PUBLIC ADVERTISEMENT – INVITATION TO BID NOTICE

The Liberia National Red Cross Society (LNRCS) is a Humanitarian Organization that works throughout the 15 Counties. The LNRCS is an impartial, neutral and independent organization whose mandate is to inspire, encourage, facilitate and promote at all time all forms of humanitarian activities.

The LNRCS, through the support of the International Committee of the Red Cross (ICRC) is seeking ICT Materials (Lap Top Computers & digital ID Card Printer) compliance with international standards. LNRCS invites sealed bids from suitably qualified and experienced bidders for the provision of the mentioned materials, to the LNRCS Monrovia Office, DDP (Incoterms 2020, 107 Lynch Street Monrovia-Liberia).

Bid documents containing invitation to bid, instruction to bidders, requirements, general & special conditions of the contract etc. for the service provider can be obtained from the LNRCS website www.lnrcs.org.lr until 14th October 2022 at 16:00 from LNRCS by sending a request via email at the following email address:

Lnrcs.procurement@liberian-redcross.org cc: john.gborie@liberian-redcross.org or obtaining a hard copy at the LNRCS Head Office, 107 Lynch Street.

Bids, complete in all respects and in a sealed envelope must be received at the above address during office hours (Monday to Friday) from 9:00am to 16:00 hrs. no later than 14th October 2022 at 16:00

The LNRCS reserves the right to accept or reject any or all the offers without assigning any reason whatsoever and is not bound to accept the lowest bid.

Liberia National Red Cross Society

107 Lynch Street, Monrovia, Liberia

If you do not receive all pages, please contact us immediately. Thank you.

REQUEST FOR QUOTATION (RFQ)

The Liberia National Red Cross Society (LNRCS) kindly request you to give your best offer for the supply of the following mentioned items as per terms and conditions mentioned in this document. Please ensure you provide your best firm offer as negotiations will not be entered into.

1. Item name, Type and Quantity:

Specifications

Important Note:

The mentioned quantity is an indicative requirement. The final order quantities may vary depending upon the operational needs and the LNRCS reserves the absolute right to change the final order quantity. The LNRCS will not be held responsible for any costs/liability relating to this RFQ (e.g., preparation of quotation, sample, etc.)

1. Specifications:

The goods must meet the above mentioned specifications. The supplied products must be of sound, fair, marketable quality and fit for its intended use.

Any variance from the required specifications must be clearly stated in your Quotation.

1. Warranty requirements:

The manufacturer warranty must be clearly stated plus One year technical support service.

1. Place of Delivery:

Goods shall be delivered to LNRCS. DAP [INCOTERMS 2020] at the LNRCS Head Office, 107 Lynch Street.

• Time of Delivery:

Goods must be delivered within a maximum of three working days after the PO is issued.

• Packaging:

Standard packing of the goods which must be suitable for transportation and loading/unloading including rough handling to reach the final destination.

Each cartoon should be accompanied by a document listing its content, including quantity.

• Alternatives:

In case the required materials are not available in the market as per the required quality or quantity, please clearly mention the alternative specifications in your offer. Otherwise, the supplier will be held responsible for any later found discrepancies and will have to bear all the charges for the replacement of goods.

• Language:

All documents, markings and labelling should appear in English.

• Price:

Price should be quoted per unit in USD. Please quote the best price inclusive of discounts.

• Samples

Samples shall be verified at Bidder’s premises (If require), as per the following instructions:

All samples must be properly labelled for smooth identification. All samples must be available in one location.

• Required Documents for the Offer:

The documents/certificates that should be submitted/attached with your offer are:

• LNRCS General Terms and conditions (Annex 1) signed and stamped (Desired)
• Pricing template (Annex 2) filled, signed and stamped (Required)
• Supplier registration form (Annex 3) filled, signed and stamped (only for suppliers new to LNRCS)
• Business registration certificate (Required)
• Tax clearance (Required)
• Price Quotation/Invoice (Required)

• Validity:

Your offer must remain valid for 90 calendar days from the date of submission of the quotation, before which a purchase order, if placed, should be accepted by you.

1. Liquidated Damages:

Arrival of goods after agreed delivery schedule will be subject to deduction of damages from the invoice
at 1% per day up to maximum 5% per day of the goods value for a maximum period of 5 days.

• Terms of Payment:

Within 30 days from date of receipt of goods with all supporting documents in order by the Buyer, i.e., commercial invoice, signed Delivery note and Goods Received Note.

Please state clearly in your quotation if your payment term is different than the above.

• Principles of Conduct Clause:

Supplier seeking to work with the LNRCS shall respect the following principles:

1. Business Ethics: Supplier is expected to maintain the highest degree of business ethics when working with the LNRCS.
2. Transparency of information provision: Supplier shall not be involved in any fraudulent activities, misrepresent information or facts for the purpose of influencing the selection and contract awarding process in its favour.
3. Fair competition: Supplier shall not be involved in any corrupt, collusive or coercive practices.
4. Officials not to benefit: The Supplier represents and warrants that no official of the LNRCS has been, or shall be, admitted by the Supplier to any direct or indirect benefit arising from this Request for Quotation, Purchase Order / Contract or the award thereof. The Supplier agrees that breach of this provision is a breach of an essential term of this Purchase Order/Contract.

If at any time during the procurement process the LNRCS determines that the Supplier is in violation of the above-mentioned principles, that supplier’s bid may be rejected as ineligible. All costs in relation to the cancellation of contracts shall be borne by the supplier.

• All or None Clause:

The LNRCS reserves the right to accept or reject any or all offers and the lowest bid need not be accepted without assigning any reason.

• Offer submission:

Quotations, complete in all respects must be received latest by the 14th of October 2022, 16:00 hrs. at the following mentioned address. Offer received after the specified deadline may not be considered.

• • The cover page should clearly identify the sender, the receiver and should state the reference for the RFQ below. Please note that no pricing information must appear on this page.

• Reference: RFQ for supply of ICT materials (Laptop computers & Digital ID card printer).

RFQ Ref: NS/2022/ICRC/PR/032

• • Address for submission:

• Attn: Procurement Unit

The Liberian National Red Cross Society

107 Lynch Street, Monrovia Liberia

• Prepare your bid in your letterhead and submit in sealed envelope ensuring the date and time of submission is registered with LNRCS at the security desk.

• Enquiries:

• All clarifications during the bid period must be requested in writing to the email lnrcs.procurement@liberian-redcross.org and response will also be in writing.

• Terms and General Conditions:

Your acceptance of LNRCS contract which means you have accepted LNRCS Terms and General Conditions (Annex 1)

Thank you and best regards,

Procurement Unit

Liberia National Red Cross Society

Enclosures:

• Annex 1: LNRCS general terms and conditions – 5 pages
• Annex 2: Pricing template – 1 page
• Annex 3: Declaration of Undertaking-1 page

ANNEX II: PRICING TEMPLATE

• (To be filled, printed in bidder´s letterhead and duly dated, stamped and signed)

Company Name:

Name of person authorized to sign:

Date:

Signature and stamp:

You can download the pdf version of this advert by clicking the apply button below.