REQUEST FOR QUOTATION (RFQ) to Study on Core Competencies for Adolescent Friendly Service delivery in six counties (Montserrado, Bomi, Gbarpolu, Grand Cape Mount, River Cess, and Grand Gedeh)
- Location:
- Salary:negotiable
- Job type:Bid / ToR/RFQ/RFP/EOI
- Posted:32 minutes ago
- Category:Bid / ToR/RFQ/RFP/EOI
- Deadline:April 25, 2025
REQUEST FOR QUOTATION (RFQ) to Study on Core Competencies for Adolescent Friendly Service delivery in six counties (Montserrado, Bomi, Gbarpolu, Grand Cape Mount, River Cess, and Grand Gedeh)
Date: _18- Apr-2025_________ Ref No.: 00022-RFQ-APR-FY25 Supplier/Service Provider: ____________________________________________
| RFQ launch date: | April 18,2025 |
| Deadline for quotation submission: | April 25,2025 |
| Quotation submitted to: | PLAN INTERNATIONAL LIBERIA CONGO TOWN BEHIND ZONE 3 POLICE STATION, Phone# 0770009020 Liberia.procurementinfo@plan-international.org |
| Purchase Requisition Number | 10969918 |
Please include the RFQ reference number above in all correspondence.
Plan International Liberia invites you to submit a quote in accordance with the requirement of the request for quotation. Quotes must be received by the Plan International Liberia Country Office no less than the date stated above.
Background Information on Plan International
Founded in 1937, Plan International is an independent development and humanitarian organisation with no religious, political, or governmental affiliations. Our vision is a just world that advances children’s rights and equality for girls. We engage people and partners to; empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability; drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face; work with children and communities to prepare for and respond to crises and to overcome adversity; support the safe and successful progression of children from birth to adulthood.
To fulfil the promise of the 2030 Global Goals, our 5-year Global Strategy1 is designed to deliver significant change for girls and boys, putting a special emphasis on gender equality. We see clear links between fulfilling children’s rights, achieving gender equality and ending child poverty. Every girl and boy have the right to be healthy, educated, protected, valued and respected in their own community and beyond. We support these rights from when children are born to when they reach adulthood. We work to ensure that girls and boys know their rights, and have the skills, knowledge, and confidence to fulfil them. This approach inspires and empowers children and communities to create long-lasting change. Girls have the power to change the world. Our ambition is to work beside them and together we act so 100 million girls learn, lead, decide and thrive. Our global advocacy work not only focuses on international policy but also ensures national governments can meaningfully implement and uphold laws that advance children’s rights and gender equality at community level.
Terms of Reference
to
Study on Core Competencies for Adolescent Friendly Service delivery
Background
The Government of Liberia through the Ministry of Gender, Children and Social Protection (MGCSP) has received a loan and grant from the World Bank to implement a three-year project called, Liberia Women Empowerment Project (LWEP). LWEP will be implemented in six counties in the country including Rural Montserrado, Bomi, Grand Cape Mount, River Cess, Gbarpolu, and Grand Gedeh.
The development objective of LWEP is to improve social and livelihood services for women and girls in targeted communities, foster positive social norms and strengthen the government’s capacity to advance women and girl’s empowerment.
On 20th September 2024, Plan International Liberia (PIL) signed a Commercial contract with MGCSP as the Lead Service Provider.
One of the project deliverables is the procurement of consultancy services to conduct a study on core competencies for adolescent friendly service delivery.
Purpose and objective of the assignment
Plan International Liberia, LWEP seeks to hire a qualified Individual Consultant to conduct a study in understanding the core competencies required for effective adolescent-friendly service delivery which is critical to ensuring that both community and facility-level providers are equipped to meet the unique needs of adolescents. This participatory pilot study aims to assess the competencies, gaps, and areas for improvement in delivering adolescent sexual and reproductive health (ASRH) services. The findings will inform future training, capacity-building efforts, and policy recommendations to enhance age and gender responsive and inclusive service delivery for adolescents.
Scope of the assignment
Field study on core competencies for adolescent friendly services delivery.
Activities: the below non-exhaustive list of activities are expected from this assignment.
- Conduct a desk review of existing policies, guidelines, National Strategy that contains the basic package of SRH services at each level of health Center and best practices on adolescent friendly health services and ASRH.
- Develop a participatory assessment framework and data collection tools. These include WHO’s Global Standards in Quality Healthcare Services for Adolescents use as a training package for healthcare workers on how to provide age and gender responsive and inclusive ASRH services
- Engage with key stakeholders, including healthcare providers, community health workers, adolescents, parents and caregivers and local leaders.
- Conduct focus group discussions, key informant interviews, and surveys to assess service providers’ competencies and challenges.
- Conduct a survey and focus groups discussions (FGD) with adolescents and youth to gain their perspectives on needs and current status of service provision.
- Conduct wider community engagement to explore social norms that either help or hinder adolescents and youth to access ASRH services e.g. status of enabling environment for ASRHR in the community.
- Analyse the policy environment related to ASRHR
- Recommend actionable strategies for improvement.
- Identify barriers to age and gender-responsive and inclusive adolescent-friendly SRH service delivery at both community and facility levels.
- Analyze gender, socio-cultural, and systemic factors affecting quality of ASRHR services.
- Provide recommendations for improving service provider competencies and adolescent engagement.
Evaluation method and criteria
Quotations shall be evaluated on the lowest price most technically compliant offer. Evaluations will cover Preliminary examination, qualification of the consultant, technical compliance of the offered service against the requirement, and financial evaluation will be conducted on quotations that are
found to be technically compliant. Subsequently, award will be extended to the Individual consultant with the lowest priced, most technically compliant offer.
Qualifications or specialized knowledge required:
The following minimum qualifications and information are expected from the individual consultant.
- CV’s training certificates and 2 reference letters with contact details of
- A degree in public health, social sciences, development studies, or a related field (Master’s preferred).
- Proven at least 5 years’ experience in conducting participatory research, particularly in adolescent sexual and reproductive health and rights.
- Strong expertise in qualitative and quantitative research methodologies.
- Familiarity with global and national adolescent-friendly health service guidelines and best practices.
- Familiarity with gender equality and inclusion, particularly how intersecting barriers can impede access to health services
- Demonstrated ability to engage with diverse stakeholders, including adolescents, healthcare providers, parents and caregivers, community leaders and adolescents
- Excellent analytical and report-writing skills.
- Show evidence of conducting similar assessments in Liberia or similar contexts, with a strong understanding of local languages, culture, and socio-economic factors.
- Understanding Safeguarding and ethics
Deliverables and Detailed Timeline
The assignment is expected to be completed within 10 weeks from the date of contract signing. A detailed work plan will be agreed upon with the selected individual consultant as in table below;
| Milestones and deliverables | Description | Timeline |
| Inception Report | Detailed work plan, methodology, sampling strategy, data collection tools, and stakeholder engagement plan. | 1-2 weeks |
| Training of Field Staff | Completion of training on ethical data collection, gender sensitivity/ transformation, safeguarding and data quality/privacy | 3rd week |
| Data collection and consultations | Trained Field staff deployed to the six counties for data collection | 4-5weeks |
| Draft preliminary Report | Initial findings and progress updates, highlighting key gaps and challenges | 6th week |
Draft Final Report
Comprehensive data analysis of findings and recommendations submitted for LWEP review.
6-7 week
| Stakeholder Validation Workshops | Present preliminary findings for stakeholder feedback, with a summary report on revisions. | 7th week |
| Final Comprehensive Report | Final report incorporating LWEP and stakeholders’ feedback, with visual data (charts, tables, maps) and strategic recommendations. | 8th week |
| Submission of final report and Dissemination Materials | Full report, User-friendly summaries, infographics, policy briefs. Use social media, radio, and mobile messaging to disseminate key findings | 9-10 week |
Methodology and Approach
The consultant will use a mixed-methods approach, integrating both quantitative and qualitative data collection techniques:
| Method | Description |
| Desk Review | Analyse existing literature, policies, and previous assessments related to ASRHR services in Liberia. |
| Quantitative Surveys | Use stratified random sampling to collect data on service capacity, infrastructure, human resources, and client satisfaction particularly adolescents and young people with disabilities. |
| Qualitative Interviews | Conduct focus group discussions (FGDs), key informant interviews (KIIs), and in-depth interviews with healthcare providers, community leaders, adolescents and young people with disabilities. |
| Capacity Assessment Tools | Use frameworks like WHO Health Systems Framework and Inter-Agency Standing Committee (IASC), WHO Global Standards for quality adolescent health service delivery, Plan International ASRH assessment tools for services and health providers. |
Risk management plan:
| Potential Risk | Likelihood | Impact | Mitigation Strategy |
| Limited Access to Remote Areas | High | Medium | Use mobile data collection tools and collaborate with local partners. |
| Non-compliance to Plan’s Safeguarding and PSHEA policy and thereby causing | high | High | The consultant will be trained on PSHEA and code of conduct and Plan’s Safeguarding and Ethics in MERL. The risks assessment will be |
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potential harm to
participants
signed off by Plan International’s Safeguarding Focal Point.
| Logistical Challenges | Medium | High | Plan flexible timelines, use alternative data sources, and maintain communication with national partners, LWEP field staff, |
| Community and facility resistance and refusal to participate in the research | Medium | Medium | Proper community entry, engagements and awareness of LWEP project created amongst community groups, adolescents, leaders and other stakeholders including healthcare practitioners |
| Data confidentiality concerns | Medium | Medium | Consultant trained on data protection policy |
Integration with LWEP’s M&E System
The consultant will ensure that findings align with LWEP’s M&E framework and are formatted for integration into the Integrated Management Information System (IMIS).
Documents required for the assignment
| Item no | Required Document | Descriptions |
| 1 | Technical | Proposed methodology, approach, work plan, and timeline |
| 2 | Financial | Cost breakdown per deliverable/output and cost breakdown per component |
| 3 | CV | Relevant experience and qualifications relevant to the role |
| 4 | Portfolio of Past Projects | Descriptions of previous services, location, contract amount, contract identification and title, contact details for client, and year project was implemented |
| 5 | Risk Management Plan | Identification and mitigation or risks |
| 6 | Quality Assurance Plan | Testing and validation approach, and quality assurance procedures |
| 7 | Legal Compliance Statement | Data protection law adherence |
Payment Terms
Please note that, if successful, Plan International’s standard terms of payment are 30 days after the end of the month of receipt of the invoice or after delivery of the order, if later.
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Payment Conditions:
- Payments will be made upon approval of each milestone by Plan International Liberia, ensuring that the outputs meet the required quality and standards.
- The total consultancy fee will be split based on the key deliverables outlined above. The payment amounts are percentages of the total agreed upon budget and are contingent on the timely completion and approval of the deliverables.
- Any additional expenses or changes in scope will require prior written approval from Plan International Liberia and will be paid separately based on the agreed terms.
Payment/Price Schedule
Payments to be made after completion of each deliverable in United States Dollars Table 1: Cost breakdown per deliverable/output
| Item No | Deliverables | Percentage of Total price (weight for payment) | Price (Lumpsum, all inclusive) |
| 1 | Inception Report • Detailed work plan, methodology, sampling strategy, data collection tools, and stakeholder engagement plan | 20% | |
| 2 | Training of Field Staff • Completion of training on ethical data collection, gender sensitivity/ transformation, safeguarding and data quality/privacy | 10% | |
| 3 | Data collection and consultations | 10% | |
| 4 | Draft preliminary Report • Initial findings and progress updates, highlighting key gaps and challenges | 5% | |
| 5 | Draft Final Report • Comprehensive data analysis of findings and recommendations submitted for LWEP review | 5% | |
| 6 | Stakeholder Validation Workshops • Present preliminary findings for stakeholder | 15% |
feedback, with a
summary on revisions
| 7 | Final Comprehensive Report • Final report incorporating LWEP and stakeholder’s feedback with visual data (charts, tables, maps) and strategic recommendations. | 15% | |
| 8 | Submission of final report and Dissemination Materials • Full report, user-friendly summaries, infographics, policy briefs. Usage of social media, radio, and mobile messaging to disseminate key findings | 20% |
The consultant must submit a detailed budget, covering the below cost items. Please note that payments will be issued contingent upon the successful completion of deliverables in United States dollars.
Table 2: Cost breakdown per component
| Cost component | Qty/number of days | Renumeration per unit | Total rate for the period |
| Consultation fee | |||
| Transportation | |||
| Communication | |||
| Daily allowance inclusive of accommodation |
Plan International’s Principles
The supplier must ensure compliance to Plan International’s Non-Staff Code of Conduct.
Clarifications
Invited individuals must ensure that their offer is complete and meets Plan International’s requirements. Failure to comply may lead to the offer being rejected. Please, therefore, ensure that you read this document carefully and answer fully all questions asked.
If you have any queries in relation to your submission, or to any requirements of this tender, don’t hesitate to get in touch with us on the address provided on the first page of this RFQ document.
Thank you for your quotation.
Plan International Representative Supplier Representative Name Name
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