REQUEST FOR QUOTATION (RFQ) (Selection of vendors to provide (Long-term) Scratch Cards to the LEAD project)
- Location:
- Salary:negotiable
- Job type:Bid / ToR/RFQ/RFP/EOI
- Posted:12 minutes ago
- Category:Bid / ToR/RFQ/RFP/EOI
- Deadline:December 20, 2024
USAID-funded Local Empowerment
for Accountability and Decentralization
(LEAD) project
USAID Local Empowerment for Accountability and Decentralization (LEAD) REQUEST FOR QUOTATION (RFQ)
Issue date: December 6, 2024
Deadline: December 20, 2024
Request No: LEAD–BREQ-24-00006
| Selection of vendors to provide (Long-term) Scratch Cards to the LEAD project |
DAI Global LLC, a legally registered company in Liberia and implementer of the USAID-funded Local Empowerment for Accountability and Decentralization in Liberia (LEAD) Project aims to improve the capacities of targeted ministries, agencies, and commissions (MACs), to formulate and administer sound tax policies, improve budget transparency, deepen decentralization, and deliver much-needed quality services at the sub
national level.
NOTICE: Prospective Offerors who have received this document from a source other than the LEAD project should immediately contact LGGAprocurement@dai.com and provide their name and mailing address so that any amendments to this RFQ or other solicitation-related communications can be sent directly to them. Any prospective Offeror who fails to register their interest with DAI/LEAD assumes complete responsibility if they do not receive communications before the closing date of this RFQ. Any amendments to this solicitation will be issued via email.
Issuance of this RFQ in no way obligates DAI to award a subcontract or purchase order. Offerors will not be reimbursed for any costs associated with the preparation of their quote. No discussions or negotiations are permitted with Offerors under this RFQ. Offerors shall submit their best and final price.
For a full bid package, please reach our office on 18th Street and Warner Avenue, Sinkor, Apt 2A & 2B. Monrovia, Liberia, or through email LGGAprocurement@dai.com
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
Request for Quotations – Ground transportation services
Overview: DAI Global LLC, a legally registered company in Liberia and implementer of the USAID-funded Local Empowerment for Accountability and Decentralization in Liberia (LEAD) Project, is seeking quotations from qualified vendors to provide Scratch Cards/Recharge Cards. The LEAD project will improve the capacities of targeted ministries, agencies, and commissions (MACs), to formulate and administer sound tax policies, improve budget transparency, deepen decentralization, and deliver much needed quality services at the sub-national level.
| 1. RFQ No. | LEAD–BREQ-24-00006 |
| 2. Issuance Date | December 6, 2024 |
| 3. Title | Ground transportation services to the LEAD project |
| 4. Issuing Office | DAI Global, LLC USAID-funded LEAD project 18th Street and Warner Avenue, Sinkor, Apt 2A & 2B Monrovia, Liberia |
| 5. Email Address for Submission of Quotations | All quotes must be submitted by email to LGGAprocurementInbox@dai.com with LEAD–BREQ 24-00006 in the email subject line. Any other form of submission will not be accepted. |
| 6. Deadline for Receipt of Quotes | 17:00 GMT, December 20, 2024 Late submissions will not be accepted. |
| 7. Submission of Questions / Clarification Requests | Offerors may submit questions and requests for clarifications by email no later than January 18, 2024, at 13:00 GMT. Please only submit questions to: LGGAprocurement@dai.com. All questions received will be compiled and answered in writing and distributed to all registered Offerors. Warning: Please note that the email address to receive the quotations mentioned in section 5 is different from the email address specified in section 7 here. Quotations submitted to the wrong address may not be accepted. |
| 8. Anticipated Award Type | DAI anticipates awarding a Blanket Purchase Agreement (BPA) for one year, with an estimated start date of February 1, 2024, through December 31, 2024. “A BPA will allow DAI to make recurring purchases throughout the award period based on the accepted unit price for each service. At this time, DAI cannot estimate quantity requirements for service needs. Actual purchases will be issued through individual release orders under the BPA. Offerors are encouraged to submit best priced offers for each of the services, which will become fixed for the entire award period. DAI may award more than one BPA under |
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
| this RFQ to guarantee the availability of services from more than one offeror.” | |
| 9. Basis for Award | An award will be made to the responsible Offeror whose quotation is responsive to the terms and conditions of this RFQ and is most advantageous to DAI, considering price and/or other factors included in this RFQ. To be considered for the award, Offerors must follow the instructions provided in this RFQ, submit a complete quotation (see section 11), meet all of the requirements identified in Sections 12 and 13, and produce a Unique Entity ID (SAM) (see section 16) before award. |
| 10. Technical Specifications and Requirements | See Attachment A |
| 11. Complete Quotation Response | A complete submission in response to this RFQ includes: 1. Attachment B – Cover Letter 2. Attachment C – Vendor submission form (not applicable) 3. Attachment D – Price Schedule 4. Attachment E – Past Performance References 5. Copy of certification of incorporation/registration 6. Copy of current and valid Tax Compliance certificate with relevant authorities |
| 12. General Instructions to Offerors | • Each Offeror is responsible for reading very carefully and understanding fully the terms and conditions of this RFQ. Failure to do so will be at the Offeror’s risk. • All communications regarding this solicitation are to be made solely through the Issuing Office and must be submitted via email. • If this RFQ solicitation is amended, then all terms and conditions not modified through the amendment shall remain unchanged. • By submitting a quote, Offerors fully understand that their quote must be valid for 30 days, which shall be indicated in the cover letter submission. • Before any award the Offeror must meet all determination of responsibility requirements as listed in Box 13. • Offerors shall submit quotes on company letterhead and sign, date, and stamp their quotation. • Offerors shall complete Attachment B: Price Schedule template in United States Dollars (USD) only exclusive of Value Added Tax (VAT). DAI will seek VAT exemption in Liberia as permitted under the DAI prime contract. |
| 13. Determination of Responsibility | DAI will not enter into any type of agreement with a vendor before ensuring the vendor’s responsibility. When assessing a vendor’s responsibility, the following factors are taken into consideration: 1. Copy of certificate of incorporation/registration |
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
| 2. Copy of current and valid Tax Compliance certificate with relevant authorities 3. Evidence of a Unique Entity ID (SAM) (explained below and instructions contained in the Annex) (Not applicable for this procurement unless any of the languages from section 16 apply) 4. Confirmation the source, origin, and nationality of the services are not from a Prohibited Country (explained below) or include the use of prohibited technology. 5. Ability to comply with required or proposed delivery or performance schedules. 6. Have a satisfactory past performance record as demonstrated by completed past performance information for three current or prior clients. 7. Be qualified and eligible to perform work under applicable laws and regulations. 8. Have an official/company’s bank account for payments. | |
| 14. Geographic Code | Under the authorized geographic code of 935 for its contract, DAI may only procure goods and services from authorized countries. DAI does not procure any services from prohibited countries listed by the Office of Foreign Assets Control (OFAC) as sanctioned countries. The current list of countries under comprehensive sanctions includes Cuba, Iran, North Korea, Sudan, and Syria. DAI is prohibited from facilitating any transaction by a third party if that transaction would be prohibited if performed by DAI. |
| 15. Prohibited Technology | Offerors MUST NOT provide any goods and services that utilize telecommunications and video surveillance products from the following companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hikvision, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, or any subsidiary or affiliate thereof, in compliance with FAR 52.204-25. |
| 16. Unique Entity ID (SAM) | All U.S. and foreign organizations that receive first-tier subcontracts/ purchase orders with a value of $30,000 and above are required to obtain a Unique Entity ID (SAM) before signing the agreement. Organizations are exempt from this requirement if the gross income received from all sources in the previous tax year was under $300,000. DAI requires that Bidders sign the self-certification statement if the Bidder claims an exemption for this reason. For those required to obtain a Unique Entity ID (SAM)you may request Attachment C: Instructions for Obtaining a Unique Entity ID (SAM)For those not required to obtain a Unique Entity ID (SAM), you may request Attachment D: Self-Certification for Exemption from Unique Entity ID (SAM)Requirement |
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
| 17. Compliance with Terms and Conditions | The bidder shall be aware of the general terms and conditions for an award resulting from this RFQ. The selected Bidder shall comply with all Representations and Certifications of Compliance listed in Attachment B. |
| 18. Anti-Corruption and Anti Bribery Policy and Reporting Responsibilities | DAI conducts business under the strictest ethical standards to assure fairness in competition, reasonable prices, and successful performance or delivery of quality goods and equipment. DAI does not tolerate the following acts of corruption: • Any requests for a bribe, kickback, facilitation payment, or gratuity in the form of payment, gift, or special consideration by a DAI employee, Government official, or their representatives, to influence an award or approval decision. • Any offer of a bribe, kickback, facilitation payment, or gratuity in the form of payment, gift, or special consideration by an offeror or subcontractor to influence an award or approval decision. • Any fraud, such as misstating or withholding information to benefit the offeror or subcontractor. • Any collusion or conflicts of interest in which a DAI employee, consultant, or representative has a business or personal relationship with a principal or owner of the offeror or subcontractor that may appear to unfairly favor the offeror or subcontractor. Subcontractors must also avoid collusion or conflicts of interest in their procurements from vendors. Any such relationship must be disclosed immediately to DAI management for review and appropriate action, including possible exclusion from award. These acts of corruption are not tolerated and may result in serious consequences, including termination of the award and possible suspension and debarment by the U.S. Government, excluding the offeror or subcontractor from participating in future U.S. Government business. Any attempted or actual corruption should be reported immediately by either the offeror, subcontractor or DAI staff to: • Toll-free Ethics and Compliance Anonymous Hotline at (U.S.) +1-503-597-4328 • Hotline website – www.DAI.ethicspoint.com, or • Email to Ethics@DAI.com |
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
| • USAID’s Office of the Inspector General Hotline at https://oigportal.ains.com/eCasePortal By signing this proposal, the offeror confirms adherence to this standard and ensures that no attempts shall be made to influence DAI or Government staff through bribes, gratuities, facilitation payments, kickbacks, or fraud. The offeror also acknowledges that violation of this policy may result in termination, repayment of funds disallowed by the corrupt actions, and possible suspension and debarment by the U.S. Government. | |
| 19. Cancellation of procurement procedure | DAI may, at any time, cancel this RFQ before a final award is made. |
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
Attachment A:
Technical Specifications and Requirements
| N0 | Descriptions | Qty | Unit |
| 1 | Lone Star MTN ($ 5.00) scratch card | 756 | Pcs |
| 2 | Orange ($5.00) Scratch cards: | 1980 | pcs |
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
ATTACHMENT B:
COVER LETTER
Instruction: submit on company letterhead
Dear DAI/LEAD:
We, the undersigned, provide the attached quotation by LEAD–BREQ-24-00006 dated [Insert full date]. Our attached quote complies with the price schedule template provided as Attachment D in the subject RFQ and the prices provided are VAT exclusive. Our quote shall be binding upon us subject to the modifications.
I certify a validity period of 30 days for the rates provided in the attached quotation. I have read and understood fully the instructions provided in the subject RFQ and its Attachment F, which I intend to fully comply.
We understand that DAI is not bound to accept any quotation it receives and that DAI will not reimburse any costs associated with the preparation of this quotation.
Name and Title of Signatory:
Name of Firm:
Address:
Telephone:
Email:
___________________________________ ____________________ Authorized Signature Company Seal/Stamp
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
Attachment D:
Price Schedule
Instruction: Please Date, Sign, and Stamp Price Schedule on Company Letterhead
| Item No. | Item Name | Specifications | Quantity | Unit | Unit Price VAT exclusive (USD) |
| 1 | Lone Star MTN ($ 5.00) scratch card | As specified in Attachment A | 756 | pcs | |
| 2 | Orange ($5.00) Scratch cards: | As specified in Attachment A | 1980 | pcs | |
| Total without VAT | |||||
Name and Title of Signatory:
___________________________________ ____________________
Authorized Signature Company Seal/Stamp
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
Attachment E:
Past Performance Reference
Client # 1
| Name of Project: | |
| Location of Project: | |
| Contract Amount: | |
| Period of Performance: | |
| Description of Services Provided: | |
| Reference Contact Name: | |
| Reference Contact Number: | |
| Reference Contact Address: |
Client # 2
| Name of Project: | |
| Location of Project: | |
| Contract Amount: | |
| Period of Performance: | |
| Description of Services Provided: | |
| Reference Contact Name: | |
| Reference Contact Number: | |
| Reference Contact Address: |
Client # 3
| Name of Project: | |
| Location of Project: | |
| Contract Amount: | |
| Period of Performance: | |
| Description of Services Provided: | |
| Reference Contact Name: | |
| Reference Contact Number: | |
| Reference Contact Address: |
Name and Title of Signatory:
___________________________________ ____________________ Authorized Signature Company Seal/Stamp
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
Attachment F:
Representations and Certifications of Compliance
- Federal Excluded Parties List – The Bidder Select is not presently debarred, suspended, or determined ineligible for an award of a contract by any Federal agency.
- Executive Compensation Certification- FAR 52.204-10 requires DAI, as prime contractor of U.S. federal government contracts, to report compensation levels of the five most highly compensated subcontractor executives to the Federal Funding Accountability and Transparency Act Sub-Award Report System (FSRS)
- Executive Order on Terrorism Financing– The Contractor is reminded that U.S. Executive Orders and U.S. law prohibit transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Contractor/Recipient to ensure compliance with these Executive Orders and laws. Recipients may not engage with, or provide resources or support to, individuals and organizations associated with terrorism. No support or resources may be provided to individuals or entities that appear on the Specially Designated Nationals and Blocked Persons List maintained by the US Treasury (online at www.SAM.gov) or the United Nations Security Designation List (online at: http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml). This provision must be included in all subcontracts/sub-awards issued under this Contract.
- Trafficking of Persons – The Contractor may not traffic in persons (as defined in the Protocol to Prevent, Suppress, and Punish Trafficking of persons, especially Women and Children, supplementing the UN Convention against Transnational Organized Crime), procure commercial sex, and use forced labor during the period of this award.
- Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions – The Bidder certifies that it currently is and will remain in compliance with FAR 52.203-11, Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions.
- Organizational Conflict of Interest – The Bidder certifies that will comply with FAR Part 9.5, Organizational Conflict of Interest. The Bidder certifies that is not aware of any information bearing on the existence of any potential organizational conflict of interest. The Bidder further certifies that if the Bidder becomes aware of information bearing on whether a potential conflict may exist, the Bidder shall immediately provide DAII with a disclosure statement describing this information.
- Prohibition of Segregated Facilities – The Bidder certifies that it is compliant with FAR 52.222-21, Prohibition of Segregated Facilities.
- Equal Opportunity – The Bidder certifies that it does not discriminate against any employee or applicant for employment because of age, sex, religion, handicap, race, creed, color, or national origin.
- Labor Laws – The Bidder certifies that it complies with all labor laws.
- Federal Acquisition Regulation (FAR) – The Bidder certifies that it is familiar with the Federal Acquisition Regulation (FAR) and is not in violation of any certifications required in the applicable clauses of the FAR, including but not limited to certifications regarding lobbying, kickbacks, equal employment opportunity, affirmation action, and payments to influence Federal transactions.
- Employee Compliance – The Bidder warrants that it will require all employees, entities, and individuals providing services in connection with the performance of a DAI Purchase Order to comply with the provisions
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USAID-funded Local Empowerment for
Accountability and Decentralization
(LEAD) project
of the resulting Purchase Order and with all Federal, State, and local laws and regulations in connection with the work associated therein.
By submitting a quote, bidders agree to fully comply with the terms and conditions above and all applicable U.S. federal government clauses included herein and will be asked to sign these Representations and Certifications upon award.
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