REQUEST FOR QUOTATION (RFQ) – Selection of vendors for the supply & delivery of IT Equipment to the Ministry of Internal Affairs & Finance & Development Planning
- Location:
- Salary:negotiable
- Job type:Bid / ToR/RFQ/RFP/EOI
- Posted:3 months ago
- Category:Bid / ToR/RFQ/RFP/EOI
- Deadline:October 24, 2024
USAID Local Empowerment for Accountability and Decentralization (LEAD) REQUEST FOR QUOTATION (RFQ)
Issue Date: October 14, 2024
Deadline: October 24, 2024
Request No: LEAD-RFQ-2024-017
| Selection of vendors for the supply & delivery of IT Equipment to the Ministry of Internal Affairs & Finance & Development Planning |
NOTICE: Prospective Offerors who have received this document from a source other than the LEAD project should immediately contact LGGAprocurement@dai.com and provide their name and mailing address so that any amendments to this RFQ or other solicitation-related communications can be sent directly to them. Any prospective Offeror who fails to register their interest with DAI/LEAD assumes complete responsibility if they do not receive communications prior to the closing date of this RFQ. Any amendments to this solicitation will be issued via email.
Issuance of this RFQ in no way obligates DAI to award a subcontract or purchase order and Offerors will not be reimbursed for any costs associated with the preparation of their quote. No discussions or negotiations are permitted with Offerors under this RFQ. Offerors shall submit their best and final price.
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Request for Quotations
USAID-funded Local Empowerment for Accountability and Decentralization (LEAD) project
Overview: DAI Global LLC, a legally registered company in Liberia and implementer of the USAID-funded Local Empowerment for Accountability and Decentralization in Liberia (LEAD) Project, is seeking quotations from qualified vendors to provide IT Equipment such as laptop Computers, Desktop Computers, Printers and UPS.…. The LEAD project will improve the capacities of targeted ministries, agencies, and commissions (MACs), to formulate and administer sound tax policies, improve budget transparency, deepen decentralization, and deliver much needed quality services at the sub-national level.
DAI/LEAD Project is assisting the Government of Liberia in improving MACs capacity and systems to produce complete financial reports. As such, the primary purpose of providing the IT support, specifically computers, is to enhance the efficiency, accuracy, and transparency of fiscal reporting. The overall goal is to ensure stronger financial governance and more effective public financial management that enhances fiscal transparency. The expected results include:
- Accurate and timely reports,
- Increased efficiency,
- enhanced data security,
- better decision-making, and
- improved transparency and accountability.
| 1. RFQ No. | LEAD-RFQ-2024-017 |
| 2. Issuance Date | October 14, 2024 |
| 3. Title | Selection of vendors for the supply & delivery of IT Equipment to the Ministry of Internal Affairs & Finance & Development Planning |
| 4. Issuing Office | DAI Global, LLC “REQ-LEAD-24-017 USAID-funded LEAD project 18th Street and Warner Avenue, Sinkor, Apt 2A & 2B Monrovia, Liberia |
| 5. Email Address for Submission of Quotations | All quotes must be submitted by email to LGGAprocurementInbox@dai.com with “LEAD-RFQ 2024-017 (this is the only e-mail to submit your quotations). |
| 6. Deadline for Receipt of Quotes | 17:00 GMT, Oct. 24, 2024 |
| 7. Submission of Questions / Clarification Requests | Offerors may submit questions and requests for clarifications by email no later than October 22nd , 2024 at 13:00 GMT. Please only submit questions to: LGGAprocurement@dai.com. All questions received will be compiled and answered in writing and distributed to all registered Offerors. |
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
| 8. Anticipated Award Type | DAI anticipates awarding a Purchase Order (PO). Issuance of this RFQ in no way obligates DAI to award a subcontract or purchase order and Bidders will not be reimbursed for any costs associated with the preparation of their quote. |
| 9. Basis for Award | An award will be made to the responsible Offeror whose quotation is responsive to the terms and conditions of this RFQ and is most advantageous to DAI, considering price or/and other factors included in this RFQ. To be considered for award, Offerors must follow the instructions provided in this RFQ, submit a complete quotation (see section 11), meet all of the requirements identified in Sections 12 and 13, and produce a SAM number (see section 14) prior to award. |
| 10. Technical Specifications and Requirements | 1. See Attachment A |
| 11. Complete Quotation Response | A complete submission in response to this RFQ includes: 1. Attachment B – Cover letter |
| 2. Attachment C – Vendor’s technical offer form 3. Attachment D – Price Schedule 4. Manufacturer authorization 5. Technical data sheet of the proposed equipment | |
| 12. General Instructions to Offerors | • Each Offeror is responsible for reading very carefully and understanding fully the terms and conditions of this RFQ. Failure to do so will be at the Offeror’s risk. • All communications regarding this solicitation are to be made solely through the Issuing Office and must be submitted via email. • If this RFQ solicitation is amended, then all terms and conditions not modified through the amendment shall remain unchanged. • By submitting a quote, Offerors fully understand that their quote must be valid for a period of 30 days, which shall be indicated in the cover letter submission. • Prior to any award the Offeror must meet all determination of responsibility requirements as listed in Box 13. • Offerors shall submit quotes on company letterhead and sign, date and stamp their quotation. • Offerors shall complete Attachment B: Price Schedule template in United States Dollars (USD) only exclusive of Value Added Tax (VAT). DAI will seek VAT exemption in Liberia as permitted under the DAI prime contract. |
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
| 13. Determination of Responsibility | DAI will not enter into any type of agreement with a vendor prior to ensuring the vendor’s responsibility. When assessing a vendor’s responsibility, the following factors are taken into consideration: 1. Copy of certificate of incorporation/registration 2. Copy of current and valid Tax Compliance certificate with relevant authorities 3. Evidence of an Unique Entity ID (SAM)(explained below and instructions contained in the Annex) (Not applicable for this procurement unless any of the language from section 16 apply) 4. Confirmation the source, origin and nationality of the services are not from a Prohibited Country (explained below) or include the use of prohibited technology. 5. Ability to comply with required or proposed delivery or performance schedules. 6. Have a satisfactory past performance record as demonstrated by completed past performance information for three current or prior clients. 7. Be qualified and eligible to perform work under applicable laws and regulations. 8. Have an official/company’s bank account for payments. |
| 14. Geographic Code | Under the authorized geographic code of 935 for its contract DAI may only procure goods and services from authorized countries. DAI does not procure any services from prohibited countries listed by the Office of Foreign Assets Control (OFAC) as sanctioned countries. The current list of countries under comprehensive sanctions include Cuba, Iran, North Korea, Sudan, and Syria. DAI is prohibited from facilitating any transaction by a third party if that transaction would be prohibited if performed by DAI. |
| 15. Prohibited Technology | Offerors MUST NOT provide any goods and/or services that utilize telecommunications and video surveillance products from the following companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hikvision, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, or any subsidiary or affiliate thereof, in compliance with FAR 52.204-25. |
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
| 16. Unique Entity ID (SAM) | All U.S. and foreign organizations which receive first-tier subcontracts/ purchase orders with a value of $30,000 and above are required to obtain a Unique Entity ID (SAM) prior to signing of the agreement. Organizations are exempt from this requirement if the gross income received from all sources in the previous tax year was under $300,000. DAI requires that Bidders sign the self certification statement if the Bidder claims exemption for this reason. For those required to obtain a Unique Entity ID (SAM) you may request Attachment C: Instructions for Obtaining a Unique Entity ID (SAM)For those not required to obtain a Unique Entity ID (SAM), you may request Attachment D: Self-Certification for Exemption from Unique Entity ID (SAM) Requirement |
| 17. Compliance with Terms and Conditions | The bidder shall be aware of the general terms and conditions for an award resulting from this RFQ. The selected Bidder shall comply with all Representations and Certifications of Compliance listed in Attachment B. |
| 18. Anti-Corruption and AntiBribery Policy and Reporting Responsibilities | DAI conducts business under the strictest ethical standards to assure fairness in competition, reasonable prices and successful performance or delivery of quality goods and equipment. DAI does not tolerate the following acts of corruption: • Any requests for a bribe, kickback, facilitation payment or gratuity in the form of payment, gift or special consideration by a DAI employee, Government official, or their representatives, to influence an award or approval decision. • Any offer of a bribe, kickback, facilitation payment or gratuity in the form of payment, gift or special consideration by an offeror or subcontractor to influence an award or approval decision. |
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
| • Any fraud, such as mis-stating or withholding information to benefit the offeror or subcontractor. • Any collusion or conflicts of interest in which a DAI employee, consultant, or representative has a business or personal relationship with a principal or owner of the offeror or subcontractor that may appear to unfairly favor the offeror or subcontractor. Subcontractors must also avoid collusion or conflicts of interest in their procurements from vendors. Any such relationship must be disclosed immediately to DAI management for review and appropriate action, including possible exclusion from award. These acts of corruption are not tolerated and may result in serious consequences, including termination of the award and possible suspension and debarment by the U.S. Government, excluding the offeror or subcontractor from participating in future U.S. Government business. Any attempted or actual corruption should be reported immediately by either the offeror, subcontractor or DAI staff to: • Toll-free Ethics and Compliance Anonymous Hotline at (U.S.) +1- 503-597-4328 • Hotline website – www.DAI.ethicspoint.com, or • Email to Ethics@DAI.com • USAID’s Office of the Inspector General Hotline at https://oigportal.ains.com/eCasePortal By signing this proposal, the offeror confirms adherence to this standard and ensures that no attempts shall be made to influence DAI or Government staff through bribes, gratuities, facilitation payments, kickbacks or fraud. The offeror also acknowledges that violation of this policy may result in termination, repayment of funds disallowed by the corrupt actions and possible suspension and debarment by the U.S. Government. | |
| 19. Cancellation of procurement procedure | DAI may, at any time, cancel this RFQ before a final award is made. |
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
Scope of Works-/Specifications and technical requirements
- Technical specifications of equipment
| # | Item description | Technical specifications | Quantity |
| 1 | Desktop Computers | Desktop Computer: | OS: Licensed Windows 11 pro Application: At least licensed Office Pro Plus 19 or above Processor Family: 13 generation Intel core i7 or higher RAM: 16GB or higher Storage: 1TB or higher Storage Type: Preferably SSD Monitor Type: Led Widescreen, 23 inches. Graphic card: AMD Radeon HD 765A or higher Connectors: USB 3.0, audio jack, Wireless & LAN: HDMI out, RJ-45, VGA connector Optical drive: Dual layer DVD +/- RW Preferred Brand/Model: HP or Lenovo Warranty: 1 year | 3 |
| 2 | Laptops | Laptop: Processor: Intel Core i7-1280P Processor: 4.7 GHz Memory: 16 GB DDR5 Storage: 500- 1 TB SSD, Display: 14-inch 1920 x 1200 pixels Webcam: 1080p Connections: 2 Thunderbolt 4, 2 USB 3 gen 1 type a, HDMI, Wireless lan Connectivity Technology Bluetooth, Wi-Fi, USB, HDMI Operating system: Licensed Windows 11 Pro Licensed Microsoft Office Pro Plus 2019 or higher Warranty: 1 year | 9 |
| 3 | Printers | HP LaserJet Pro MFP 3101fdw (Black)Printer, Print, scan, copy. Warranty: 1 year | 6 |
| 4 | UPS | CyberPower CP1500PFCLCD PFC Sinewave UPS System, 1500VA/1000W, 12 Outlets, AVR, Mini Tower- Warranty: 1 year | 3 |
| 5 | Laptops | Processor: Intel Core i7-1360P, 4pcs Performance up to 5 GHz + 8pcs Efficient up to 3,7 GHz or higher Graphics: Intel Iris Xe Memory: 16 GB DDR5 Storage: 500 TB SSD, slot for micro SD Display: 16 inch glossy IPS, 2560×1600 pixels Webcam: 1080p Connections: 2 Thunderbolt 4, 2 USB 3 gen 1 type a, HDMI, headset Wireless: Wi-Fi 6e, Bluetooth 5.1 Operating system: Licensed Windows 11 Pro Licensed Microsoft Office Pro Plus 2019 or higher Warranty: 1 year | 16 |
| 6 | Desktop Computer | OS: Licensed Windows 11 pro Application: At least licensed Office Pro Plus 19 or above Processor Family: 13 generation Intel core i7 or higher | 4 |
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
| RAM: 16GB or higher Storage: 1TB or higher Storage Type: Preferably SSD Monitor Type: Led Widescreen, 23 inches. Graphic card: AMD Radeon HD 765A or higher Connectors: USB 3.0, audio jack, HDMI out, RJ-45, VGA connector Optical drive: Dual layer DVD +/- RW Monitor Type: Led Widescreen, 23 inches. Warranty: 1 year | |||
| 7 | UPS | Model: APC SMT1000IC Output: Max Configurable Power (Watts): 700 Watts / 1.0kVA Output Voltage Note: Configurable for 220: 230 or 240 nominal output voltage. Output Voltage Distortion: Less than 5 % Output Frequency (sync to mains): 50/60 Hz +/- 3 Hz Sync to mains Other Output Voltages: 220 V, 240 V Input frequency: 50/60 Hz +/- 3 Hz Auto-sensing Input voltage range for main operations: 151 – 302 Adjustable, 160 – 286V Other Input Voltages: 220 V, 240 V Battery/Runtime Battery type: Lead-acid battery Typical recharge time: at least 3 hours) Expected Battery Life (years): 3 – 5 Battery Charge Power (Watts): 88 Watts Warranty: 1 year | 4 |
- Place of delivery
The IT equipment shall be delivered at Ministry Finance and Development Planning, Board and Mechlin Streets, and Ministry of Internal Affairs, Capitol Hill, Monrovia, Liberia.
III. Technical data sheet
The offeror must provide the manufacturer’s data sheet of the proposed equipment. IV. Manufacturer authorization
The offeror must provide an authorization from the manufacturer or an authorized distributor. The Supplier is not required to be a Manufacturer of the Original Equipment. Instead of the manufacturer’s authorization, the authorization of a distributor approved by the manufacturer is admissible. In this case, the Supplier must attach to its Offer the approval by the manufacturer of said authorized distributor.
- Delivery period
The IT Equipment must be delivered within fifteen (15) calendar days after the signature of the purchase order.
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USAID-funded Local Empowerment for Accountability and Decentralization (LEAD) project
- Equipment testing
At the time of receiving the equipment, DAI will ensure of the following:
- All equipment and accessories are delivered in good condition.
- All equipment and accessories delivered are new.
- All items meet the technical specifications of the Purchase order.
- Real-life operating test of the equipment delivered.
VII. Vendor 889 assurance letter
The selected vendor will be required to sign DAI’s vendor 889 assurance letter prior award which provide assurance that any communication technology or service provided to or to be provided to DAI is neither manufactured by, nor contains substantial or essential components necessary for the proper function or performance of the equipment/service from the following companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hikvision, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, or any subsidiary or affiliate thereof, in compliance with FAR 52.204-25.
VIII. Payment Terms
The offeror will be paid in full by wire transfer after delivery completion within 30 days upon receipt of an invoice and proof of delivery.
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