Electronic quotations are hereby invited for the Supply and Delivery of Supply and Delivery of Office Furniture (Office Desk, Office Chairs, and Office Cupboard Metal), under the terms and conditions mentioned below on their Letterhead Pads.

1. Terms & Conditions:

1. Quotations must be submitted by email by October 10, 2025
2. The total price of the quotation must be specified in USD. Taxes and discounts should be separated from the price
3. Prices shall be valid for one (1) month
4. Quotations must be sent by: Email to bidsubmission.liberia@brac.net

1. The following documents must be submitted:
2. Copy of valid business registration
3. Up-to-date copy of Tax Clearance

1. Location for Delivery: BRAC Liberia Country Office, 16th Street, Gardner Avenue, Sinkor, Beachside, Monrovia, Liberia
2. Indicate Date for Delivery/Completion:
3. Warranty/ Guarantee: Manufacturer/Vendor
4. Sample: N/A
5. Offer Validity: 30 days from the date of submission.
6. Other Terms & Conditions:

1. Only one company can participate in the bidding process under the same proprietorship or family. If more than one bidder meets under the above condition, both bidders will be termed as non-responsive.
2. The Supplier must guarantee that it complies with all applicable Anti-Terrorism Laws and does not engage in or conspire to engage in any transaction that evades or avoids, or has the purpose of evading or avoiding, or attempts to violate, any of the prohibitions outlined in any Anti-Terrorism Law. “Anti-Terrorism Laws” shall mean any laws relating to terrorism or money laundering, including the Anti-Terrorism Act of the respective country (as may from time to time be amended, renewed, extended, or replaced) and any international conventions related to terrorism and counter-terrorism.
3. BRAC Liberia reserves the right to accept or reject any or all tenders without assigning any reason.
4. For any further clarification, any bidder may contact the below:

Name: Sumo JALLAH

Mobile No. +231 (0) 777513756

Email: bidsubmission.liberia@brac.net

1. BRAC Liberia reserves the right to accept or reject any or all tenders without assigning any reason.

Yours sincerely,

For BRAC International

1. By signing this attachment, the bidder confirms he completely understands the specifications and fully intends to deliver items that comply with the attached specifications.

Signature:

Title:

Date:

Schedule of Items and Priced Quotation

In signing this quotation, we confirm that we comply with all applicable Anti-Terrorism Laws (as hereinafter defined) and do not engage in or conspire to engage in any transaction that evades or avoids, or has the purpose of evading or avoiding, or attempts to violate, any of the prohibitions outlined in any Anti-Terrorism Law. “Anti-Terrorism Laws” shall mean any laws relating to terrorism or money laundering, including the Anti-Terrorism Act of the Respected Country (as may from time to time be amended, renewed, extended, or replaced) and any international conventions related to terrorism and counterterrorism.

Documentation Required and Other Terms and Conditions

• Documentation Required with the Submission of the Quotation

The Supplier shall attach the following documents to its quotation.

1. A duly completed and signed priced offer as per the Schedule of Items and the Priced Quotation. Note that all prices shall be quoted in US$.
2. Copy of valid business registration.
3. Up-to-date copy of Tax Clearance
4. Technical Specification for the goods delivery; and
5. Purchase Order samples for at least two (2) sales for similar furnitures supplied by the Supplier during the last two (2) years.

• Terms and Conditions for the Supply of Goods or Services and Payment.

The Conditions attached hereinafter may only be varied with the written agreement of the Purchaser, and no terms and conditions put forward at any time by the Supplier shall form any part of the Purchase Order.

1. There is no mandatory requirement of tender security or performance security because of the nature of procurement. The performance of the supply and delivery shall be completed by the due date specified in item 2(e) of the Request for Quote [if required, the period for delivery of goods may be adjusted; adjustment shall in that case be made consistently in all applicable documents];
2. after delivery of goods, the supplier shall submit an original Invoice and copies to the Purchaser. The invoice shall show the cost of the goods and /Taxes separately.
3. payment of the Invoice shall be arranged by the Purchaser, within thirty (30) days from the date of issue of the delivery receipt, but only against the actual goods delivered as listed in the Purchase Order.
4. payments against Taxes and other impositions shown in the Supplier’s invoice shall either:

1. be made as per Govt. procedure, at the time of settlement of the Invoice; or
2. be made in advance by the Supplier, who shall then submit the Treasury Challan, which has been paid through the Country Bank.

1. The Purchaser may, by written notice sent to the Supplier, terminate the Purchase Order in whole or in part at any time for its convenience:

1. if the Supplier fails to deliver any or all the goods within the period (s) specified in the Purchase Order, or
2. if the Supplier fails to perform any other obligation(s) under the Purchase Order, or
3. if the Supplier, in either of the above circumstances, does not cure its failure within a period of (3) three calendar days after receipt of a notice of default from the Purchaser specifying the nature of the default(s), or
4. if the Supplier, in the judgment of the Purchaser, has engaged in any corrupt, fraudulent, collusive or coercive practices in competing for or in executing the tasks under this Contract; and

1. The Supplier shall provide the warranty, as stipulated in the Quotation document, for the goods to be supplied and confirm that if any faults are detected within the Warranty period in the supplied goods, the Supplier shall be bound to rectify the fault or replace the services as the case may be.