Request for Quotation (Procurement of Catering and Conference Hall Rental Services in three (3) Counties Montserrado County, Grand Bassa County, and Margibi County)
- Location:
- Salary:negotiable
- Job type:Bid / ToR/RFQ/RFP/EOI
- Posted:4 months ago
- Category:Bid / ToR/RFQ/RFP/EOI
- Deadline:August 21, 2025
Request for Quotation No. LIT 2025-0008
Procurement of Catering and Conference Hall Rental Services in three (3) Counties Montserrado County, Grand Bassa County, and Margibi County
Issue Date: August 15, 2025
EDUCATION DEVELOPMENT CENTER (EDC)
EDC is one of the world’s leading nonprofit research and development firms. Established in 1958, EDC designs, delivers and evaluates innovative programs to address some of the world’s most urgent challenges in education, health, and economic opportunity. Our services include research, training, educational materials, and strategy, with activities ranging from seed projects to large-scale national and international initiatives. EDC is committed to equity, diversity and inclusion in the workplace.
Project Description
Mastercard Foundation’s Leaders in Teaching (LIT) initiative aims to transform secondary education across Africa by strengthening secondary-level teaching and learning so that young people have the 21st-century skills and competencies needed for employment, lifelong learning, and adult life. Education Development Center (EDC) is coordinating and implementing the LIT program in Liberia in collaboration with a consortium of over 10 local education partners and the Ministry of Education, focusing on all four LIT programmatic pillars: 1) Teacher Recruitment; 2) Teacher Training; 3) Education Leadership and Management; and 4) Teacher Motivation. Each program component under the respective LIT pillars will be implemented with a strong focus on inclusion and gender equity, addressing the unique needs of marginalized young women, youth with
The purpose of this request for quotation is to invite you to submit a quotation for assorted ICT Equipment for the MasterCard Foundation-funded Project Leaders In Teaching (LIT).
Quotation Due Date: August 21, 2025 at 4:00pm Liberia time. Quotations received after this date will not be eligible for contract award.
EDC shall evaluate all quotations based on: Price
EDC may award one or more contracts resulting from this request to the offeror (s) whose quotation(s) conforming to this request offer(s) the greatest value. EDC may also (a) reject any or all quotations, (b) accept other than the lowest quotation, or (c) accept more than one quotation.
Contracts may be issued for some or all of the deliverables. EDC may award a contract without discussions with offerors. As such, offerors are strongly encouraged to submit their best quotations with their original submissions. EDC reserves the right to conduct discussions, which may result in revisions to quotations, with one or more than one or all offeror(s) if EDC determines, at its sole discretion, discussions to be necessary. Additional documentation may be required prior to selection and discussions may include oral presentations provided by the offeror.
Quotations must include the following:
- Offer must be on company letterhead and signed;
- A copy of Offeror’s valid business registration and tax clearance;
- A sample Photos or menu
Price Quotations: The pricing of the cost must be a detailed breakdown including the unit price of each item, the total price, all applicable taxes. All pricing must be in U.S. Dollars and quotation valid for 30 days;
EDC reserves the right to select either of the following services:
- Catering Service
- Conference Hall Rental Service (Six [6] conference halls within the same facility, each with a seating capacity of 50 persons), a total of 300 participants.
Bidders are required to provide the transportation cost separately for meal delivery within Montserrado County. It is also at the discretion of the bidders not to charge for food transportation to the location of the workshop venue.
LOT 1 – Montserrado County Catering Service and Conference Hall Rental Service
| No. of Day | Quantity | Description of Commodity /Service | Unit Price (USD) | Total Price (USD) |
| 6 | 300 | Catering Service for 300 Participants, Breakfast, Lunch, Coffee Break, 1 small bottle water, 1 soft drink (Non-Alcoholic Drink) for the period August 26, 2025 to August 30, 2025 (6 Days). The kitchen facility will be inspected for good hygiene practices | ||
| 6 | 1 | Transportation cost for meal delivery within Montserrado County. | ||
| 6 | 6 | Conference Hall with Capacity of 50 persons seated, and 75 persons standing Amenities: Podium, projector with screen, tables and chairs, Air Conditioning and comprehensive sound system (EM Acoustics) 2 wireless handheld microphones, Wi-Fi access, Clean, separate restrooms for male and female guests, 24-hour on-site security, Hot and Cold water is available 24 hours a day/ 7 days a week, and Reliable electricity during events for the period August 26, 2025 to August 30, 2025 (6 Days). All 6 halls must be located in the same facility, food serving area and procedures must clearly be outlined in the quote. | ||
| Grand Total | ||||
Payment Terms including banking details;
EDC reserves the right to select either of the following services:
- Catering Service
- Conference Hall Rental Service (Two [2] conference halls within the same facility, each with a seating capacity of 50 persons), a total of 100 participants.
Bidders are required to provide the transportation cost separately for meal delivery within Grand Bassa County. It is also at the discretion of the bidders not to charge for food transportation to the location of the workshop venue.
LOT 2 – Grand Bassa County Catering Service and Conference Hall Rental Service
| No. of Day | Quantity | Description of Commodity /Service | Unit Price (USD) | Total Price (USD) |
| 6 | 100 | Catering Service for 1300 Participants, Breakfast, Lunch, Coffee Break, 1 small bottle water,1 soft drink (Non-Alcoholic Drink) for the period August 26, 2025 to August 30, 2025 (6 Days). The kitchen facility will be inspected for good hygiene practices. | ||
| 6 | 1 | Transportation cost for meal delivery within Grand Bassa County for the period August 26, 2025 to August 30, 2025 (6 Days). | ||
| 6 | 2 | Conference Hall with Capacity of 50 persons seated, and 75 persons standing Amenities: Podium, projector with screen, tables and chairs, Air Conditioning/electric fan and comprehensive sound system (EM Acoustics) 2 wireless handheld microphones, Wi-Fi access, Clean, separate restrooms for male and female guests, 24-hour on-site security, Hot and Cold water is available 24 hours a day/ 7 days a week, and Reliable electricity during events for the period August 26, 2025 to August 30, 2025 (6 Days). All 2 halls must be located in the same facility, food serving area and procedures must clearly be outlined in the quote. | ||
| Grand Total | ||||
Payment Terms including banking details;
EDC reserves the right to select either of the following services:
- Catering Service
- Conference Hall Rental Service (Two [2] conference halls within the same facility, each with a seating capacity of 50 persons), a total of 100 participants.
Bidders are required to provide the transportation cost separately for meal delivery within Margibi County.
LOT 2 – Margibi County Catering Service and Conference Hall Rental Service
| No. of Day | Quantity | Description of Commodity /Service | Unit Price (USD) | Total Price (USD) |
| 6 | 100 | Catering Service for 1300 Participants, Breakfast, Lunch, Coffee Break,1 small bottle water,1 soft drink (Non-Alcoholic Drink) for the period August 26, 2025 to August 30, 2025 (6 Days). The kitchen facility will be inspected for good hygiene practices. | ||
| 6 | 1 | Transportation cost for meal delivery within Margibi County for the period August 26, 2025 to August 30, 2025 (6 Days). | ||
| 6 | 2 | Conference Hall with Capacity of 50 persons seated, and 75 persons standing Amenities: Podium, projector with screen, tables and chairs, Air Conditioning/electric fan and comprehensive sound system (EM Acoustics) 2 wireless handheld microphones, Wi-Fi access, Clean, separate restrooms for male and female guests, 24-hour on-site security, Hot and Cold water is available 24 hours a day/ 7 days a week, and Reliable electricity during events for the period August 26, 2025 to August 30, 2025 (6 Days). All 2 halls must be located in the same facility, food serving area and procedures must clearly be outlined in the quote. | ||
| Grand Total | ||||
Payment Terms including banking details;
Quotation Submission Date: Quotations must be delivered via email to: Education Development Center, Inc., Attention:
Leaders in Teaching (LIT) Procurement Team, E-mail: LITprocurement@edc.org All quotations must be received by EDC, before the deadline date and time, August 21, 2025 at 4:00pm Liberia time
Please complete the following form and submit with your formal quotation.
| Full Legal Name of Company | ||
| Contact Person’s full name and phone number | Name: Number: | |
| Quotation Pricing Validity in Days | Number of Days: | |
| Authorized Signature: | Date: | |
Please compete the following reference form and please provide references for where your firm has provided similar commodities.
Reference #1:
Organization Name: ______________________________________________________________
Contact Person: _________________________________________________________________
Email Address: __________________________________________________________________
Telephone Number: ______________________________________________________________
Type of Commodities Provided: ____________________________________________________
Value of Commodities Provided: ____________________________________________________
Month/s and Year During Which Commodities Were Provided: ____________________________
Reference #2:
Organization Name: ______________________________________________________________
Contact Person: _________________________________________________________________
Email Address: __________________________________________________________________
Telephone Number: ______________________________________________________________
Type of Commodities Provided:_____________________________________________________
Value of Commodities Provided:____________________________________________________
Month/s and Year During Which Commodities Were Provided:____________________________
Reference #3:
Organization Name: ______________________________________________________________
Contact Person: _________________________________________________________________
Email Address: __________________________________________________________________
Telephone Number: ______________________________________________________________
Type of Commodities Provided:_____________________________________________________
Value of Commodities Provided:____________________________________________________
Month/s and Year During Which Commodities Were Provided: ___________________________
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