Page 1 of 12
USAID-funded Local Empowerment
for Accountability and Decentralization
(LEAD) project
USAID Local Empowerment for Accountability and Decentralization (LEAD)
REQUEST FOR QUOTATION (RFQ)
Issue date: December 6, 2024
Deadline: December 20, 2024
Request No: LEAD-BREQ-24-00006
Selection of vendors to provide (Long-term) Scratch
Cards to the LEAD project
DAI Global LLC, a legally registered company in Liberia and implementer of the USAID-funded Local
Empowerment for Accountability and Decentralization in Liberia (LEAD) Project aims to improve the capacities
of targeted ministries, agencies, and commissions (MACs), to formulate and administer sound tax policies,
improve budget transparency, deepen decentralization, and deliver much-needed quality services at the sub￾national level.
NOTICE: Prospective Offerors who have received this document from a source other than the LEAD project
should immediately contact LGGAprocurement@dai.com and provide their name and mailing address so
that any amendments to this RFQ or other solicitation-related communications can be sent directly to them.
Any prospective Offeror who fails to register their interest with DAI/LEAD assumes complete responsibility
if they do not receive communications before the closing date of this RFQ. Any amendments to this
solicitation will be issued via email.
Issuance of this RFQ in no way obligates DAI to award a subcontract or purchase order. Offerors will
not be reimbursed for any costs associated with the preparation of their quote. No discussions or
negotiations are permitted with Offerors under this RFQ. Offerors shall submit their best and final
price.
For a full bid package, please reach our office on 18th Street and Warner Avenue, Sinkor, Apt 2A & 2B.
Monrovia, Liberia, or through email LGGAprocurement@dai.com
Page 2 of 12
USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
Request for Quotations – Ground transportation services
Overview: DAI Global LLC, a legally registered company in Liberia and implementer of the USAID-funded
Local Empowerment for Accountability and Decentralization in Liberia (LEAD) Project, is seeking
quotations from qualified vendors to provide Scratch Cards/Recharge Cards. The LEAD project will
improve the capacities of targeted ministries, agencies, and commissions (MACs), to formulate and
administer sound tax policies, improve budget transparency, deepen decentralization, and deliver much￾needed quality services at the sub-national level.
1. RFQ No. LEAD-BREQ-24-00006
2. Issuance Date December 6, 2024
3. Title Ground transportation services to the LEAD project
4. Issuing Office DAI Global, LLC
USAID-funded LEAD project
18th Street and Warner Avenue, Sinkor, Apt 2A & 2B
Monrovia, Liberia
5. Email Address for
Submission of Quotations
All quotes must be submitted by email to
LGGAprocurementInbox@dai.com with LEAD-BREQ-
24-00006 in the email subject line. Any
other form of submission will not be accepted.
6. Deadline for Receipt of
Quotes
17:00 GMT, December 20, 2024
Late submissions will not be accepted.
7. Submission of Questions /
Clarification Requests
Offerors may submit questions and requests for clarifications by
email no later than January 18, 2024, at 13:00 GMT. Please only
submit questions to: LGGAprocurement@dai.com. All
questions received will be compiled and answered in writing and
distributed to all registered Offerors.
Warning: Please note that the email address to receive the
quotations mentioned in section 5 is different from the email
address specified in section 7 here. Quotations submitted to the
wrong address may not be accepted.
8. Anticipated Award Type DAI anticipates awarding a Blanket Purchase Agreement (BPA) for
one year, with an estimated start date of February 1, 2024, through
December 31, 2024.
“A BPA will allow DAI to make recurring purchases throughout the
award period based on the accepted unit price for each service. At
this time, DAI cannot estimate quantity requirements for service
needs. Actual purchases will be issued through individual release
orders under the BPA. Offerors are encouraged to submit best￾priced offers for each of the services, which will become fixed for
the entire award period. DAI may award more than one BPA under
Page 3 of 12
USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
this RFQ to guarantee the availability of services from more than
one offeror.”
9. Basis for Award An award will be made to the responsible Offeror whose quotation
is responsive to the terms and conditions of this RFQ and is most
advantageous to DAI, considering price and/or other factors
included in this RFQ.
To be considered for the award, Offerors must follow the
instructions provided in this RFQ, submit a complete quotation (see
section 11), meet all of the requirements identified in Sections 12
and 13, and produce a Unique Entity ID (SAM) (see section 16)
before award.
10. Technical Specifications
and Requirements
See Attachment A
11. Complete Quotation
Response
A complete submission in response to this RFQ includes:
1. Attachment B – Cover Letter
2. Attachment C – Vendor submission form (not applicable)
3. Attachment D – Price Schedule
4. Attachment E – Past Performance References
5. Copy of certification of incorporation/registration
6. Copy of current and valid Tax Compliance certificate with
relevant authorities
12. General Instructions to
Offerors
• Each Offeror is responsible for reading very carefully and
understanding fully the terms and conditions of this RFQ. Failure
to do so will be at the Offeror’s risk.
• All communications regarding this solicitation are to be made
solely through the Issuing Office and must be submitted via
email.
• If this RFQ solicitation is amended, then all terms and conditions
not modified through the amendment shall remain unchanged.
• By submitting a quote, Offerors fully understand that their quote
must be valid for 30 days, which shall be indicated in the cover
letter submission.
• Before any award the Offeror must meet all determination of
responsibility requirements as listed in Box 13.
• Offerors shall submit quotes on company letterhead and sign,
date, and stamp their quotation.
• Offerors shall complete Attachment B: Price Schedule template in
United States Dollars (USD) only exclusive of Value Added Tax
(VAT). DAI will seek VAT exemption in Liberia as permitted under
the DAI prime contract.
13. Determination of
Responsibility
DAI will not enter into any type of agreement with a vendor before
ensuring the vendor’s responsibility. When assessing a vendor’s
responsibility, the following factors are taken into consideration:
1. Copy of certificate of incorporation/registration
Page 4 of 12
USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
2. Copy of current and valid Tax Compliance certificate with
relevant authorities
3. Evidence of a Unique Entity ID (SAM) (explained below and
instructions contained in the Annex) (Not applicable for this
procurement unless any of the languages from section 16
apply)
4. Confirmation the source, origin, and nationality of the services
are not from a Prohibited Country (explained below) or include
the use of prohibited technology.
5. Ability to comply with required or proposed delivery or
performance schedules.
6. Have a satisfactory past performance record as demonstrated
by completed past performance information for three current or
prior clients.
7. Be qualified and eligible to perform work under applicable laws
and regulations.
8. Have an official/company’s bank account for payments.
14. Geographic Code Under the authorized geographic code of 935 for its contract, DAI
may only procure goods and services from authorized countries.
DAI does not procure any services from prohibited countries listed
by the Office of Foreign Assets Control (OFAC) as sanctioned
countries. The current list of countries under comprehensive
sanctions includes Cuba, Iran, North Korea, Sudan, and Syria. DAI is
prohibited from facilitating any transaction by a third party if that
transaction would be prohibited if performed by DAI.
15. Prohibited Technology Offerors MUST NOT provide any goods and services that utilize
telecommunications and video surveillance products from the
following companies: Huawei Technologies Company, ZTE
Corporation, Hytera Communications Corporation, Hikvision,
Hangzhou Hikvision Digital Technology Company, or Dahua
Technology Company, or any subsidiary or affiliate thereof, in
compliance with FAR 52.204-25.
16. Unique Entity ID (SAM) All U.S. and foreign organizations that receive first-tier
subcontracts/ purchase orders with a value of $30,000 and above
are required to obtain a Unique Entity ID (SAM) before signing the
agreement. Organizations are exempt from this requirement if the
gross income received from all sources in the previous tax year was
under $300,000. DAI requires that Bidders sign the self-certification
statement if the Bidder claims an exemption for this reason.
For those required to obtain a Unique Entity ID (SAM)you may
request Attachment C: Instructions for Obtaining a Unique Entity ID
(SAM)For those not required to obtain a Unique Entity ID (SAM),
you may request Attachment D: Self-Certification for Exemption
from Unique Entity ID (SAM)Requirement
Page 5 of 12
USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
17. Compliance with Terms
and Conditions
The bidder shall be aware of the general terms and conditions for
an award resulting from this RFQ. The selected Bidder shall comply
with all Representations and Certifications of Compliance listed in
Attachment B.
18. Anti-Corruption and Anti￾Bribery Policy and
Reporting Responsibilities
DAI conducts business under the strictest ethical standards to
assure fairness in competition, reasonable prices, and successful
performance or delivery of quality goods and equipment. DAI does
not tolerate the following acts of corruption:
• Any requests for a bribe, kickback, facilitation payment, or
gratuity in the form of payment, gift, or special consideration by
a DAI employee, Government official, or their representatives, to
influence an award or approval decision.
• Any offer of a bribe, kickback, facilitation payment, or gratuity in
the form of payment, gift, or special consideration by an offeror
or subcontractor to influence an award or approval decision.
• Any fraud, such as misstating or withholding information to
benefit the offeror or subcontractor.
• Any collusion or conflicts of interest in which a DAI employee,
consultant, or representative has a business or personal
relationship with a principal or owner of the offeror or
subcontractor that may appear to unfairly favor the offeror or
subcontractor. Subcontractors must also avoid collusion or
conflicts of interest in their procurements from vendors. Any such
relationship must be disclosed immediately to DAI management
for review and appropriate action, including possible exclusion
from award.
These acts of corruption are not tolerated and may result in serious
consequences, including termination of the award and possible
suspension and debarment by the U.S. Government, excluding the
offeror or subcontractor from participating in future U.S.
Government business.
Any attempted or actual corruption should be reported immediately
by either the offeror, subcontractor or DAI staff to:
• Toll-free Ethics and Compliance Anonymous Hotline at
(U.S.) +1-503-597-4328
• Hotline website – www.DAI.ethicspoint.com, or
• Email to Ethics@DAI.com
Page 6 of 12
USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
• USAID’s Office of the Inspector General Hotline at
https://oigportal.ains.com/eCasePortal
By signing this proposal, the offeror confirms adherence to this
standard and ensures that no attempts shall be made to influence
DAI or Government staff through bribes, gratuities, facilitation
payments, kickbacks, or fraud. The offeror also acknowledges that
violation of this policy may result in termination, repayment of
funds disallowed by the corrupt actions, and possible suspension
and debarment by the U.S. Government.
19. Cancellation of
procurement procedure
DAI may, at any time, cancel this RFQ before a final award is made.
Page 7 of 12
USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
Attachment A:
Technical Specifications and Requirements
N0 Descriptions Qty Unit
1
Lone Star MTN ($ 5.00) scratch
card
756 Pcs
2
Orange ($5.00) Scratch cards: 1980 pcs
Page 8 of 12
USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
ATTACHMENT B:
COVER LETTER
Instruction: submit on company letterhead
Dear DAI/LEAD:
We, the undersigned, provide the attached quotation by LEAD-BREQ-24-00006 dated [Insert full
date]. Our attached quote complies with the price schedule template provided as Attachment D in the
subject RFQ and the prices provided are VAT exclusive. Our quote shall be binding upon us subject to
the modifications.
I certify a validity period of 30 days for the rates provided in the attached quotation. I have read and
understood fully the instructions provided in the subject RFQ and its Attachment F, which I intend to fully
comply.
We understand that DAI is not bound to accept any quotation it receives and that DAI will not reimburse
any costs associated with the preparation of this quotation.
Name and Title of Signatory:
Name of Firm:
Address:
Telephone:
Email:
___________________________________ ____________________
Authorized Signature Company Seal/Stamp
Page 9 of 12
USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
Attachment D:
Price Schedule
Instruction: Please Date, Sign, and Stamp Price Schedule on Company Letterhead
Item
No.
Item Name Specifications Quantity Unit Unit Price
VAT exclusive
(USD)
1 Lone Star MTN ($ 5.00) scratch card As specified in Attachment A 756 pcs
2 Orange ($5.00) Scratch cards: As specified in Attachment A 1980 pcs
Total without VAT
Name and Title of Signatory:
___________________________________ ____________________
Authorized Signature Company Seal/Stamp
Page 10 of 12
USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
Attachment E:
Past Performance Reference
Client # 1
Name of Project:
Location of Project:
Contract Amount:
Period of Performance:
Description of Services
Provided:
Reference Contact Name:
Reference Contact Number:
Reference Contact Address:
Client # 2
Name of Project:
Location of Project:
Contract Amount:
Period of Performance:
Description of Services
Provided:
Reference Contact Name:
Reference Contact Number:
Reference Contact Address:
Client # 3
Name of Project:
Location of Project:
Contract Amount:
Period of Performance:
Description of Services
Provided:
Reference Contact Name:
Reference Contact Number:
Reference Contact Address:
Name and Title of Signatory:
___________________________________ ____________________
Authorized Signature Company Seal/Stamp
Page 11 of 12
USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
Attachment F:
Representations and Certifications of Compliance
1. Federal Excluded Parties List – The Bidder Select is not presently debarred, suspended, or determined
ineligible for an award of a contract by any Federal agency.
2. Executive Compensation Certification- FAR 52.204-10 requires DAI, as prime contractor of U.S. federal
government contracts, to report compensation levels of the five most highly compensated subcontractor
executives to the Federal Funding Accountability and Transparency Act Sub-Award Report System (FSRS)
3. Executive Order on Terrorism Financing- The Contractor is reminded that U.S. Executive Orders and U.S. law
prohibit transactions with, and the provision of resources and support to, individuals and organizations
associated with terrorism. It is the legal responsibility of the Contractor/Recipient to ensure compliance with
these Executive Orders and laws. Recipients may not engage with, or provide resources or support to,
individuals and organizations associated with terrorism. No support or resources may be provided to
individuals or entities that appear on the Specially Designated Nationals and Blocked Persons List
maintained by the US Treasury (online at www.SAM.gov) or the United Nations Security Designation List
(online at: http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml). This provision must be included
in all subcontracts/sub-awards issued under this Contract.
4. Trafficking of Persons – The Contractor may not traffic in persons (as defined in the Protocol to Prevent,
Suppress, and Punish Trafficking of persons, especially Women and Children, supplementing the UN
Convention against Transnational Organized Crime), procure commercial sex, and use forced labor during
the period of this award.
5. Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions – The Bidder
certifies that it currently is and will remain in compliance with FAR 52.203-11, Certification and Disclosure
Regarding Payment to Influence Certain Federal Transactions.
6. Organizational Conflict of Interest – The Bidder certifies that will comply with FAR Part 9.5, Organizational
Conflict of Interest. The Bidder certifies that is not aware of any information bearing on the existence of any
potential organizational conflict of interest. The Bidder further certifies that if the Bidder becomes aware of
information bearing on whether a potential conflict may exist, the Bidder shall immediately provide DAII with
a disclosure statement describing this information.
7. Prohibition of Segregated Facilities – The Bidder certifies that it is compliant with FAR 52.222-21, Prohibition
of Segregated Facilities.
8. Equal Opportunity – The Bidder certifies that it does not discriminate against any employee or applicant for
employment because of age, sex, religion, handicap, race, creed, color, or national origin.
9. Labor Laws – The Bidder certifies that it complies with all labor laws.
10. Federal Acquisition Regulation (FAR) – The Bidder certifies that it is familiar with the Federal Acquisition
Regulation (FAR) and is not in violation of any certifications required in the applicable clauses of the FAR,
including but not limited to certifications regarding lobbying, kickbacks, equal employment opportunity,
affirmation action, and payments to influence Federal transactions.
11. Employee Compliance – The Bidder warrants that it will require all employees, entities, and individuals
providing services in connection with the performance of a DAI Purchase Order to comply with the provisions
Page 12 of 12
USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
of the resulting Purchase Order and with all Federal, State, and local laws and regulations in connection with
the work associated therein.
By submitting a quote, bidders agree to fully comply with the terms and conditions above and all applicable U.S.
federal government clauses included herein and will be asked to sign these Representations and Certifications
upon award.