Subcontract/Grant Number: Insert Subcontract Number
Start Date: Insert Subcontract Start Date
Subcontract/Grant Value: Insert Subcontract Value

a) In the previous tax year, was your company’s gross income from all sources under $300,000?

Yes No
If “No” is the response to the preceding question, please provide the below information and answer the remaining questions.
b) In your business or organization’s preceding completed fiscal year, did your business or organization (the legal entity to which the UEI number belongs) receive (1) 80 percent or more of its annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements?:

Yes No

c) Does the public have access to information about the compensation of the executives in your business or organization (the legal entity to which the UEI number it provided belongs) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986)?:

Yes No

d) Does your business or organization maintain an active registration in the System for Award Management (www.SAM.gov)?

Yes No

e) If you have indicated “Yes” for paragraph (b) and “No” for paragraphs (c) and (d) above, provide the names and total compensation* of your five most highly compensated executives** for the preceding completed fiscal year.

1. Name: ______________________________________________________________
Amount: _____________________________________________________________

2. Name: ______________________________________________________________
Amount: _____________________________________________________________

3. Name: ______________________________________________________________
Amount: _____________________________________________________________

4. Name: ______________________________________________________________
Amount: _____________________________________________________________

5. Name: ______________________________________________________________
Amount: _____________________________________________________________

By signature below, I hereby certify that the information provided above is true and accurate as of the date of execution of this document, and I further understand that annual certification is required for information provided in paragraph (e) above.

Signature and Title (required) Date

*“Total compensation” means the cash and noncash dollar value earned by the executive during the Subcontractor’s preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)):
(1) Salary and bonus.
(2) Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Financial Accounting Standards Board’s Accounting Standards Codification (FASB ASC) 718, Compensation-Stock Compensation.
(3) Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives and are available generally to all salaried employees.
(4) Change in pension value. This is the change in the present value of defined benefit and actuarial pension plans.
(5) Above-market earnings on deferred compensation which is not tax-qualified.
(6) Other compensation, if the aggregate value of all such other compensation (e.g., severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000.

**” Executive” means officers, managing partners, or any other employees in management positions.

I hereby certify that the above statements are true and accurate, to the best of my knowledge.

Authorized Signature:
Name and Title of Signatory:
Date: