Request for Quotation (RFQ) for the Procurement of Agriculture Equipment.

RFQ No: 2009411

Issue date: April 9, 2026

Issuing organization: Catholic Relief Services in Liberia.

Closing date: April 24, 2026, at 4.00 pm

Evaluation Method: Least Cost Selection — Lowest responsive price

Submission method: Sealed envelope

Type of agreement: Contract

Section I: Request for Quotation

1. Introduction

CRS is kindly inviting competitive tenders from specialized qualified supplier for purchasing and distribution of Agriculture tools and equipment input for 10 schools, nine

communities demo plot, individual gardeners in Margibi and Montserrado counties.

Post-qualification Actions

• Verification of accuracy, correctness, and authenticity of the information provided by the bidder on the administrative, technical, and financial documents submitted.
• Inquiry and reference checking with the entity that may have done business with the bidder.
• Inquiry and reference checking with other previous clients on the quality of performance of ongoing or previous contracts completed.
• Physical inspection of the bidder’s branches or other places where business transpires, with or without notice to the bidder.

2. Instructions to Bidders

Bidders are required to submit their proposals in two separate sealed envelopes (technical and financial proposals) enclosed with an outer sealed envelope with the reference number addressed to:

Catholic Relief Services, Liberia Program

16^th Street Gardner Avenue

Seaside, C-140 Building,

Sinkor Monrovia, Liberia

Subject: RFQ No: 2009411

Expected delivery time: 15 days after signing of Purchase Order

CRS reserves the right to return, at the vendor’s expense, any item that does not meet the Minimum Technical Specifications upon delivery

Softcopy of this RFQ and softcopy of the ledger, additional information or request for clarification can be requested at liberiarfq@crs.org.

3. Administrative Criteria (Pass/Fail)

• Submit bids no later than April 24, 2026, at 4:00 PM.
• Submit a valid business registration
• Submit a valid tax clearance
• Complete pricing for ALL items — no missing line items (see note in sub section 7.)

4. Minimum Technical Requirements (Pass/Fail)

• Submit a signed quotation submission form (Annex I)
• Submit a signed experience form (Annex II)
• DELIVERY: Vendor confirms delivery within a maximum of 15 working days from PO. Timeline to confirm in Annex III.
• Operational Capacity Confirmation: The bidder confirms that it has the premises or supply arrangements necessary to store and deliver the goods within the required delivery timeline: Yes □ No □
• Products Guide (describing the specifications of the tools) for Spraying can (item 6), Wheelbarrow (item 11), Drip tape for vegetable (item 16), Solar pump (item 17) and Water tank (item 18).
• Products Photos for Spraying can (item 6), Wheelbarrow (item 11), Drip tape for vegetable (item 16), Solar pump (item 17) and Water tank (item 18).

Photos must be of the actual stock to be supplied, not generic internet image.

• Proof of Compliance with Minimum Technical Specifications Verification

Section II: Technical Specifications

5. Specific Requirement for Delivery

Contractual Obligation and Future Disqualification

• The selected vendor will be contractually obligated to deliver the full quantity of Goods as per the accepted sample by the delivery date 15 days after signing the Contract. Delivery periods exceeding the maximum acceptable timeline will be considered non‑responsive.
• Failure to meet this obligation without written notice may result in penalties and contract termination.

Section III: Proposals Content

The following documents must be submitted for the submission to be considered:

6. Eligibility Requirements Envelope

• Valid Business registration
• Valid Tax Clearance.
• Bid Submission Form (Annex I)
• Submit a signed experience form (Annex II)
• Operational Capacity Confirmation: The bidder confirms that it has the premises or supply arrangements necessary to store and deliver the goods within the required delivery timeline: Yes □ No □
• Products Guide for Spraying can (item 6), Wheelbarrow (item 11), Drip tape (item 17), Solar pump (item 18) and Water tank (item 19).
• Products Photos for Spraying can (item 6), Wheelbarrow (item 11), Drip tape (item 17), Solar pump (item 18) and Water tank (item 19).
• Proof of Compliance with Minimum Technical Specifications Verification

7. Financial Proposal Envelope

• Bill of quantities (Annex III). Note that bidders are required to quote for all items within in the BoQ.

Failure to quote for all items may result in the rejection of the bid. However, CRS reserves the right to accept a bid that is missing minor items, provided that the missing value does not exceed 10% of the total bid price, by applying the highest quoted price from other bidders for that item for evaluation purposes. CRS will consider a bid non-responsive if the missing items exceed 10% of the total number of items or 10% of the total estimated value of the lot.

Section IV: Terms and Conditions

• Delivery Location for Equipment: Catholic Relief Services – 16th street Sinkor and Gardiner Avenue, Seaside, C-140 Building
• Latest Delivery Date: 15 days after signing the Contract.
• Payment terms: N30.
• Currency: USD.

Section V: Proposals Submission

8. Submission instructions

Bids are to be delivered to CRS office before 4:00 PM no later than April 15 2026.

Envelopes Labeling:

• Eligibility Requirements : Clearly labeled as “Envelope 1: Eligibility Requirements – Tender for purchasing of Agriculture tools and equipment.
• Financial Proposal: Clearly labeled as “Envelope 2: Financial Proposal –

Tender for purchasing of Agriculture tools, equipment

envelopes should be enclosed in an outer sealed envelope labeled with the specific Lot:

RFQ Number: 2009411

RFQ Name: Purchasing of Agriculture tools and equipment

Bidder’s Name and Contact Information

9. Important Notes

• Late submissions will not be considered.
• Incomplete or improperly labeled submissions may result in disqualification.
• Bidders may be required to provide additional information or participate in a clarification meeting.
• CRS reserves the right to accept or reject any quotation and annul the bidding process and reject all quotations at any time prior to the award of the contract, without thereby incurring any liability to the affected bidder or bidders.

Section VI: Selection Process

CRS will review received proposals within the deadline through a three-step process:

• Determination of eligibility and minimum technical requirements.
• Lowest responsive bid will be awarded the contract.

Section VII: Evaluation Methodology

The methodology of evaluation will be based on “Least Cost Selection” as follow:

• Administrative and minimum technical evaluation are both considered.
• The responsive proposal with the lowest financial score is selected.

Section VIII: Evaluation Criteria

Only submissions that meet the eligibility criteria (administrative evaluation) will be considered for technical and financial evaluation.

Section IX: Award Criteria

The contract will be awarded to the bidder with the lowest responsive bid.

Section X: Rejection of Award

CRS may reject any quote that is not substantively responsive to the terms and conditions of the RFQ.

CRS is not bound to accept the lowest or any quote and reserves the right to accept any quote in whole or in part and to reject any or all quotes without assigning any reason therefore and to Contract on any of the terms offered or on different terms.

CRS will send a Notice of Award to the winning bidder. The winning bidder agrees to acknowledge the purchase order or contract by email upon award within one (1) business day under the terms and conditions stated herein.

Section XI: Cost of Providing Quotes

Bidders shall bear all costs associated with the preparation and submission of the quote, and CRS will not be liable for those costs, regardless of the conduct or outcome of the solicitation.

Section XII: Clarification and Amendments of Request for Quotation

To assist in the examination, evaluation and comparison of Quotes, CRS may, at its discretion, ask the Supplier/Vendor for clarification of its Quote. The request for clarification and the response shall be in writing and no change in price or substance of the Quote shall be sought, offered, or permitted.

CRS may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective supplier/vendor, amend the Request for Quotation. To afford prospective suppliers/vendors reasonable time to consider the amendments in preparing their offers, CRS may extend the deadline for the submission of quotes. Any amendments will be published in the same manner as the present tender.

Section XIII: Important Additional Information

General terms and conditions of CRS applicable to goods and services can be downloaded at the following address: http://CRS.org/vendor-terms/vendor-terms.pdf or obtained upon request from the CRS’ office and are applicable within the national legal context.

Vendors must not be associated or have been associated in the past directly or indirectly with a firm or any of its affiliates which have been engaged by CRS to provide services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods under this request for quotation.

Bidders, Suppliers and Service Providers, while conducting their activities, are expected to comply with the following policies and regulations:

• CRS Terms and Conditions: http://CRS.org/vendor-terms/vendor-terms.pdf.
• CRS Suppliers and Service Provider Code of Conduct: https://www.CRS.org/sites/default/files/supplier_code_of_conduct.pdf.
• Global Fund Code of conduct for supplier: https://www.theglobalfund.org/media/3275/corporate_codeofconductforsuppliers_policy_en.pdf.

Annex I. Quotation Submission Form RFQ No. 2009411

The following document is part of this request for quotation and must be completed and returned with your offer.

Quotations must be completed according to the instructions in this request. Quotations must be completed in English, signed, and returned to CRS before the specified deadline. CRS’s terms and conditions applicable to goods and services are provided in Section XII: Important Additional Information.

I, the undersigned, having read CRS’s terms and conditions applicable to goods and services for the request for quotation No. 2009411, as stated in the attached document, hereby offer to provide the goods and services specified in this request for quotation at the price or prices indicated, in accordance with all specified specifications, and subject to CRS’s terms and conditions applicable to goods and services established or specified in the document.

I, the undersigned, declare that:

1. Our company and our personnel have no conflicts of interest in any activities that could represent, if we are selected, a conflict of interest with CRS.
2. Our company confirms that the bidder or subcontractors have not been associated, or in any way involved, directly or indirectly, in the preparation of the project, specifications, and/or other documents used in this tender.
3. Our company, its affiliates, or subsidiaries (including subcontractors or suppliers of any part of the contract) have not been declared ineligible by CRS in accordance with Section I. 3: Eligibility Criteria.
4. We have not offered and will not offer any gift and/or favor of any kind in exchange for this request for quotation and will never do so during the execution of any awarded contract.

I, ____________________________________ (Name of authorized signatory) , certify that I am the_____________________________(position) _____________________of (legal name of the company)________________; by signing this request for quotation for and on behalf of (legal name of the company) _______________________________, I certify that all information contained in this document is accurate and true and that signing this offer falls within my authority.

Annex II. Past Experience Form for RFQ No. 2009411

Purchases orders or contracts signed by both parties must be provided for each experience.

Annex III. Bill of Quantities

Delivery Commitment Timeline:

Annex IV. Submission Checklist for Bidders

Bid submission Form.

☐Price Quote which complies with the specifications provided (detail of quantities in each pack/carton)

☐Signed Quotation Submission Form (Annex I)

☐Reference list- Past Experience Form (Annex II)

☐Bill of Quantities (Annex III)

☐Business registration, Tax Clearance

☐Photos of tools

☐Products Guide

☐Proof of Compliance