ORGANIZATION CONTEXT

The National Commission for Justice Peace and Critas (NCJPC) is the one national body of the Catholic Church responsible to oversee the design, delivery and evaluation of all effort of the church to deliver charity, development and social justice. NCJPC seek an Audit firm to conduct an audit on two of its project funded by the Catholic Agency for overseas development (CAFOD).

PROJECTS OBJECTIVE

The general objective of the Good Governance project is to promote good governance within social justice initiatives by improving access to public services and addressing citizens’ rights at the local level in Liberia while also enhancing citizens participation in decision-making, an essential factor in the country’s efforts to rebuild and sustain peace and democracy, while the objective of the livelihood project is to improve the capacity of vulnerable and rural women and youth to achieve economic self-reliance through agriculture and petty trading.

SCOPE OF WORK

The audit will be carried out in accordance with International Standards of Auditing, and guidelines provided by the Liberia Institute of Certified Public Accountants, and will include such tests and controls, as the auditor considers necessary under the circumstances. In conducting the audit, special attention should be paid to the following:

(a) All funds provided under the grant agreement have been used in accordance with the conditions of the financing agreement, with due attention to value for money, and only for the purposes for which the funding was provided.

(b) All necessary supporting documents, records, and accounts have been kept in respect of all project income and expenditures;

(c) Where Special Accounts have been used, they have been maintained in accordance with the provisions of the relevant financing agreements;

1. State whether the audit has uncovered material weaknesses in financial systems of financial system and provide suggestions for improvements.

AUDING PERIOD

The period of the audit covers the 13th of May 2025 and no later than 19th of May 2025.

PROJECT AMOUNT

The Auditor will have the task to perform a complete and comprehensive audit of the projects amount which is $38,873.10 and $31,750 giving the total of USD 70,623.10 USD for both projects.

PROJECT FINANCIAL REPORTS

The Project Financial Reports should include:

1. A Summary of funds provided by the CAFOD & Uses of Funds by the various approved budget lines; and separately, the uses of funds by implementing partners as per disbursement categories.

1. Statement of Uses of Funds by Project Activity showing expenditures of the project under each of the main project component and sub-component headings both as per implementing partner and by consolidation.

OUTCOME OF THE AUDIT

The outcomes of auditing services shall be:

1. The provision of an audit opinion;
2. The provision of appropriate additional reports necessary in order to provide the services required as described;
3. The meeting of all agreed deadlines to ensure that reports are available within the statutory time required.

MANAGEMENT LETTER

In addition to the audit opinion, the auditor will prepare a “management letter”, in which the auditor will:

1. Provide comments and observations on the accounting records, systems, and controls that were examined during the course of the audit;

1. Identify specific deficiencies and areas of weakness in systems and controls and make recommendations for their improvement;

1. Report on the degree of compliance with the financing agreement and give comments, if any, on the internal and external matters affecting such compliance;

1. Communicate matters that have come to attention during the audit which might have a significant impact on the implementation of the project; and

1. Bring to the attention of the NCJPC and the CAFOD any other matters that the auditors consider pertinent as well as recommendations to deal with system changes.

GENERAL

The auditor should be given access to all legal documents, correspondence, and any other information associated with the project and deemed necessary by the auditor. Confirmation should also be obtained of amounts disbursed and outstanding at funds. The Project Coordinator can assist in obtaining these confirmations.

QUALIFICATION OF THE AUDITOR

Independent Auditors (s) or Independent Auditing Firms accredited by the Liberian Institute of Certified Public Accountants

1. At least five years’ experience in the conduct of independent audit;
2. Experience conducting audit of Local and International NGO’s, Civil Society Organizations and Community Based Organizations.

TIME TABLE

SUBMISSION

Tender Submissions will only be accepted by sending hard copies of the application through the following address:

Very Rev. Fr. McDonald Nah
National Director
National Commission of Catholic Justice, Peace and Caritas (NCJPC)
National Catholic Secretariat
Old Road Gaye Town, Monrovia, Liberia
Mobile : +231778171012
Email:mcdonaldnah@gmail.com