Request for Quotes (RFQ)
- Location:
- Salary:negotiable
- Job type:RFQ
- Posted:2 hours ago
- Category:Bid / ToR/RFQ/RFP/EOI
- Deadline:July 2, 2025
Request for Quotes (RFQ)
RFQ Reference: SHED-LIB – 2025/011
Serving Humanity for Empowerment and Development (SHED), with financial support from its donors German Cooperation Deutsche Zusammenarbeit (BMZ) and Welthungerhilfe (WHH) aimed at improving the socio-economic and nutritional status of smallholder farmers in Liberia, hereby invites qualified and experienced catering service providers to submit quotations for the provision of catering services to 6,200 participants across four counties: Montserrado, Bong, Margibi, and Grand Bassa. Quotes must be received by SHED no later than the Date and Time indicated in the table below:
| Request for Quotes Issue Date : | June 22, 2025 |
| Due Date and Time for Questions: | June 24, 2024 |
| Quote Due Date and Time | July 2, 2025 @ 5:00pm |
| Quotes submitted after the deadline has passed or that do not include all of the information requested may be rejected | |
| SHED point of Contact: | joyce.pajibo@shed-liberia.org and nathan.kpeke@shed-liberia Contact Number: 0770423035 |
| Complete Description of Need/Scope of Work/Specifications | |||||||||||||||||||
| 1. The selected caterer(s) will be responsible for the preparation, transportation, and distribution of meals during project activities, training sessions, and community meetings. Specifically, the caterer(s) is expected to provide one (1) hot meal (lunch) and three (3) sachets of plastic-packaged mineral water (90 small sachets total) per training session for each group of twenty-five (25) participants. Please note that some training sessions may run for one or two days, and catering services should be adjusted accordingly to meet the daily needs of participants. Therefore applicant (s) is required to quote per unit cost per participant per day.
2. Required Counties and number of participants/trainees
3. Catering Requirements: · Hygienically prepared hot meals, and adequate portions provided · Balanced nutrition (local staples, vegetables, protein) · Disposable cutlery or reusable serving solutions · Prepared or delivery to specified locations 30 mins before lunch is served · Setup and cleanup services after meal | |||||||||||||||||||
| In order to be considered, quotes must be valid for at least one (1) year and must include all of the following: · complete vendor information- including vendors physical address, full legal name, Valid Business Registration Certificate; · Valid Tax Clearance Certificate; · Articles of incorporation (when applicable); · References from previous contracts · Cost per participant per meal (inclusive of VAT/taxes). All proforma invoices or quotes should include a detailed cost breakdown and must clearly indicate the unit price per meal, per participant, per day, to allow for accurate budgeting and comparison. · Delivery timeline and capacity per county | |||||||||||||||||||
| Quotes will be evaluated based on the following evaluation criteria: · Ability to meet the description/scope of work/specification above · Price and Value for money · Ability pre-finance or prove commitment to the timely delivery of services · Acceptable Past Performance | |||||||||||||||||||
| Delivery Address/Place of Performance | SHED Head Office, Opposite Calvary Chapel School, Rehab Junction, Paynesville, Montserrado County, Liberia | ||||||||||||||||||
| Payment Terms | Payment terms will be determined when a contract is signed. | ||||||||||||||||||
| By responding with a quote you are accepting the requirements as outlined above, including any delivery requirements and payment terms | |||||||||||||||||||
This RFQ is non-binding and in no way obligates SHED to award any contract. SHED reserves the right to purchase the item/service requested, or to make no purchase. SHED’s commitment to purchase is not established until a written order is issued by the organization. SHED will not pay for vendors quote preparation costs.
If any business or individual submitting an offer in response to the RFQ is found to have offered anything of value to any member of SHED staff, they will be disqualified from participation in this procurement and may be disqualified for any future procurement with SHED. SHED staff are instructed not to request or accept anything of value from businesses or individuals applying. If a SHED representative asks you for any kind of incentive payment or other gift, please report it to the following email address: joyce.pajibo@shed-liberia.org
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