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Request for Quotations Event Catering Services

  • Location:
  • Salary:
    negotiable
  • Job type:
    Bid / ToR/RFQ/RFP/EOI
  • Posted:
    10 months ago
  • Category:
    Bid / ToR/RFQ/RFP/EOI
  • Deadline:
    February 26, 2024
USAID Local Empowerment for Accountability and Decentralization (LEAD)

REQUEST FOR QUOTATION (RFQ)

Issue date: February 8, 2024

Deadline: February 26, 2024

Request No: BREQ-RFQ-MON-24-0003

Provision of Event Catering Services for LEAD programs and Activities in Monrovia and approved counties

  • Lot 1: Monrovia, Montserrado County
  • Lot 2: Buchanan, Grand Bassa County
  • Lot 3: Gbarnga, Bong County
  • Lot 4: Ganta, Nimba County

NOTICE: Prospective Offerors who have received this document from a source other than the LEAD project should immediately contact LGGAprocurement@dai.com and provide their name and mailing address so that any amendments to this RFQ or other solicitation-related communications can be sent directly to them. Any prospective Offeror who fails to register their interest with DAI/LEAD assumes complete responsibility if they do not receive communications before the closing date of this RFQ. Any amendments to this solicitation will be issued via email.

Issuance of this RFQ in no way obligates DAI to award a subcontract or purchase order and Offerors will not be reimbursed for any costs associated with the preparation of their quote.

Request for QuotationsEvent Catering Services

Overview: DAI Global LLC, a legally registered company in Liberia and implementer of the USAID-funded Local Empowerment for Accountability and Decentralization in Liberia (LEAD) Project, is seeking quotations from qualified vendors to provide Event Catering Services. The LEAD project will improve the capacities of targeted ministries, agencies, and commissions (MACs), to formulate and administer sound tax policies, improve budget transparency, deepen decentralization, and deliver much-needed quality services at the sub-national level.

  • RFQ No.
BREQ-RFQ-24-0003
  • Issuance Date
February 7, 2024
  • Title
Provision of event catering service for LEAD project programs in Monrovia and approved counties.
  • Issuing Office
DAI Global, LLC

USAID-funded LEAD project

18th Street and Warner Avenue, Sinkor, Apt 2A & 2B

Monrovia, Liberia

  • Email Address for Submission of Quotations
All quotes must be submitted by email to LGGAprocurementInbox@dai.com with “BREQ-RFQ -24-0003” in the email subject line.
  • Deadline for Receipt of Quotes
17:00 GMT, February 26, 2024

LGGAprocurement@dai.com

Late submissions may not be accepted

  • Submission of Questions / Clarification Requests
Offerors may submit questions and requests for clarification by email no later than February 21, 2024, at 13:00 GMT. Please only submit questions to: LGGAprocurement@dai.com. All questions received will be compiled and answered in writing and distributed to all registered Offerors.

Warning: Please note that the email address to receive the quotations mentioned in section 5 is different from the email address specified in section 7 here. Quotations submitted to the wrong address may not be accepted.

  • Anticipated Award Type
DAI anticipates awarding a Blanket Purchase Agreement (BPA) for one year, with an estimated start date of March 1, 2024, through February 28, 2025, for the provision of event catering services for LEAD project programs and activities in Monrovia and approved counties.

The RFQ is divided into four (4) lots:

  1. Monrovia, Montserrado County
  2. Buchanan, Grand Bassa County
  3. Gbarnga, Bong County
  4. Ganta, Nimba County

Bidders may respond to one (1) or multiple lots depending on their ability to provide the requested items.

“A BPA will allow DAI to make recurring purchases throughout the award period based on the accepted unit price for each item. At this time, DAI cannot estimate quantity requirements for each of the items. Actual purchases will be issued through individual release orders under the BPA. Offerors are encouraged to submit best-priced offers for each of the items, which will become fixed for the entire award period.

  • Basis for Award
An award will be made to the responsible Offeror whose quotation is responsive to the terms and conditions of this RFQ and is most advantageous to DAI, considering the price or/or other factors included in this RFQ.

DAI may award more than one BPA under this RFQ for each lot to guarantee the availability of services from more than one offeror. To be considered for the award, Offerors must follow the instructions provided in this RFQ, submit a complete quotation (see section 11), meet all of the requirements identified in Sections 12 and 13, and produce a SAM number (see section 16) before award.

  • Technical Specifications and Requirements
See Attachment A
  • Complete Quotation Response
A complete submission in response to this RFQ includes:

    1. Attachment B – Cover Letter
    2. Attachment C – Price Schedule
  • Attachment D – Past Performance References (Not applicable)
  1. Copy of certification of incorporation/registration
  2. Copy of current and valid Tax Compliance certificate with relevant authorities
  • General Instructions to Offerors
  • Each Offeror is responsible for reading very carefully and understanding fully the terms and conditions of this RFQ. Failure to do so will be at the Offeror’s risk.
  • All communications regarding this solicitation are to be made solely through the Issuing Office and must be submitted via email.
  • If this RFQ solicitation is amended, then all terms and conditions not modified through the amendment shall remain unchanged.
  • By submitting a quote, Offerors fully understand that their quote must be valid for 60 days, which shall be indicated in the cover letter submission.
  • Before any award the Offeror must meet all determination of responsibility requirements as listed in Box 13.
  • Offerors shall submit quotes on company letterhead and sign, date, and stamp their quotation.
  • Offerors shall complete Attachment B: Price Schedule template in United States Dollars (USD) only exclusive of Value Added Tax (VAT). DAI will seek VAT exemption in Liberia as permitted under the DAI prime contract.
  • Determination of Responsibility
DAI will not enter into any type of agreement with a vendor before ensuring the vendor’s responsibility. When assessing a vendor’s responsibility, the following factors are taken into consideration:

    1. Copy of certificate of incorporation/registration
    2. Copy of current and valid Tax Compliance certificate with relevant authorities
    3. Evidence of a Unique Entity ID (SAM) (explained below and instructions contained in the Annex) (Not applicable for this procurement unless any of the languages from section 16 apply)
    4. Confirmation the source, origin, and nationality of the services are not from a Prohibited Country (explained below) or include the use of prohibited technology.
    5. Ability to comply with required or proposed delivery or performance schedules.
    6. Have a satisfactory past performance record as demonstrated by completed past performance information for three current or prior clients.
  • Be qualified and eligible to perform work under applicable laws and regulations.
  1. Have an official/company’s bank account for payments.
  • Geographic Code
Under the authorized geographic code of 935 for its contract, DAI may only procure goods and services from authorized countries. DAI does not procure any services from prohibited countries listed by the Office of Foreign Assets Control (OFAC) as sanctioned countries. The current list of countries under comprehensive sanctions include Cuba, Iran, North Korea, Sudan, and Syria. DAI is prohibited from facilitating any transaction by a third party if that transaction would be prohibited if performed by DAI.
  • Prohibited Technology
Offerors MUST NOT provide any goods and/or services that utilize telecommunications and video surveillance products from the following companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hikvision, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, or any subsidiary or affiliate thereof, in compliance with FAR 52.204-25.
  • Unique Entity ID (SAM)
All U.S. and foreign organizations that receive first-tier subcontracts/ purchase orders with a value of $30,000 and above are required to obtain a Unique Entity ID (SAM) before signing of the agreement. Organizations are exempt from this requirement if the gross income received from all sources in the previous tax year was under $300,000. DAI requires that Bidders sign the self-certification statement if the Bidder claims an exemption for this reason.

For those required to obtain a Unique Entity ID (SAM)you may request Attachment C: Instructions for Obtaining a Unique Entity ID (SAM)For those not required to obtain a Unique Entity ID (SAM), you may request Attachment D: Self-Certification for Exemption from Unique Entity ID (SAM)Requirement

  • Compliance with Terms and Conditions
The bidder shall be aware of the general terms and conditions for an award resulting from this RFQ. The selected Bidder shall comply with all Representations and Certifications of Compliance listed in Attachment B.
  • Anti-Corruption and Anti-Bribery Policy and Reporting Responsibilities
DAI conducts business under the strictest ethical standards to assure fairness in competition, reasonable prices, and successful performance or delivery of quality goods and equipment. DAI does not tolerate the following acts of corruption:

  • Any requests for a bribe, kickback, facilitation payment, or gratuity in the form of payment, gift, or special consideration by a DAI employee, Government official, or their representatives, to influence an award or approval decision.
  • Any offer of a bribe, kickback, facilitation payment or gratuity in the form of payment, gift or special consideration by an offeror or subcontractor to influence an award or approval decision.
  • Any fraud, such as mis-stating or withholding information to benefit the offeror or subcontractor.
  • Any collusion or conflicts of interest in which a DAI employee, consultant, or representative has a business or personal relationship with a principal or owner of the offeror or subcontractor that may appear to unfairly favor the offeror or subcontractor. Subcontractors must also avoid collusion or conflicts of interest in their procurements from vendors. Any such relationship must be disclosed immediately to DAI management for review and appropriate action, including possible exclusion from award.

These acts of corruption are not tolerated and may result in serious consequences, including termination of the award and possible suspension and debarment by the U.S. Government, excluding the offeror or subcontractor from participating in future U.S. Government business.

Any attempted or actual corruption should be reported immediately by either the offeror, subcontractor, or DAI staff to:

By signing this proposal, the offeror confirms adherence to this standard and ensures that no attempts shall be made to influence DAI or Government staff through bribes, gratuities, facilitation payments, kickbacks, or fraud. The offeror also acknowledges that violation of this policy may result in termination, repayment of funds disallowed by the corrupt actions, and possible suspension and debarment by the U.S. Government.

  • Cancellation of procurement procedure
DAI may, at any time, cancel this RFQ before a final award is made.

Attachment A:

Technical Specifications and Requirements

 

  • Objective

The purpose of these services is to select a service provider to establish a framework contract for one year with one or more suppliers for the provision of continuous quality catering services for these events held at its Offices such as meetings, conferences workshops and other activities that may be organized in the following cities:

  • Monrovia, Montserrado County
  • Buchanan, Grand Bassa County
  • Gbarnga, Bong County
  • Ganta, Nimba County

DAI will place its orders through the administration of BPA release orders according to the unit prices that will be indicated in the framework contract.

The Bidder will provide a pro-forma/Financial estimate of the activity based on the number of people that will be requested. The menu for each day should be attached to each pro-forma

 

Note that these unit prices will be binding through the duration of the agreement and cannot be modified.

 

The request is divided into 4 lots. Bidders may respond to one (1) or multiple lots depending on their ability to provide the requested items.

  • Service and Expected Results


  • Services

Food service providers must be able to:

  • Provide catering services for events of varying types, sizes, and durations and meet specific customer requirements.
  • The food service provider(s) must be able to process all food preferences and prepare different types of dishes, etc.
  • Provide various suggestions for breakfast, coffee breaks, lunches and refreshments/coffee and tea.
  • The menu for each service and day must be attached to each pro forma (Financial estimate) for the preparation of the BPA release order.
  • Be flexible and responsive to changing customer requirements.
  • The catering service provider(s) must be able to process within a reasonable time.
  • The catering service provider(s) must be able to provide the services within 24 hours of submitting the order for groups of 20 or more if necessary.
  • The average daily number of staff working on site should be sufficient to best meet the needs of each event (workshop, conference, workplace, and this on an ad hoc basis). 
  • Equipment 
  • Food heaters and all catering equipment if necessary.
  • Provide quality cutlery and crockery, as well as all necessary equipment to ensure proper service in conference facilities depending on the type of event (such as informal internal meetings, or formal or high-level events with external guests).

 

  • Critical Service Conditions


  • Delivery of equipment and food placement must be completed in full at least 45 minutes before service.
  • The service provider cannot provide the same dishes if the service is requested for more than two days.

 

NB: Unit price must include all costs such as logistic fees, all equipment, etc.… DAI will not pay for any other additional cost except what will be proposed by the Vendor.

 

  • Key Performance indicators

Key performance indicators will be imposed on the caterer in the following cases:

  • If the food provided by the caterer does not meet the standards or if the quality or quantities are insufficient or different from the agreed items.
  • If more than 50% of total participants/staff/guests rate catering services as poor.
  • Any employee of the caterer whose services are not satisfactory will be replaced by the caterer in consultation with DAI.

Lot 1: Monrovia, Montserrado County

Item No. Item Name SpecificationsUnit
1BreakfastBreakfast: At least 3 items

Example of menu:

  • Ham & cheese or mini pies (meat or fish)
  • Scramble eggs or African spicy omelet
  • Chicken sausages or boiled eggs vegetables, and baked beans
  • Assorted bakeries (Donuts, cornbread & shortbread)
  • Ganger cookies
  • Roots with gravy (Cassava, or eddoes or plantain, plantain)

Drinks

Coffee, Tea, milk, mineral water, and assorted juices.

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

Each
2 LunchLunch (Starter+Main course+Dessert +Drinks)

Starter: at least 1 item/choice

Main course: at least 3 items/choices

Dessert: at least 2 items/choices

Example of menu

Starter:

  • Irish potato salad, penne tuna mayonnaise, etc.

Main course:

  • Shredded beef in onion and bell pepper sauce
  • spaghetti serves with vegetable sauce.
  • Steam fish in Mexican sauce
  • Salad (Macaroni, Vegetable, or fruit)
  • Stream fish or grilled spice chicken
  • Liberian dish (Cassava leaf, potatoes green, palm butter, jollof rice, check rice, fried or dry rice).
  • Etc…

Sides:

  • Creole rice
  • Boiled potato, etc.

Dessert:

Sliced cake, etc.…

Drinks

  • Drinks: Mineral water, assorted juices, soft drinks

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

Each
3 Coffee break Coffee break: At least 3 items

Example of menu

  • SNACKS-baby tuna sandwich
  • Mini pies (fish or meat)
  • Boiled egg canape
  • Ganger cookies
  • Ham & cheese finger or sandwich

Beverages/Drinks: Assorted coffee/tea with milk, mineral water

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

Each

 

Lot 2: Buchanan, Grand Bassa County

Item No. Item Name SpecificationsUnit
1BreakfastBreakfast: At least 3 items

Example of menu:

  • Ham & cheese or mini pies (meat or fish)
  • Scramble eggs or African spicy omelet
  • Chicken sausages or boiled eggs vegetables, and baked beans
  • Assorted bakeries (Donuts, cornbread & shortbread)
  • Ganger cookies
  • Roots with gravy (Cassava, or eddoes or plantain, plantain)

Drinks

Coffee, Tea, milk, mineral water, and assorted juices.

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

Each
2 LunchLunch (Starter+Main course+Dessert +Drinks)

Starter: at least 1 item/choice

Main course: at least 3 items/choices

Dessert: at least 2 items/choices

Starter:

  • Irish potato salad, penne tuna mayonnaise, etc.

Main course:

  • Shredded beef in onion and bell pepper sauce
  • spaghetti serves with vegetable sauce.
  • Steam fish in Mexican sauce
  • Salad (Macaroni, Vegetable, or fruit)
  • Stream fish or grilled spice chicken
  • Liberian dish (Cassava leaf, potatoes green, palm butter, jollof rice, check rice, fried or dry rice).

Sides:

  • Creole rice
  • Boiled potato, etc.

Dessert:

Sliced cake, etc.

Drinks

  • Drinks: Mineral water, assorted juices, soft drinks

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

Each
3 Coffee break Coffee break: At least 3 items

Example of menu

  • Assorted coffee/tea with milk
  • SNACKS-baby tuna sandwich
  • Mini pies (fish or meat)
  • Boiled egg canape
  • Ganger cookies
  • Ham & cheese finger or sandwich
  • Drinks: Mineral water, assorted juices

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

Each

 

Lot 3: Gbarnga, Bong County

Item No. Item Name SpecificationsUnit
1BreakfastBreakfast: At least 3 items

Example of menu:

  • Ham & cheese or mini pies (meat or fish)
  • Scramble eggs or African spicy omelet
  • Chicken sausages or boiled eggs vegetables, and baked beans
  • Assorted bakeries (Donuts, cornbread & shortbread)
  • Ganger cookies
  • Roots with gravy (Cassava, eddoes or plantain, plantain)

Drinks

Coffee, Tea, milk, mineral water, and assorted juices.

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

Each
2 LunchLunch (Starter+Main course+Dessert +Drinks)

Starter: at least 1 item/choice

Main course: at least 3 items/choices

Dessert: at least 2 items/choices

Starter:

  • Irish potato salad or penne tuna mayonnaise

Main course:

  • Shredded beef in onion and bell pepper sauce
  • spaghetti serves with vegetable sauce.
  • Steam fish in Mexican sauce
  • Salad (Macaroni, Vegetable, or fruit)
  • Stream fish or grilled spice chicken
  • Liberian dish (Cassava leaf, potatoes green, palm butter, jollof rice, check rice, fried or dry rice).

Sides:

  • Creole rice
  • Boiled potato, etc.

Dessert:

Sliced cake, etc.

Drinks

  • Drinks: Mineral water, assorted juices, soft drinks

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

Each
3 Coffee breakCoffee break: At least 3 items

Example of menu

  • Assorted coffee/tea with milk
  • SNACKS-baby tuna sandwich
  • Mini pies (fish or meat)
  • Boiled egg canape
  • Ganger cookies
  • Ham & cheese finger or sandwich
  • Drinks: Mineral water, assorted juices

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

Each

 

Lot 4: Ganta, Nimba County

Item No. Item Name SpecificationsUnit
1BreakfastBreakfast: At least 3 items

Example of menu:

  • Ham & cheese or mini pies (meat or fish)
  • Scramble eggs or African spicy omelet
  • Chicken sausages or boiled eggs vegetables, and baked beans
  • Assorted bakeries (Donuts, cornbread & shortbread)
  • Ganger cookies
  • Roots with gravy (Cassava, or eddoes or plantain, plantain)

Drinks

Coffee, Tea, milk, mineral water, and assorted juices.

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

Each
2 LunchLunch (Starter+Main course+Dessert +Drinks)

Starter: at least 1 item/choice

Main course: at least 3 items/choices

Dessert: at least 2 items/choices

Starter:

  • Irish potato salad, penne tuna mayonnaise, etc.

Main course:

  • Shredded beef in onion and bell pepper sauce
  • spaghetti serves with vegetable sauce.
  • Steam fish in Mexican sauce
  • Salad (Macaroni, Vegetable, or fruit)
  • Stream fish or grilled spice chicken
  • Liberian dish (Cassava leaf, potatoes green, palm butter, jollof rice, check rice, fried or dry rice).

Sides:

  • Creole rice
  • Boiled potato, etc.

Dessert:

Sliced cake, etc.

Drinks

  • Drinks: Mineral water, assorted juices, soft drinks

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

Each
3 Coffee break Coffee break: At least 3 items

Example of menu

  • Assorted coffee/tea with milk
  • SNACKS-baby tuna sandwich
  • Mini pies (fish or meat)
  • Boiled egg canape
  • Ganger cookies
  • Ham & cheese finger or sandwich
  • Drinks: Mineral water, assorted juices

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

Each

 

Blanket Purchase Agreement (BPA): The service provider will only be paid for the services assigned to him through a Blanket Purchase Agreement Release Order (BPA Release order). For each service, DAI will request the service provider to submit a financial estimation based on the quantity requested at the rates previously agreed in the Contract. After receiving the pro forma, DAI will prepare a BPA Release order corresponding to the financial estimation provided.

 

Payment terms: The service provider will be paid in full after the service completion within 30 days upon receipt of an invoice along with the vehicle logbook. All payments will be made via wire transfer.

ATTACHMENT B:

COVER LETTER

Instruction: submit on company letterhead

 

Dear DAI/LEAD:

We, the undersigned, provide the attached quotation by BREQ-RFQ-24-0003 dated [ ]. Our attached quote complies with the price schedule template provided as Attachment D in the subject RFQ and the prices provided are VAT exclusive. Our quote shall be binding upon us subject to the modifications.

 

I certify a validity period of 60 days for the rates provided in the attached quotation. I have read and understood fully the instructions provided in the subject RFQ and its Attachment F, which I intend to fully comply with.

 

We understand that DAI is not bound to accept any quotation it receives and that DAI will not reimburse any costs associated with the preparation of this quotation.

 

Name and Title of Signatory:

Name of Firm:

Address:

Telephone:

Email:

 

___________________________________ ____________________

Authorized Signature Company Seal/Stamp

 

Attachment C:

Vendor’s technical offer submission form

Instruction: Please Date, Sign, and Stamp the Price Schedule on the Company Letterhead

NOTE: The specification column must provide sufficient descriptive literature, including specifications and brand/model offered if applicable. Catalogs, etc. can be included to properly evaluate the equivalency. Please comply with the order of the items while preparing your offer.

Only clear and legible handwritten quotations are allowed. Submitting an illegible handwritten quotation is at the offeror’s own risk.

 

Lot 1: Monrovia, Montserrado County

Item No. Item Name Specifications/Description of the MealUnit (Insert the packaging unit details)
1BreakfastBreakfast: At least 3 items

Example of menu:

  • Ham & cheese or mini pies (meat or fish)
  • Scramble eggs or African spicy omelet
  • Chicken sausages or boiled eggs vegetables, and baked beans
  • Assorted bakeries (Donuts, cornbread & shortbread)
  • Ganger cookies
  • Roots with gravy (Cassava, or eddoes or plantain, plantain)

Drinks

Coffee, Tea, milk, mineral water, and assorted juices.

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

2LunchLunch (Starter+Main course+Dessert +Drinks)

Starter: at least 1 item/choice

Main course: at least 3 items/choices

Dessert: at least 2 items/choices

Starter:

  • Irish potato salad or penne tuna mayonnaise

Main course:

  • Shredded beef in onion and bell pepper sauce
  • spaghetti serves with vegetable sauce.
  • Steam fish in Mexican sauce
  • Salad (Macaroni, Vegetable, or fruit)
  • Stream fish or grilled spice chicken
  • Liberian dish (Cassava leaf, potatoes green, palm butter, jollof rice, check rice, fried or dry rice).

Sides:

  • Creole rice
  • Boiled potato, etc.

Dessert:

Sliced cake

Drinks

  • Drinks: Mineral water, assorted juices, soft drinks

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

3Coffee/Tea breakCoffee break: At least 3 items

Example of menu

  • Assorted coffee/tea with milk
  • SNACKS-baby tuna sandwich
  • Mini pies (fish or meat)
  • Boiled egg canape
  • Ganger cookies
  • Ham & cheese finger or sandwich
  • Drinks: Mineral water, assorted juices

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

 

Lot 2: Buchanan, Grand Bassa County

Item No. Item Name Specifications/Description of the MealUnit (Insert the packaging unit details)
1BreakfastBreakfast: At least 3 items

Example of menu:

  • Ham & cheese or mini pies (meat or fish)
  • Scramble eggs or African spicy omelet
  • Chicken sausages or boiled eggs vegetables, and baked beans
  • Assorted bakeries (Donuts, cornbread & shortbread)
  • Ganger cookies
  • Roots with gravy (Cassava, or eddoes or plantain, plantain)

Drinks

Coffee, Tea, milk, mineral water, and assorted juices.

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

2LunchLunch (Starter+Main course+Dessert +Drinks)

Starter: at least 1 item/choice

Main course: at least 3 items/choices

Dessert: at least 2 items/choices

Starter:

  • Irish potato salad or penne tuna mayonnaise

Main course:

  • Shredded beef in onion and bell pepper sauce
  • spaghetti serves with vegetable sauce.
  • Steam fish in Mexican sauce
  • Salad (Macaroni, Vegetable, or fruit)
  • Stream fish or grilled spice chicken
  • Liberian dish (Cassava leaf, potatoes green, palm butter, jollof rice, check rice, fried or dry rice).

Sides:

  • Creole rice
  • Boiled potato, etc.

Dessert:

Sliced cake, etc.

Drinks

  • Drinks: Mineral water, assorted juices, soft drinks

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

3Coffee/Tea breakCoffee break: At least 3 items

Example of menu

  • Assorted coffee/tea with milk
  • SNACKS-baby tuna sandwich
  • Mini pies (fish or meat)
  • Boiled egg canape
  • Ganger cookies
  • Ham & cheese finger or sandwich
  • Drinks: Mineral water, assorted juices

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

 

Lot 3: Gbarnga, Bong County

Item No. Item Name Specifications/Description of the MealUnit (Insert the packaging unit details)
1BreakfastBreakfast: At least 3 items

Example of menu:

  • Ham & cheese or mini pies (meat or fish)
  • Scramble eggs or African spicy omelet
  • Chicken sausages or boiled eggs vegetables, and baked beans
  • Assorted bakeries (Donuts, cornbread & shortbread)
  • Ganger cookies
  • Roots with gravy (Cassava, or eddoes or plantain, plantain)

Drinks

Coffee, Tea, milk, mineral water, and assorted juices.

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

2LunchLunch (Starter+Main course+Dessert +Drinks)

Starter: at least 1 item/choice

Main course: at least 3 items/choices

Dessert: at least 2 items/choices

Starter:

  • Irish potato salad or penne tuna mayonnaise

Main course:

  • Shredded beef in onion and bell pepper sauce
  • spaghetti serves with vegetable sauce.
  • Steam fish in Mexican sauce
  • Salad (Macaroni, Vegetable, or fruit)
  • Stream fish or grilled spice chicken
  • Liberian dish (Cassava leaf, potatoes green, palm butter, jollof rice, check rice, fried or dry rice).

Sides:

  • Creole rice
  • Boiled potato, etc.

Dessert:

Sliced cake, etc.

Drinks

  • Drinks: Mineral water, assorted juices, soft drinks

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

3Coffee/Tea breakCoffee break: At least 3 items

Example of menu

  • Assorted coffee/tea with milk
  • SNACKS-baby tuna sandwich
  • Mini pies (fish or meat)
  • Boiled egg canape
  • Ganger cookies
  • Ham & cheese finger or sandwich
  • Drinks: Mineral water

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

 

Lot 4: Ganta, Nimba County

Item No. Item Name Specifications/Description of the MealUnit (Insert the packaging unit details)
1BreakfastBreakfast: At least 3 items

Example of menu:

  • Ham & cheese or mini pies (meat or fish)
  • Scramble eggs or African spicy omelet
  • Chicken sausages or boiled eggs vegetables, and baked beans
  • Assorted bakeries (Donuts, cornbread & shortbread)
  • Ganger cookies
  • Roots with gravy (Cassava, or eddoes or plantain, plantain)

Drinks

Coffee, Tea, milk, mineral water, and assorted juices.

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

2LunchLunch (Starter+Main course+Dessert +Drinks)

Starter: at least 1 item/choice

Main course: at least 3 items/choices

Dessert: at least 2 items/choices

Starter:

  • Irish potato salad or penne tuna mayonnaise

Main course:

  • Shredded beef in onion and bell pepper sauce
  • spaghetti serves with vegetable sauce.
  • Steam fish in Mexican sauce
  • Salad (Macaroni, Vegetable, or fruit)
  • Stream fish or grilled spice chicken
  • Liberian dish (Cassava leaf, potatoes green, palm butter, jollof rice, check rice, fried or dry rice).

Sides:

  • Creole rice
  • Boiled potato, etc.

Dessert:

Sliced cake, etc.

Drinks

  • Drinks: Mineral water, assorted juices, soft drinks

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

3Coffee/Tea breakCoffee break: At least 3 items

Example of menu

  • Assorted coffee/tea with milk
  • SNACKS-baby tuna sandwich
  • Mini pies (fish or meat)
  • Boiled egg canape
  • Ganger cookies
  • Ham & cheese finger or sandwich
  • Drinks: Mineral water, assorted juices

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

 

Name and Title of Signatory:

 

___________________________________ ____________________

Authorized Signature Company Seal/Stamp

Attachment D:

Price Schedule

Instruction: Please Date, Sign, and Stamp the Price Schedule on the Company Letterhead

NOTE: All equipment, labor, materials, freight, handling, insurance, warranty, and other associated costs are to be included in the cost quoted. Offerors should not add in unit prices, this will only be used to evaluate proposed items against the minimum technical requirements. Please comply with the order of the items while preparing your offer.

Only clear and legible handwritten quotations are allowed. Submitting an illegible handwritten quotation is at the offeror’s own risk.

 

Lot 1: Monrovia, Montserrado County

Item No.Item nameSpecificationsUnitQuantityUnit Price

VAT exclusive

(USD

BreakfastBreakfast: At least 3 items

Example of menu:

  • Ham & cheese or mini pies (meat or fish)
  • Scramble eggs or African spicy omelet
  • Chicken sausages or boiled eggs vegetables, and baked beans
  • Assorted bakeries (Donuts, cornbread & shortbread)
  • Ganger cookies
  • Cassava, or eddoes or plantain with gravy

Drinks

Coffee, Tea, milk, mineral water, and assorted juices.

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

Each1
LunchLunch (Starter+Main course+Dessert +Drinks)

Starter: at least 1 item/choice

Main course: at least 3 items/choices

Dessert: at least 2 items/choices

Starter:

  • Irish potato salad or penne tuna mayonnaise

Main course:

  • Grilled spice chicken or steamed fish in a Mexican sauce.
  • Spaghetti serves with vegetable sauce.
  • Steam fish in Mexican sauce
  • Salad (Macaroni, Vegetable, or fruit)
  • Stream fish or grilled Chicken
  • Cassava leaf or potato green, fried rice, jollof rice or dry rice with fish or chicken

Sides:

  • Creole rice
  • Boiled potato, etc.

Dessert:

Sliced cake, etc.

Drinks

  • Drinks: Mineral water, assorted juices, soft drinks

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish.

Each1
Coffee BreakCoffee break: At least 3 items

Example of menu

  • Assorted coffee/tea with milk
  • SNACKS-baby tuna sandwich
  • Mini pies (fish or meat)
  • Boiled egg canape
  • Ganger cookies
  • Ham & cheese finger or sandwich
  • Drinks: Mineral water, assorted juice

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

Each1

 

Lot 2: Buchanan, Grand Bassa County

Item No.Item nameSpecificationsUnitQuantityUnit Price

VAT exclusive

(USD

BreakfastBreakfast: At least 3 items

Example of menu:

  • Ham & cheese or mini pies (meat or fish)
  • Scramble eggs or African spicy omelet
  • Chicken sausages or boiled eggs vegetables, and baked beans
  • Assorted bakeries (Donuts, cornbread & shortbread)
  • Ganger cookies
  • Cassava, or eddoes or plantain with gravy

Drinks

Coffee, Tea, milk, mineral water, and assorted juices.

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

Each1
LunchLunch (Starter+Main course+Dessert +Drinks)

Starter: at least 1 item/choice

Main course: at least 3 items/choices

Dessert: at least 2 items/choices

Starter:

  • Irish potato salad or penne tuna mayonnaise

Main course:

  • Grilled spice chicken or steamed fish in a Mexican sauce.
  • Spaghetti serves with vegetable sauce.
  • Steam fish in Mexican sauce
  • Salad (Macaroni, Vegetable, or fruit)
  • Stream fish or grilled Chicken
  • Cassava leaf or potato green, fried rice, jollof rice or dry rice with fish or chicken

Sides:

  • Creole rice
  • Boiled potato, etc.

Dessert:

Sliced cake, etc.

Drinks

  • Drinks: Mineral water, assorted juices, soft drinks

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

Each1
Coffee BreakCoffee break: At least 3 items

Example of menu

  • Assorted coffee/tea with milk
  • SNACKS-baby tuna sandwich
  • Mini pies (fish or meat)
  • Boiled egg canape
  • Ganger cookies
  • Ham & cheese finger or sandwich, etc.
  • Drinks: Mineral water, assorted juices

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

Each1

Lot 3: Gbarnga, Bong County

Item No.Item nameSpecificationsUnitQuantityUnit Price

VAT exclusive

(USD

BreakfastBreakfast: At least 3 items

Example of menu:

  • Ham & cheese or mini pies (meat or fish)
  • Scramble eggs or African spicy omelet
  • Chicken sausages or boiled eggs vegetables, and baked beans
  • Assorted bakeries (Donuts, cornbread & shortbread)
  • Ganger cookies
  • Cassava, or eddoes or plantain with gravy

Drinks

Coffee, Tea, milk, mineral water, and assorted juices.

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

Each1
LunchLunch (Starter+Main course+Dessert +Drinks)

Starter: at least 1 item/choice

Main course: at least 3 items/choices

Dessert: at least 2 items/choices

Starter:

  • Irish potato salad or penne tuna mayonnaise

Main course:

  • Grilled spice chicken or steamed fish in a Mexican sauce.
  • Spaghetti serves with vegetable sauce.
  • Steam fish in Mexican sauce
  • Salad (Macaroni, Vegetable, or fruit)
  • Stream fish or grilled Chicken
  • Cassava leaf or potato green, fried rice, jollof rice or dry rice with fish or chicken

Sides:

  • Creole rice
  • Boiled potato, etc.

Dessert:

Sliced cake, etc.

Drinks

  • Drinks: Mineral water, assorted juices, soft drinks

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish

Each1
Coffee BreakBreakfast: At least 3 items

Example of menu:

  • Assorted coffee/tea with milk
  • SNACKS-baby tuna sandwich
  • Mini pies (fish or meat)
  • Boiled egg canape
  • Ganger cookies
  • Ham & cheese finger or sandwich
  • Drinks: Mineral water, assorted juices

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

Each1

 

Lot 4: Ganta, Nimba County

Item No.Item nameSpecificationsUnitQuantityUnit Price

VAT exclusive

(USD

BreakfastBreakfast: At least 3 items

Example of menu:

  • Ham & cheese or mini pies (meat or fish)
  • Scramble eggs or African spicy omelet
  • Chicken sausages or boiled eggs vegetables, and baked beans
  • Assorted bakeries (Donuts, cornbread & shortbread)
  • Ganger cookies
  • Cassava, or eddoes or plantain with gravy

Drinks

Coffee, Tea, milk, mineral water, and assorted juices.

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish.

Each1
LunchLunch (Starter+Main course+Dessert +Drinks)

Starter: at least 1 item/choice

Main course: at least 3 items/choices

Dessert: at least 2 items/choices

Starter:

  • Irish potato salad, penne tuna mayonnaise, etc.

Main course:

  • Grilled spice chicken or steamed fish in a Mexican sauce.
  • Spaghetti serves with vegetable sauce.
  • Steam fish in Mexican sauce
  • Salad (Macaroni, Vegetable, or fruit)
  • Stream fish or grilled Chicken
  • Cassava leaf or potato green, fried rice, jollof rice or dry rice with fish or chicken

Sides:

  • Creole rice
  • Boiled potato, etc.

Dessert:

Sliced cake, etc.

Drinks

  • Drinks: Mineral water, assorted juices, soft drinks

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

All food must consist of at least one Liberian dish.

Each1
Coffee BreakCoffee break: At least 3 items

Example of menu:

  • Assorted coffee/tea with milk
  • SNACKS-baby tuna sandwich
  • Mini pies (fish or meat)
  • Boiled egg canape
  • Ganger cookies
  • Ham & cheese finger or sandwich
  • Drinks: Mineral water, assorted juices

NB: Alcoholic beverages are excluded. Dishes must vary from one day to another. The same dishes cannot be served for three consecutive days.

Each1

 

Name and Title of Signatory:

 

___________________________________ ____________________

Authorized Signature Company Seal/Stamp

 

Attachment D:

Past Performance Reference (Not applicable)

 

Client # 1

Name of Project:
Location of Project:
Contract Amount:
Period of Performance:
Description of Services Provided:
Reference Contact Name:
Reference Contact Number:
Reference Contact Address:

 

Client # 2

Name of Project:
Location of Project:
Contract Amount:
Period of Performance:
Description of Services Provided:
Reference Contact Name:
Reference Contact Number:
Reference Contact Address:

 

Client # 3

Name of Project:
Location of Project:
Contract Amount:
Period of Performance:
Description of Services Provided:
Reference Contact Name:
Reference Contact Number:
Reference Contact Address:

 

Name and Title of Signatory:

 

___________________________________ ____________________

Authorized Signature Company Seal/Stamp

 

Attachment E:

Representations and Certifications of Compliance

 

  1. Federal Excluded Parties List – The Bidder Select is not presently debarred, suspended, or determined ineligible for an award of a contract by any Federal agency.
  1. Executive Compensation Certification- FAR 52.204-10 requires DAI, as prime contractor of U.S. federal government contracts, to report compensation levels of the five most highly compensated subcontractor executives to the Federal Funding Accountability and Transparency Act Sub-Award Report System (FSRS)
  1. Executive Order on Terrorism Financing– The Contractor is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Contractor/Recipient to ensure compliance with these Executive Orders and laws. Recipients may not engage with, or provide resources or support to, individuals and organizations associated with terrorism. No support or resources may be provided to individuals or entities that appear on the Specially Designated Nationals and Blocked persons List maintained by the US Treasury (online at www.SAM.gov) or the United Nations Security Designation List (online at: http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml). This provision must be included in all subcontracts/sub awards issued under this Contract.
  1. Trafficking of Persons – The Contractor may not traffic in persons (as defined in the Protocol to Prevent, Suppress, and Punish Trafficking of persons, especially Women and Children, supplementing the UN Convention against Transnational Organized Crime), procure commercial sex, and use forced labor during the period of this award.
  1. Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions – The Bidder certifies that it currently is and will remain in compliance with FAR 52.203-11, Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions.
  1. Organizational Conflict of Interest – The Bidder certifies that will comply FAR Part 9.5, Organizational Conflict of Interest. The Bidder certifies that is not aware of any information bearing on the existence of any potential organizational conflict of interest. The Bidder further certifies that if the Bidder becomes aware of information bearing on whether a potential conflict may exist, that Bidder shall immediately provide DAII with a disclosure statement describing this information.
  1. Prohibition of Segregated Facilities – The Bidder certifies that it is compliant with FAR 52.222-21, Prohibition of Segregated Facilities.
  1. Equal Opportunity – The Bidder certifies that it does not discriminate against any employee or applicant for employment because of age, sex, religion, handicap, race, creed, color or national origin.
  1. Labor Laws – The Bidder certifies that it is in compliance with all labor laws.
  1. Federal Acquisition Regulation (FAR) – The Bidder certifies that it is familiar with the Federal Acquisition Regulation (FAR) and is in not in violation of any certifications required in the applicable clauses of the FAR, including but not limited to certifications regarding lobbying, kickbacks, equal employment opportunity, affirmation action, and payments to influence Federal transactions.
  1. Employee Compliance – The Bidder warrants that it will require all employees, entities and individuals providing services in connection with the performance of an DAI Purchase Order to comply with the provisions of the resulting Purchase Order and with all Federal, State, and local laws and regulations in connection with the work associated therein.

By submitting a quote, bidders agree to fully comply with the terms and conditions above and all applicable U.S. federal government clauses included herein and will be asked to sign these Representations and Certifications upon award.

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